HR and Administration Manager
Mideco Salam International
مجموع سنوات الخبرة :15 years, 0 أشهر
Key Accountabilities:
As a member of the management team contributes towards formulation and implementation of operational plans that enable achievement of Company overall business plans.
Leadership and motivation:
Directs and motivates members of own staff to carry out allocated duties in accordance with set policies and procedures and to expected standards so that the departmental objectives are achieved.
HR Policies & procedures:
Develops and implements personnel policies and procedures that are consistent with company HR strategy in order to facilitate effective people management.
Manpower plan:
Prepares and executes the manpower plan and budget for the company.
Formulates recruitment strategy and plans to achieve desired level and quality of manpower for all areas of the Company.
Recruitment:
Manages and participates in the recruitment process, ensuring that potential candidates are targeted in the most effective way and that appropriate interview and assessment processes are deployed to maximize the fit between candidates and the Company requirements and that it secures the best talent available to meet Company needs.
Support Functions:
Finance
Developing budgets - Work closely with finance department preparing budgets for the entire business goal.
Responsible for performing cost reduction research.
Responsible controlling fund flow, bank guarantee, credit facilities and LCs
Make sure effectiveness of integrated management system for organization.
Contracts Administration & Business planning - Duties limited to Administration manager as per organizational hierarchy. Major responsibilities to provide support to the Managing director in new contracts administration and operations. Provide report to the management about actual and forecasted work progress, report for the solution work acceleration if required. Preparation and participating tender, negotiating, collecting BOQ, identifying requirements and subcontractors, price comparison, negotiation and order finalization.
Project management - Duties limited to Administration manager as per organizational hierarchy. Major responsibilities to provide support to each Project Managers for their project requirements.
Organizational development
Responsible for preparing quarter-year reports for organizational metrics for all areas to identify the areas require improvement.
Periodical review and asses the quality audit results from quality management representative.
Responsible for overall manpower recruitment Both Staff and Labor ( Planning and Controlling)
Preparing manpower histogram complies with technical department for cost analysis, report variation.
Developing job description for vacancies, checking those JDs in accordance with each job grade level.
Maintaining good relationship with local and international manpower agencies. Verifying their contracts and monitoring accordingly.
Advertising vacancies appropriately by drafting and placing adverts in a wide range of media, e.g. websites.
Using candidate databases to find the right person for the vacancy. Marketing the current and filled vacancies for new applicant data base.
Receiving and reviewing applications, managing interviews, preliminary screening & conducting various tests and creating a shortlist of candidates.
Requesting references and checking the suitability of applicants before submitting their details to the concern.
Briefing the candidate about the responsibilities, salary and benefits of the job in question.
Preparing CVs and correspondence to forward to department in respect of suitable applicants.
Organizing interviews for candidates.
Negotiating pay and salary rates and finalizing arrangements with candidates.
Reviewing recruitment policies to ensure effectiveness of selection techniques and recruitment programs.
Coordinate with legal department about hired new employees RP complete process.
Advise the immigration department about new visa requirement and new issuance. Controlling visa usage professions and nationality.
Complete monthly reports on new hires, transfers and terminations.
Working closely with departments, increasingly in a consultancy role, assisting line managers to understand and implement policies and procedures;
Promoting equality and diversity as part of the culture of the organisation;
Liaising with a wide range of people involved in policy areas such as staff performance and health and safety;
Recruiting staff - this includes developing job descriptions and person specifications, preparing job adverts, checking Application forms, shortlisting, interviewing and selecting candidates;
Developing and implementing policies on issues such as working conditions, performance management, equal opportunities, disciplinary procedures and absence management;
Preparing staff handbooks;
Advising on pay and other remuneration issues, including promotion and benefits;
Undertaking regular salary reviews;
Negotiating with staff and their representatives (for example, trade union officials) on issues relating to pay and conditions;
Administering payroll and maintaining employee records;
interpreting and advising on employment law;
Dealing with grievances and implementing disciplinary procedures;
Developing with line managers hr planning strategies which consider immediate and long-term staff requirements;
Planning, and sometimes delivering, training, including inductions for new staff;
Analysing training needs in conjunction with departmental managers.
Receive CV’s from the Recruitment Planning Section, screen and filter the CVs in a professional manner.
Contact candidates to check their availability and interest.
Conduct the initial interview on the phone
Supervise and implement the English and Computer testing program to ensure that the required standard is met.
Forward the CVs of shortlisted applicants to the requesting directorate/departments with a summary of skills, experience and qualifications
Follow up on the progress of the CVs
Attend and conduct local and overseas interviews with the departments
Provide assistance in regard to the best and most effective ways and methods of conducting the interviews
Supervise the implementation of the interview, reporting and employment process to meet the recruitment plan.
Issue job offers to candidates after receiving the official acceptance from the departments. The job offers are issued based on approved and relevant salary scales, previous experience, qualifications and existing staff in the department/directorate on the same grade.
Oversee the formalities in regard to visas, CID Clearance, airline tickets, medical checkups, accommodation, air tickets, transport, welcome pack, and creating staff numbers on the ERP.
Implement and supervise the Reference Check process to support hiring decisions.
Supervise and implement the mobilization process and initial induction of new hires.
Supervise the recording, documentation and reporting on the statistics in regard to the hiring process.
Send thank you emails for those who weren’t selected and keep track of the result of the interview on the database for future reference.
Keep track of the above activities and ensure follow up is maintained until cases are closed.
Any other tasks assigned by the Head of Recruitment Operations
