“Senior Administrator – Operations/Logistics”
Utmost Gulf General Transport
Total years of experience :17 years, 0 Months
Location: Head Office, Musaffah 40
Renting out the Equipment & Vehicles, which includes receiving of inquiries, quotations, rates negotiation, terms and condition to finalize the LPO & contracts, Time Card, Invoices and payment follow-up.
As per client’s/ADNOC checklist arranging the RFI Documents including CICPA Security Passes, Permits, Inspection and Delivery Notes.
Coordinating and follow-up the logistics activities, mobilization and demobilization of Light & Heavy Earth Moving Equipment, Cranes, Vehicles, Low Bed and Flat Bed Trailers to/from the GASCO, ADCO, Habshan, Borouge, Taweela, etc. sites upon Hire and Off hire confirmation from client.
IVMS Tracking System and correspondences as and when required in line with company’s procedure and policies.
Senior Equipment Administrator - Operations Dec 2007 - July 2021
M/s Emarat Aloula Contracting Co. (Ex. Kharafi National Co. LLC) - Abu Dhabi, UAE
Location: Equipment Division, ICAD-III, Musaffah
Handled overall full responsibilities as a First Delegate of Equipment Division but not limited to, ensuring effectively day-to-day activities in the Operations, Logistics, Administration and Workshop including minor repairs and periodic maintenance of company’s vehicles and equipment on timely manner, monitoring the mechanics, electricians and other staff.
Supervise and followed to procure the required spare parts, lubricants, fuel filters, air/fuel filters and workshop related expenses in line with company’s policies and procedure through MCU or Petty Cash as needed.
Worked closely with managers, engineers, client & consultants to maintain a high level of administrative interaction between the Equipment Division.
Hiring all types of vehicles and equipment on daily/weekly/monthly basis if the requested item(s) is not available in our fleet.
Proposing to procure new vehicles or equipment if project tenure is long and feasible to buy within the budget instead of hiring to save company money.
Interviewing and recruiting of required new manpower through HR as needed.
As per Project’s Mobilization Plan and Client’s Inspection Checklist, arranging and preparing to mobilize the requested light and heavy civil construction equipment and vehicles, lifting equipment, transportation vehicles and buses, Low & Flat Bed Trailers, Generators, Stationery Equipment, Portacabins and Containers to the different site’s location along with required manpower.
Projects: MEP, FM, Construction, O&M of WWTP (Al-Wathba and Al-Saad), Oil & Gas (Habshan, Borouge, GASCO/ADCO and Samsung).
Monitoring and analyzing Equipment Division’s regional cost and revenue data to maintain high profitability.
Managing and controlling of fuel (Diesel/Petrol) consumption at sites in the equipment, vehicles and generators, by maintaining the proper log, record and tracking with 100% accuracy.
Arranging and follow the CICPA Security gate passes, Registration, Permits, Zone-2, Third Party & Defensive Driving Certificates, ADNOC Medical or any additional certificates (if needed) of vehicles or equipment and for their drivers or operators those required in Oil and Gas areas (Onshore / Offshore) in co-ordination with PRO and administration department.
Supervising and controlling the Inbound logistics activities, manpower utilization and their overtime at sites with assigned vehicles and equipment.
Arranging to validate the vehicles and equipment registration licenses and insurance in coordination with operations team and PRO.
Controlling and providing the data for Internal & External invoices, work order related charges and general services being back charge to the concern cost centers and individuals.
Accident claims and reimbursement of vehicles/equipment in coordination with Insurance department.
Preparation of Rental and Service Agreements, which includes request, enquires, quotations, review, rates comparison, negotiation. Ensuring that subcontractor is in compliance with Company standards. (E.g. Insurance, Finance, Project Controls, etc.).
Secretarial / Plant Admin. - Administration July 2005 - Oct 2007
M/s Consolidated Contractor Int’l Company (CCIC) - Doha, Qatar
Location: PMV (Plant Machinery & Vehicle), CCW-4 & Pearl GTL at Ras Laffan
Involved all around PMV works such as:
Correspondences
Hiring of Equipment and Vehicles as and when required
Preparing Equipment Daily Report, Weekly & Monthly reports and Filing
Fuel (Petrol & Diesel) Consumption Tracking and Report
Plant Mobilization Bar Charts, Plant Billing, Part VII
Bachelor of Business Administration