Project Administrator
SSH
Total years of experience :10 years, 1 Months
Provide full admin support to the project team and department to ensure the smooth running of the project operations.
Maintain records of Engineers and assist in their movements.
Prepare minutes of meeting and maintain records for the operations and project team.
Develop and maintain document control processes.
Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the project team.
Support project team in daily admin roles and assist to keep stock of stationary supplies.
Solve some IT issues.
Compiling estimates of how much it will cost to provide a client or potential client with products or services
Working out how much a project is likely to cost and create budgets accordingly.
Assessing material, labor and equipment required.
Analyzing different quotes from subcontractors and suppliers using a bill of quantities or a set of drawings from the client.
Provide administrative support to departments or individuals.
Schedule meetings and arrange conference rooms.
Handle information requests.
Arrange outgoing mail and packages to be picked up.
Prepare confidential and sensitive documents.
Coordinates office management activities.
Determine matters of top priority and handle accordingly.
Helps prepare office budget.
Maintain office procedures.
Operate office equipment, such as photocopy machine and scanner.
Maintain hard copies and electronic filing.
Translating outgoing and incoming correspondence, reports, studies, emails, contracts, minutes of meeting and technical report.
Answer international phone calls.
Gathering information for implementing the new project
Collecting inputs from clients
Listing out the Documents and documenting the project details
Explaining the Project Plan to internal execution team
Tracking the pending documents through weekly progress reports
Notifying the involved party for tacking appropriate action on the pending documents
Manual follow up with the clients internal team to get an expected schedule for all pending documents
English language and literature
