DOCUMENT CONTROLLER
MOHAMED
Total years of experience :10 years, 9 Months
and Responsibilities held (but Not Limited To):
- Arranged proper documentation / filing system for DC team and maintained important records and
corresponding letters.
- Receiving the submittals from vendors & subcontractors.
- Monitoring of current status photos and incoming & outgoing dossiers.
- Monitoring of site use vehicles status / equipment’s road permits, registration of plate no. expiry status and
its subsequent renewals on time by submitting with formalities at the traffic department.
- Follow up of submittals with discipline’s engineer and reverting it back for further processing.
- Typing of English reflecting letters, site use forms, charts and memos under instruction by engineers.
- Storing monthly report, Weekly progress report, Daily reports, inspection reports and site progress photos
and mailing time to time to the client’s Project Manager.
- Preparing Site Instruction documents and maintaining QS / claim related files as per associated documents
- Assisting to Q.S to execute Monthly Invoices files.
- Monitoring of LOGs and follow up of NCNs & IR records (Non-Conformance Notice), Site Instructions, Snags
and Memos
- Preparing Project Handing Over Certificates and Completion Certificates.
- Handled final clearance of handing over dossiers to client.
and Responsibilities held (but Not Limited To):
- Operated all kind of documentation in the System, maintained data entry operating system, generated
various types of reports etc.
- Carried out all the clerical works / execution of secretarial activities & Administration supports.
- Obtaining supports to admin to negotiate and prepare quotations as per company policies.
- Handled (LPO) Local purchasing Orders, agreements, work orders and claim letters.
- Preparing minutes of meetings summaries in the company’s standard format.
Having moreover 20 years experiences in the field of Document-Controlling, Clerical & Administrative works,
General Coordination works at Engineering-Departments.
Assisting to engineers and Project Managers throughout the knowledge of dossiers preparation, file keeping,
- Site Located at : New Industrial Area
- Construction Value : 239 Million QAR.
- Consist of : 32 Industrial Facilities - Factories Located at New Industrial Area.
Duties and Responsibilities (but Not Limited To):
- Receiving of submittals & Dossiers, checking & stamping and classifying it for the concerned disciplines.
- Storing electronic & manual records (PDF & Hard Copy files)
- Monitoring IR, RFC, NCR, MIR, MOM. Dashboards, severe records, material and shop drawing submittals.
- Data Entry Operation & Logging of records and monitoring of daily reports.
- Preparing all kind of project site office uses applications and forms and stationery supplies.
- Ensuring of dossier’s transmittals and email transmittals (Deliveries to client & Authorities departments)
- Follow up of daily & monthly reports, payment-invoices and vehicle maintenance.
- Gathering information for Site Instructions and Variation Order Claim associated documents for Q.S.
- Assisting to Q.S and filing the Contractor & Consultant Monthly Invoices and claim records.
- Monitoring the staff’s TIME-CARDs and making the EOM summary sheet for payment
- Involving with all the incoming & outgoing documents in order to retrieve it back instantly upon request.
- Assisting to all Engineers providing to them with the required drawings and reply sheets.
- Sorting of desktop papers time to time to replace it to the right file after reviewed by Engineers.
- Printing the drafted letter by typing upon the request by Engineers in order to check with right spellings.
- Self-Correspondence by Typing letters, preparing charts and tables upon the request by Engineers.
- Preparing entire dossiers to hand over it for Audit Bureau and to Client’s Facility Management Team.
- Collecting Spare Parts Lists, Operation & Maintenance Manuals, Guarantee and Warranty Certificates.
- Monitoring of Testing & Commissioning Reports files.
- Preparing Completion Certificates and Handing Over Certificates.
and Responsibilities held (but Not Limited To):
- Data entry operation, generating various types of reports, taking backup to hard drives.
- Maintaining Complete package of incoming & outgoing records and sites / projects documents
- Receiving and distribution of Invoices
- Logging of Submittals records and monitoring the daily reception of dossiers.
- Liaise between sales, vendors and clients
- Maintaining confidential records and files.
- Classifying site plans, Print-outs & miscellaneous subcontractors agreements and site documents
- Coordinating to HR departments for legal documentations (For RP, Gate passes, Passports & Visas)
- Was obtained PRO Card by the Company to liaise with MOI, MOL and Government departments.
and Responsibilities held (but Not Limited To):
- Organizing files / Classifying Hard & soft copies & managing mails and files.
- Letter typing & corresponding, generating various summaries in Spreadsheets
- Handled all kind of clerical & administrative processes as per engineer’s requirements.
- Online booking and purchasing of air tickets, arranging travel itineraries to staffs and hotels bookings for
business visits.
- Operating office/business equipment (PC / telephone / fax / printer / scanner / shredder / Binder).
- Sorting all types of technical documents & bills.
- Generating periodic reports to the Manager
- Managing proper filing system at the DC unit.
- Communicate with the business clients, Contractor concerned parties, suppliers and vendors.
- Assisting to General Manager and Accounts department handling with their important documents.
MAJOR PROJECTS’ WORK-EXPERIENCES DURING THE AFOREMENTIONED PERIODS
Messaieed Industrial City
- Sub-Contract Value : USD 70 Million
- Consist of : Construction, Installation and Commissioning of Petroleum Storage Tankers.
Sub-Contract Value : 22 Million QAR.
- Consist of : Renovation and Maintenance works on 150 Villas & Clubhouse
M/s. Danat Qatar Garden for 141 Villas Renovation and Maintenance works
- Owner : Danat Qatar real Estate Company
- Site area : Al Sidra
- Sub-Contract Value : 17 Million QAR.
- Consist of : Complete Maintenance works on 141 Villas & Clubhouse
West bay, Dafna
- Sub-Contract Value : 11 Million QAR.
- Consist of : Fully Interior and Exterior Renovation works
Al Shaqab Equestrian Project, at Nadi-
- Site Located at : New Industrial Area
- Construction Value : 239 Million QAR.
- Consist of : 32 Industrial Facilities - Factories Located at New Industrial Area.
–
–
–
–