Ruwais Refinery-Maintenance Division.
Major Activities: Project Contracts, Procurement, Cost & budget controlling, KPIs and Bench marking for management tasks.
Contracts:
Member of OPCOs (ADNOC group) contracts team for establishing any framework group agreement to all ADNOC companies,
Handling all the refinery maintenance/project contracts, Cost, Budget & procurement issues from A-Z by cooperating with all responsible teams.
•Refinery maintenance, plants, Project Management, Operations with Petrochemical, Refinery, Oil and Gas industries with a flair for adopting modern methodologies in compliance with the process & quality standards.
•Manage the purchase requistions and contract requests( Required Budget, Raising of CRs, ITT, technical reviews, Project steering committees, Tender Board endoresment, Negotioation, Awarding Cycle, Contracts adminstration, payment, annual contract review and close out).
•To coordinate with all Contract engineers and end users to ensure that all contractor activities are complaints within the contract sco andpe and company specs. To monitor and control the contractors site performance along with the site progress reports based on required milestones.
•Provide centralized Contracts Development activities through the issue of Tenders, Award of Contracts / Agreements to meet the Company’s requirements for Services, Construction, Maintenance, IT, Manpower, Consultancy and Capital projects.
• Procure Quality and Cost Effective Services and Works in a timely manner in accordance with Company Policies and Procedures through the utilization of best resources and in line with international business and professional practices.
•Review work / service acquisitions plans and notify User Division the potential of combining tenders where applicable.
•Receive contracts requisitions and related documents prepared by concerned User and advise User of any apparent errors or contradictions.
•Review the Scope and Bill of Quantities received from User and advise User of any apparent errors, contradictions and missing documents.
•Review Scope and Bill of Quantities to develop appropriate contracting strategy and decide the type of contract.
•Prepare bidders list in coordination with the User, as appropriate, and obtain necessary approvals.
•Prepare tender documents and ensure that these are adequately compiled prior to sending them to approved bidders.
•Refer evaluation of bidder(s) financial statements to Finance Division where applicable.
•Issue Tender invitation to Approved Bidders; ensure that the bidding process is conducted in a manner which provides security of technical and commercial information provided by bidders and treat all bidders equally.
•Establish and review/scrutinize technical evaluation with User and carry out commercial evaluation in such a way that Company obtains maximum advantage from the bidding process.
•Negotiate, where applicable and when required, with Bidders to secure maximum commercial advantages to Company.
•Develop recommendations for award based on the above evaluations and obtain approval as per the Delegation of Authority (DoA).
•Prepare Agreement documents, arrange for signature as per the approved DoA and issue to successful Contractor/Consultant.
•Review and evaluate claims, in coordination with User in the light of contractual obligations and submit appropriate recommendations.
•Liaise with Users in negotiations related to Tenders/Agreement Variations and Claims.
•Review and prepare Contract/Agreement variation orders in accordance with the approved DoA.
•Maintain regular contacts with concerned Division(s) and receive their needs for improvement of works and services requisitioned by them.
•Develop, in coordination with Finance Division and Corporate Support Division / Legal & Insurance Department the standard forms of contracts to suit varying nature of works or services to be provided.
•Provide contractual/commercial advice to Users during Contract/Agreement execution and completion. Participate in reviewing Contractor/Consultant performance.
•Following all Post agreement related issues with the contractor including invoicing submission and approval.
Procurement:
Provide centralized, quality oriented, timely and cost effective Procurement Services to all Divisions of Company.
• Consolidate User requirements based on normal, urgent, critical & shutdown criteria and accordingly develop relevant materials acquisition plans which properly define materials in terms of technical content, quantity, location and time scale to meet the requirements, as well as the user budget to acquire these goods at estimated cost.
•Ensure that purchase requisitions and related documents prepared by concerned Users are properly completed / approved and contain adequate information to allow effective and efficient procurement.
•Prepare bidders list and obtain necessary approvals as per the approved procedure and DoA.
•Prepare bid documents/Request for Quotations (RFQs) and ensure that these are adequately completed prior to sending them to approved bidders.
•Liaise with the User as appropriate for technical evaluation and perform commercial evaluation/negotiations in a way that Company obtains maximum commercial and logistical advantage from the Purchasing process.
•Develop recommendations for award based on techno-commercial evaluations as above and obtain approval as per the DoA.
•Arrange for signature of the formal purchase order as per the approved DoA and issue to successful Vendor.
•For major planned Shut-downs, advise users regarding long delivery items well in advance to ensure that requisitions for such items are issued in time and thereafter undertake to complete the purchasing cycle on a fast-track basis to meet scheduled Shutdown deadlines.
• Conduct meetings with end-users on a regular basis to resolve outstanding pre-award technical issues.
•Closely liaise and coordinate with Procurement Support Department on Inspection/Certification related matters.
•Conduct meetings with vendors, suppliers, manufacturers to remain updated on new products and product developments, technical specifications, data sheets and catalogues.
•Conduct meetings with vendors/suppliers for commercial and logistical negotiations, as appropriate.
•Assist in vendor capability evaluation by participating in Shop Surveys and advise Procurement Support Department regarding latest market trends for major products.
•Provide all necessary input to Users for developing proper technical evaluation criteria.
•Review and prepare purchase order variations/change orders in accordance with the approved delegation of authority.
•Review and evaluate claims, in coordination with User/Finance Division, in the light of contractual obligations and submit appropriate recommendations.
Cost &Budget:
Controlling of all required scope of works and relevant refinery maintenance cost and monitoring all capital and operating budget.
•Preparing operating and capital budget
•Preparing all audit documents like Solomon reports.
•Presenting the overall actual cost, cost at completion of year and the variances.
•Preparing the cost and contracts monthly, weekly and daily performance reports.
•Preparing the 5 years business plan and coordinate with all users.
•Managing all KPIs for maintenance.
•In-charge for all projects and services contract agreements along with the monthly progress and invoices.
•Assisting the Cost Engineers for preparation of budgetary cost estimates for all projects and shall help the Cost Engineer in developing the Cash flow over the complete project period. He shall assist the Cost Engineer in reviewing the Return on Investments for all the projects completed.
- Job role:
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Purchasing and Procurement
