Assistant Fleet Manager
Select Transportation Solution (Nasser Bin Khaled & Al Mulla Rent A Car)
Total years of experience :16 years, 7 Months
Monitoring & directing (priority) the daily movements of vehicles, vehicle rent outs, maintenance, accidents, breakdowns etc.
Monitoring the day to day legal issues with dealers, customers(users), Drivers, PRO, workshop's etc(vehicle registration, renewal, insurance, technical inspection, traffic violation, accident -court case / police report etc).
Implementation of new traffic rules instructed by Government - fixing the tint (shade film -wind shield), safety reflector sticker, protection bumpers etc).
Coordination with dealers garages and local garages regarding the progress of vehicles laying under technical maintenance and accident, warranty issues, parts availability, date of delivery after repair, etc.
Coordination with the parts suppliers regarding the prices, brands, specification, availability, approvals, etc.
Monitoring the fuel usage of vehicle based on coupons and petty cash (Internal).
Monitoring the performance of drivers, fleet checkers, quick service supervisors, technicians and mechanics.
Conducting the group discussion with fleet team (weekly / monthly), instructing and motivating the team for more productivity and finding the solution for delays.
Conducting the workshops visits, the physical checking during the vehicle under work in progress.
Monitoring the vehicle maintenance history regarding the regular oil service, brake pads, tires, batteries, etc.
Informing the clients or customers (user/driver) regarding the damage caused due to the misuse -interior/exterior, tire, brakes, engine, transmission etc and reporting to the finance dept for invoicing.
Cost analysis regarding the spare parts price and maintenance charge and negotiating with suppliers and workshops. Ensure the warranty jobs.
Evaluation of all invoices and approvals (Maintenance, Parts, Fuel etc).
Scheduling the timing of drivers and quick service centers during the normal and public holidays
Follow-ups with insurance, body shops and PRO's regarding the accident total loss vehicles.
Scheduling the vehicle for recall to the Dealerships’ (System update, A/C, Engine, Transmission).
Ensure the availability of breakdown recover units and mobile road side assist (24x7)
Ensuring the cleanliness, roadworthy of vehicles and accuracy of details in checklist etc.
Verifications of police reports, faulty, Q I D, valid driving license, rental agreements etc.
Supporting the sales department, providing the details based on customer enquiries.
Coordination with sales department to regarding the delivery schedule and others.
Assist Fleet Services staff as able to reduce work overload on team members. Schedule new repair or servicing appointments. Order parts in absence of parts staff.
Preparing daily and month end vehicle utilization report to the management.
Reliever to the Fleet manager during his absence or vacation.
Recommend such changes and implement when appropriate. Adapt to changes in department by taking on increased.
Perform any related functions assigned by the Department Manager
* ( V W Taxis & Limo - Mowasalat)*
Controlling all aspects regarding Mowasalat -Karwa taxis & Limo Project (560 units of VW Jetta Taxis & 80 units of Audi Limousine-total).
Monitoring and directing the daily activities of Fleet (Taxi & Limo) Management operations in Karwa Site.
Arranging all jobs based on prioritized schedule as per the contract.
Follow up regarding the accident taxis & limo which are under repair and the status of police reports and other third parties issues (invalid insurance), unknown report and CID issue etc.
Follow up regarding the vehicles which are for oil service and other maintenance.
Updating the status of the vehicles to the management which are long times pending (off road) for accident repair and maintenance (Transmission etc).
Ensuring that all accident and maintenance vehicles are received with proper documents with on time for repair and services (means job card and police reports).
Arranging the pending police reports with Karwa ASAP to start the accident repairs.
Ensuring the all job cards are closed before 24hs as per the contract (released to Karwa after repair).
Following all daily reports from Body shop (Accident) and Workshop (Maintenance) and updating to the management daily and weekly bases.
Providing all official supports to the field operation team (fleet coordinators and supervisors etc) in Karwa site.
Ensuring that all spare parts, Tires and consumable items are available on stock in Karwa site workshop to avoid any delay of service.
Preparing the monthly vehicles on road details statements for accounts to raise the invoice to Karwa.
Preparing the Monthly vehicles Misused parts issued statement as per the damage report provided by Karwa for to raise the invoice (tires, wheel rims & caps etc).
Preparing the vehicle insurance and registration renewal and requesting Karwa to clear the traffic violation for the vehicles which are due for registration renewal.
