Assistant Finance Manager
Aga Khan Foundation
Total des années d'expérience :10 years, 1 Mois
• Assist AKF-CFO in Managing\Leading the Finance team and make sure that AKF Financial policies and procedures are properly maintained and applied
• Assist AKF- CFO in building the (Aga Khan Foundation - Syria) programs annual budget and conducting regular meetings for reviewing and forecasting on quarterly- semi-annually basis in coordination with the respective program mangers\ Finance officers in sight of the AKF-S general budget.
• Making sure that all AKF financial transactions are recorded correctly and within the monthly deadlines for all payment types through cash, banks and through AKF- HO Geneva office.
• Verify\ proceed all transactions related to the current assets\ liabilities accounts (e.g., Receivable\payable, Deferred income, depreciation, prepaid, accruals etc.)
• Monitoring and managing the accounts of project advances (Staff - Vendors- Project partners) and provide the needed cash on time.
• Managing and following up the internal financial control functions (Monthly Bank Reconciliation - Daily Cash count) and monitoring the local currency exchange rate fluctuations
• Running the role of I-SCALA (AKF-S Financial information Software) Superuser with all tasks related to (Chart of accounts management, Add, Check, Adjust and review for all dimensions based on AKF project’s needs).
• Leading the process of the organization annual Statutory Audit and do response to all AKF auditors’ requirements during the audit exercise (big four experience- KPMG and EY), including the preparation of the comprehensive financial statements (Balance sheet, income statement and cash flow statement).
• Being the focal point of all AKF projects special audit assignments responding to all audit requirements (Sampling- coordination- explanation and drafting the AKF management responses)
• Assist AKF- CFO in the hiring process of the Finance team based on the Department HR needs and train\ Support the new joiners to understand the Organization Structure, policies and procedures
• Develop the formats of the internal financial documentation cycle and leading the archiving\filling process of all AKF Financial records and the related supporting documents.
•Entering transactions on I-Scala and assist in financial reports generating for internal and external response.
•Invoices check and edit their own vouchers (workshops-travel expenses- hotel accommodation)
•Complete the transaction for the financial issues with government agencies (social security - Tax income)
•Deferred income & depreciation & prepaid & accrual accounts
•Audit requirement and audit reports checking (balance list - income statement-cash flow)
•The elaboration of programs budget and monitoring it through project time line
•Invoices check and edit their own vouchers (workshops-travel expenses- hotel accommodation ….)
•Do filtering for each expense and attributed them to the fund resources
•Coordinating with AKHS (Sister agency) about their expenses-and reports
•withdraw cash from AKF accounts at Audi bank and FMFI-Syria
•Complete the transactions for the financial issues with government agencies
•Entering transactions on I Scala system and helping in reports generating
•helping in doing archiving and filing for transactions
•Communication and dealing with suppliers.
•Obtain quotations for purchases from suppliers.
• Discuss the received quotations with the Procurement Committee and completing the necessary approvals.
•Documenting purchases and archived electronically and documentary.
•Prepare soft copy of the existing documentary system.
•Communication with the branches and confirm receipt of services and fully missions.
•Report monthly to supervisor.
Master In Quality Management
Accounting Department