محمد عويس

Creating a proper and most efficient document Management System for the JV using Aconex.
Attending Weekly Document Control Meeting with the Client, PMO and Contractor Document Control Team.
Creating Proper Distribution Matrix to avoid any delay and to deliver the accurate document/drawings to the respective reviewing team.
Manage Aconex Administration in assigning the roles and responsibilities to PM-CM Team.
Creating users in Aconex and adding them in to their respective projects document register.
Maintaining updated and most recent revision in Aconex document Register.
Creating Workflows for all Documents and drawings received from the contractor for review and approval.
Maintaining the main project deliverable register.
Preparing Weekly Bi-Weekly and Monthly document Review and Submission Report.
Receiving contractor document and assigning it to the reviewing team using Aconex workflow.
Receive and send document using the Aconex Transmittal.
Submitting Technical and Project Report to Client.
Submitting all design and mockup drawings for approval to the client.
Preparing Meeting Minutes for all document control meeting.
Chasing the overdue and outstanding documents/drawings with their responsible team member and closing the overdue and outstanding document in timely manner.

Maintaining a Proper Document Control Procedure for all the Incoming and Outgoing Project deliverables.
Receiving all documents for review using workflow, Transmittal, (MS, ITP, MAR, Design Drawings, Shop drawing, As-built drawings, IFC, IFI, TQ, Change Request, RFI, Daily Progress Report, Weekly Progress Report, and Correspondence.
Responsible for overseeing the management of Technical documents within the project documentary requirements, engineering process flow, interfering with the client, and subcontractor document controllers for an efficient document management system.
Process incoming documentation (registration in the DMS, internal distribution, archiving)
Process outgoing documentation (transmit to Client and Suppliers/3rd parties)
Monitor technical documents review and approval following the agreed schedule.
Producing internal and external (Clients and Suppliers) over-due reports
Ensuring the use of standardized forms and templates.
Ensure Document Management according to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording, and archiving).
Preparing Minutes of Meeting.
Preparing Reporting Presentation
Creating Templates for Transmittals and Distribution Matrix.
Prepare and Update the Timely Document Distribution Matrix with the Input of the Planning Engineer and Project Manager.
Generate Weekly, Bi-Weekly, and Monthly Report for all deliverables.

My core responsibilities were:

Document Management System
Manage the flow of documentation between sites and head office
Project and Program Deliverable
Strategic Initiative's
Correspondence
Scheduling Meeting's
Preparing Reporting Presentation
Drafting Letters
Preparing Minutes of Meeting
Document Distribution Matrix (DDM)
Correspondence Distribution Matrix
Action Tracking & Assigning
Business Process Modelling
Creating and Updating Document Management Procedure According to Client Requirements.
Creating Templates for Transmittals and Distribution.
Develop and maintain a filing system

Implement and maintain document control processes and procedures
Develop and maintain the Document Management System
Manage all flows of documents either in electronic form or on paper support
Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving)
Maintain and manage electronic and hard copy documents as required
Process incoming documentation (registration in the DMS, internal distribution, archiving)
Process outgoing documentation (transmit to Client and Suppliers/3rd parties)
Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Clients and Suppliers)
Ensure control and coordination of projects documentation and data
Ensure all drawings/documentation are correctly identified, distributed and filed/stored
General document control activities such as photocopying, scanning, analysis of supplier’s documents compliance with Project standards regarding numbering and all others aspect related to document quality
Assistance in the preparation collation and issue of reports and registers as may be required
Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required
Monitor technical documents review and approval in accordance with agreed schedule
Monitoring of documentation progress in cooperation with the project planner
Produce internal and external (Clients and Suppliers) over-due reports
Ensuring the use of standardized forms and templates
Set-up Projects folders and facilitate Project communication process
Establish and maintain the Master Document Register in cooperation with the Project team
Collate, produce and submit QA Documentation for Clients.
Transmitting, registering, numbering, file naming, uploading, superseding etc. of Documents (Drawing, Material Submission Method Statement, Pre-Qualification(Sub contractor), Operational Procedures, Operation & Maintenance Manual, Invoices, Payment Certificate, Specifications, Schedule, Letters, Memos, Minutes of Meeting, RFI(request for Information), INR(Inspection Test Request), NCR, IAR, SOR, CAR, QOR (Non Conformance Report) etc.).

Khan Khwarr Hydro Power Project Besham Shangla