Nadia Ayari

• Provide administrative services for the Executive Director.
• Handling external or internal communication or management systems.
• Booking meetings, conference calls and travel.
• write reports, prepare correspondence.
• Prepare letters, MEMOs and documents.
• Maintaining Diaries
• Answering telephone calls
• Arranging Appointment
• Filing and Managing Databases
• Assist the Executive Director and other staff as requested
• Provide administrative support for the Government relations section
• Ensure that all consultant and contractors Health, Safety and Environment documentations submittal are distributed to each HSE
Personnel for review and approval.
• Ensure that all the required safety supplies, PPE (Personal Protective Equipment) and other safety gadgets are recorded, and supplies
are being distributed to all HSE personnel.
• Maintain copy of approved HSE procedures that are adopted including all local laws, regulations and relevant requirements in matters of
HSE.
• Ensure that copies of HSE Manual for Engineering, Construction and Commissioning are maintained and distributed to HSE Personnel
as per the instructions from HSSE Director.
• Arrange safety meetings and trainings schedule for all HSE Personnel.

Responsibilities:
•Oversee the operations within our company, manage groups, and work with team.
•Managing clerical and other administrative staff.
•Handling external or internal communication or management systems.
•Coordinate with management and engage in planning according to the needs of our company.
•Propose decisions and wait for approval after submission.
•Evaluate all projects and ensure compliance to all budgets for contract services and coordinate with project manager to review all projects and maintain estimates and track all invoices and work orders.
•Lead meetings with company members and other companies.
•Management of office equipment.
•Work on maintaining a clean and enjoyable working environment.
•Assumes responsibility for working with project team members and maintaining complete and accurate Records for multiple jobs.
•Typing and Word Processing
•Prepare letters and documents

• Answering telephone calls
• managing a complex schedule for the GM & CEO
• booking meetings, conference calls and travel
• take meeting minutes, write reports, prepare correspondence
• Arranging Appointment
• Filing
• Managing Databases
• Handling Correspondence
• Typing and Word Processing
• Prepare letters and documents
• Assist the Executive Director and other staff as requested.
• Provide administrative services for the Executive Director
• Maintaining Diaries
• Organizing and servicing meetings
• Handling MDF for HP across the whole Africa Region

• Managed incoming phone calls, emails, and correspondence, directing inquiries to the appropriate departments.
• Scheduled and coordinated appointments, meetings, and conference room bookings.
• Maintained and updated company records, databases, and filing systems.
• Handled incoming and outgoing mail, courier services, and document distribution.
• Assisted with data entry and ensured the accuracy of records and information.
• Coordinated office supplies inventory and placed orders when required.
• Supported management and team members with day-to-day administrative tasks.
• Processed invoices, expense reports, and basic financial documentation.
• Maintained confidentiality of sensitive company and client information.
• Assisted in onboarding visitors, and new employees by providing necessary information and documentation.
• Managed multiple tasks simultaneously while meeting deadlines and maintaining high service standards.
• Resolved customer and visitor inquiries efficiently and professionally.

• Arranging flights, insurance and accommodation
• Using a booking system to secure holidays
• Collecting and processing payments
• Advising clients on travel arrangements, e.g. visas and passports
• Sending out tickets to clients
• Keeping clients up to date with any changes
• Dealing with complaints or refunds