Administrative & Logistics Executive
HANA Technology Co. Ltd
Total years of experience :8 years, 3 Months
1/ Manage procurement processes for office and projects equipments, supplies, and services, in order to ensure the best operational working conditions.
2/ Planning and supervising the logistics team within the coordination base (repairs, equipment maintenance, stock management, cleanliness…),
3/ Coordinate assets management in the office, prepare and submit periodic inventory reports, coordinate physical verification of inventory items.
4/ Arrange for travel, issuing tickets, hotel reservations and accommodation for both staff and company guests.
5/ Prepare regular reports on income, expenses and office budgets.
6/ Coordinating and preparation for meetings and presentations.
7/ Organize a filing system for important and confidential company documents.
8/ Providing administration and Operation support to staff.
1/ Conduct a procurement process for: Halls rent, Stationeries, Refreshments. 2/ Request for travel bookings by bus, and by Air (UNHAS, and commercial) Flights.
3/ Verify the Financial Supporting Document maintained by Sub Recipients (SRs) in view of supporting UNDP and review the invoices pertaining to training activities. Additionally, required to review the document related to the payment of Daily Subsistence Allowance (DSA) and Facilitation fee.
4/ Prepare payment of procurement of refreshment items, stationery items, and hall charges.
5/ Assets verification team member.
Full supervision of Bids.
Purchases & Vendor Management.
Research, price, and purchase office supplies.
Operation management & Logistics.
Follow Clearance.
Assurance of Delivery of Goods on time.
Stand on the arrangements at the sites of the Foundation work and follow up the achievement in terms of efficiency and duration.
Support staff in assigned project based work.
Setup and coordinate meetings and conferences.
Liaison with government offices.
Perform general clerical duties to include but not limited to photocopying, faxing, mailing and filing.
Implementing any directives or other responsibilities assigned by the General Manager.
1/ Receive deposit request for shipments from all business units (BU's): (Dal Motor, Dal Tractor, Dal Food, Dal Dairy, …etc), whom are member of DAL Group.
2/ Follow the shipments till arriving GFZ.
3/ Coordinate with Warehouse team to make deposits. 4/ Arrange for issuing Import Form’s (IM).
5/ Arrange for issuing certificates of Quality (SSMO). 6/ Submit the documents to Customs Administration.
7/ Be in touch with Logistics team till shipments arrived BU’s warehouses. 8/ Documentations and filing.
MBA
B. Sc. Honor, Second class division two, Applied Statistics & IT
