Mohamed ashraf Ahmed

the company's general policies regarding human resources (contracts, vacations, allowances, forms and forms).
•- Review the job description and skills required for each job in the company.
•- Review the administrative hierarchy and division of tasks and the mechanism of trading between the employees and divisions in the company.
•- Setting clear evaluation criteria for each job and specifying the mechanism of implementation.
•- Setting a career ladder for each post, and clarifying the promotion mechanisms and conditions.
•- Setting a good salary scale for the labor market and commensurate with the workload of the company.
•Setting up the regulations of rewards and penalties.
* Administration and Human Resources Manager in Bernard Ltd. Company

Al-Othaim Markets Co. \[Supermarkets arm for Al-Othaim Holding group\]
•Structure and develop plans and systems for the department in line with the strategy of the company.
•Develop budget estimates as an integral part of the organization budget with the participation of sections-heads for submission to the Vice President and the executive committee for approval and implementation.
•Control the expenses of each department to ensure the commitment to the budget assigned.
•Enhance department’s performance and set KPIs to evaluate and measure productivity of the units under my supervision.
•Issue the policies, procedures, instructions, circulars, announcements for administrative given the authorities and responsibilities provided and in line with group directions.
•Assistance in implementation of all approved administrative policies and procedures of the Management.
•Initiate and review all the service contracts (Mail - pest control - drainage suction - waste containers .... etc).
•Review and approve staff housing contracts according to the procedures of the organization.
•Preparation of the annual assessment for the subordinates in according to the approved performance evaluation system.
•Supervise the sourcing and procurement of essential general needs and services on the company level (telephone, electricity, stationery, publications, etc…) to meet the office requirements.

Al-kheyoul Contracting \[Al-Othaim Holding subsidiary\]
•Manage and implement the administrative and human resources policies for the company. Also formulate policies and regulations to implement the programs in consultation with the directors of departments to coordinate the phases of application.
•Manage the plans and activities related to human resource; payroll, recruitment, orientation and training programs, performance evaluation, motivation, planning utilization of human resources, and design job descriptions.
•Follow-up employee relations and ensure proper process implementation of vacations, exit-entry permits, departures, payroll data entry/modification, medical insurance, social insurance, travel arrangements, tickets and ensure staff commitment policies and procedures, working hours, etc…
•Follow-up of the actual recruitment and training and to ensure their effectiveness.
•Oversee and evaluate workforce requirements to meet the organizational needs and strategic planning for human resources development.
•Conducting regular meetings with the directors of departments to exchange information and provide support and solutions to the problems that they may have and guide the departments managers on company policies relating to employment opportunities and privileges of staff.
•Review and evaluate human resources and methods and procedures used.
•Exceptional knowledge of labor law and legal procedures relating to the activities of human resources and ensure their conformity with the policies and procedures in the company and management. Consulting legal advisors, internal audit and government officials to ensure confirmation to labor law of Saudi Arabia.
•Participate in the preparation of operational policies, rules and detailed procedures for the implementation of administrative tasks
•Providing security and protection measures and related installations and contracting specialized security companies to ensure the effectiveness and safety devices in coordination with the Department of Occupational Safety and environmental protection.
•Supervise the provision of essential public services at the company level; phone, stationery, publications, and meet the needs of office, and ensure efficient procurement.
•Supervision of building maintenance management in coordination with project management.

Ensure the full application of the internal regulations of the factory and rise any proposals to amend the management in the case of any lack of effectiveness.
• Maintain the necessary liquidity of the factory and ensure continuous commitment to pay any amounts due without delay or default.
• Prepare and follow budgets and financials of the factory on an annual basis (budget - Income Statement - ....... etc.) and submit variance report to management no later than thirty days after the year end, including the evaluation of the previous period.
• Ensure the proper functioning of the financial transactions of the plant, especially with regard to preserving the rights of the plant against third parties, such as fund balances, banks, customers, distributors, agents and advances and any other debit balances and related recording.
• Overall supervision finance department including the power to intervene in all daily transactions and preparing financial statements.
• Overview the commitment of all the factory workers by the rules and principles set forth in internal regulations and the application of appropriate sanctions in case of any violation.
• Reported on an ongoing basis to the General Manager the following:
•Various reconciliations (Fund - Banks - Branches - sales representatives - suppliers - stores).
•Follow-up all the third parties dues and related on time collection and coordination with the Department of collection to follow-up bad debts if any.
•Authorized to punish defaulting departments’ staff within the limits of non-compliance with rules and standards set in advance according to the internal policies and procedures of the facility.
•Control over the expenditure of the factory and all its branches.
•Inventory control movement to cover production needs.

the structure and the policy of payroll, wage increase and promotions, etc...
•Financial control from preparation till disbursement and recording of salaries.
•Financial control of the benefits and allowances of staff’s leave entitlements and the succession.
•Financial control of social insurance from the preparation and the annual related payment.
•Supervision of the procedures related to employment and recruitment.
•Modernization and development of organizational structures and internal systems based on the guidelines of authorities provided.
•Overseeing the implementation of labor regulations within the group related to staff.
•Supervision and development of administration staff and the establishment of management development and training or through external courses.
•Supervision of all personnel actions; promotions, termination of services, etc... based on granted authority.
•Development of policies and administrative regulations effective within the group.
•Supervise the procedures for securing employees’ interests, such as visas, holidays, health care.
•Creating an integrated health care system within the group.
•Supervision of the performance evaluation reports for all users within the group.
•Work to provide the General Management with all the statistical data related to staff; numbers, nationalities, level of professionalism, production rates to the annual performance reports and work on the preparation of training programs to them.
•Supervise the procedures for the provision of administrative services (support) a high level of efficiency of various departments.
•Supervision of the insurance, office supplies and stationary.
•Supervise the procedures for incoming and outgoing mail and faxes.

problems in the workflow that arise between employees as a result of the work.
•Carry out any other tasks assigned by the General Manager related to the nature of the work.
•Review all correspondence and letters sent to external parties.
•Work on the modernization and development and consolidation of all the courses throughout the group.
•Work on training and orientation of Saudi administration staff to use them in different business sectors.
•Monitoring the expenditures of all branches of the group.
•Work to create a contract template for standard contracts of similar categories.