Arraigning the technical inspection for the vehicles which are requires for registration renewal.
Verifying the delivery notes of each vehicle means that the details and the damages are mentioned correctly during the time of delivery and release.
Monitoring the towing truck services are working on time 24hrs as per contract (breakdown recovery).
Issuing the petty cash and verifying all bills.
Preparing and approving the monthly time sheets of all staffs in Karwa site for payroll.
Ensuring the insurance claims of total loss taxis limo due to the major accident and submitting the registration cancellation certificates to Karwa.
Evaluation and verification of the invoices for vehicles maintenance from Qauto -dealer, (means ensuring that the invoice as per the job card, job carried under warranty or not, oil service carried as per the package, parts price and approval etc).
Arranging the vehicle de-fleet schedule list of taxis as per the warranty (initial registration) during the end of contract.
Arranging the work schedule for the field operation team in Karwa site during the month of Ramadan and other public holidays, to full fill the all aspects of contract with Karwa.
Performing the physical inspection on Karwa site and ensuring that all jobs are done properly (vehicle releasing to Karwa after repair on time, spare parts issued as per instructions and approvals etc).
Attending the meetings with the Karwa officials regarding the particular issues and approvals.
Site Administrator
To provide Administrative support to O&M Manager, O&M Supervisor & Technicians. Coordination with Head office and Site office for site requirements and employee’s requirements like gate pass, Leave Travel, Air Ticket and transportation. To Assist the Managers for their day today activities for preparing internal correspondence. Coordinate with TSF Telecom & Infrastructure Manager (Client-KBR) for day today Maintenance activities.To receive the complaints from various departments.Log complaints in Cynergy (A software for log tickets for the maintenance jobs) for CM & PM works and assign technicians for the same.Update and prepare daily, weekly & Monthly report for created/completed tickets.To Keep and maintain the track records of Assets.working on whole document Control matters with professional ways and provide a wide range from routine documentation works to various correspondence, technical documents, certificates, Maintenance Manuals, etc.Record and control all contractual documentation, and maintain electronic and hard copy files as required. Organize incoming and outgoing document and distribute quickly and effectively. Maintain proper system of document filing.Update Head office Server for easy document retrieval in daily basis.Scanning and maintaining the document in PDF files.
Material Controller-To provide all store Administrative support document to our senior.Coordination with Procurement department to provide all status related to material for site.Prepare MR (Material Requisition) as per site requirement To prepare weekly, monthly report to entire store operation & submit to O & M Telecom Manager To update & prepare Daily, Weekly, Monthly inventory (fixed asset inventory & Kentz standard inventory format) for all materials at site, Spot checking for materials every month at various location, Keeping records, logs & database for preparing reports.Manage the RTV (Return to Vendor) process, includes items documentation - tracking, adjusting / Destroying, Maintenance and accountability for high levels of customers service (Internal and External), Coordinate with procurement department to identify specific requirement for materials.Interacting with suppliers (Vendor) in an efficient & professional manner.Techniques for dealing with a variety of internal customers (Client), Vendors & Sales representatives .Log complaints in Cynergy (A software for log tickets for the maintenance jobs) for CM & PM works and assign technicians for the same in absence of call centre operator.To Keep and maintain the track records of Assets.Record and control all Store documentation, and maintain electronic and hard copy files as required. Maintain proper system of Store document filing.Prepare & Distributing inventory reports, Checking System Stock on Inventory levels with Manager & Purchaser, Ensure MR are properly authorized and taking action to process urgent orders.Issuing request for Quote & Bids to Procurement Department.Assumes responsibility to train & be trained in all functions of department.Perform in a manner consistent with company Vision, Mission Statement & operating Principles, To send & receive all faulty materials (I.e. TETRA Radio, PDA & much more) with professionals manners.
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping.
Answer telephones and transfer to appropriate staff member.
Meet and greet clients and visitors.
Create and modify documents using Microsoft Office.
Maintain hard copy and electronic filing system.
Setup and coordinate meetings and conferences.
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software
Open, sort, and distribute incoming correspondence, including faxes and email...
File and retrieve corporate documents, records, and reports.
Support staff in assigned project based work.
Collect and maintain department inventory.
Maintain and distribute staff weekly schedules.
Other duties as assigned
