Team Leader
Abu Dhabi Food Control Authority
Total years of experience :37 years, 6 Months
• Assign purchase requests to buyers and lead the team by reporting to the purchasing section manager.
• Review and endorse the RFQ of the buyers
• Review and endorse the submissions to tender committee.
• Review outgoing memos and forward to the purchasing section manager
• Review the section KPI and present it to the purchasing section manager
• Answer the auditor questions
• Update the terms and conditions of the LTP (long Term Purchase Agreement
• Run RFQ for big tenders
• Update the policy and procedure of the purchasing section.
• Report daily to the purchasing section manager
• Train new staff and conduct share of knowledge workshop to the purchasing team.
• Review case studies before presenting them to tender committee
Acting as Administration Manager during his absence.
Maintaining employment Policies.
Ensuring legal compliance.
Managing employment tribunal cases.
Advising the HR team.
Dealing with employee relations issues.
Managing issues such as long-term absence.
Finalize all the issue for Labor office and immigration.
Prepare and Implement Company Policy.
Nurture and develop a motivated Team to meet business requirement.
Plan & Implement an effective HR plan that is aligned to Business Plan and overall organization Objectives.
• Conduct analytical investigation on Tenders as per Legal Affairs requirements
• Responsible for Final Close Outs of all the Agreements pertaining to Leveling Works including Rental Machineries and Equipment etc.
• Revising and correcting all Internal and External correspondences, Tenders and Auctions announcements before forwarding to our PR Sector for publication in Leading Newspapers including all presentation data to be submitted by our Division to the Top Management.
• Creating and updating detailed statistical data related to Post Tenders, Agreements and other related activities as required.
• Prepare, draft and manage long term rate purchase agreements (LTPA)
• Processing approved Material Requisition Forms \[MRF\] for different equipment, engineering items etc. checking for accuracy and completeness for supply scope, requisition quantities and authorization, requesting amendments/changes from users, and preparing for further processing of purchasing requisitions in line with assigned priorities.
• Preparing lists of qualified bidders; preparing enquiry packages incorporating all commercial, technical and inspection requirements; following through with bidders to ensure timely submission of bids; and carrying out the process of opening of bids as per established procedures.
• Participating in Users and Suppliers representatives' meetings in order to discuss and clarify techno-commercial contents of supplier’s quotations as per budget availability prior to making purchase recommendations
• Preparing POs and related amendments and follow approval process through MAXIMO (Materials Management System).
• Coordinating with requisition’s originators for obtaining necessary “Authorization for Expenditures (AFE)” and Budget Enhancement Process for approved capital budget items.
• Coordinating with End user, other stake holders, and Inventory Management Section (I.M.S.), to obtain bids and process purchase orders’ approval for the required amendments
• Ensure Department's participation in tenders’ activities is in line with Company requirements and professional standards.
• Reviewing specifications for materials to be purchased, discussing and presenting comments to the Section Head for appropriate decision.
• Evaluating, in conjunction with local and international sources and assess, compatibility with statutory requirements, competitiveness with respect to technical, reliability, prices and delivery time.
• Perform various duties related to the procurement of materials, equipment, spare parts and services either by direct purchase/tenders, from local vendors or through foreign sources. This includes Researching vendors to identify potential sources for required materials, products and services.
• Negotiates prices, deliveries and conditions. Participates in evaluating tenders and quotations. Sometimes follows up on the timely delivery of purchased items.
• Process variation orders and negotiate with the suppliers/manufacturers.
• Participation in Pre-Bid & Post-Bid meeting along with end user and other business units.
charge of all official affairs concerning Labor and Residence issues, Municipality formalities and others for Group’s employees.
•Acting as Administration Manager during his absence.
Tenders Conflict Analyzer
•Dealing with about three thousand suppliers and the Emirate’s thirty-five Government departments and agencies. In charge of the returns Section with direct responsibility in analysis, resolutions, and follow-up of conflicts/claims arising between suppliers and Government Departments on contracts performance in terms of quality, quantity, and time, for thousands of Purchase Orders and Contracts, produced by the Department.
Licensing and Registration Officer
•Manage the effective and efficient administrative and financial processing of applications.
•Keep accurate records of applicants and registrants on the CRM system and comply with all good practice guidance including: data protection, security of financial data and equal opportunities
Conduct analytical investigation on Tenders as per Legal Affairs requirements
•Responsible for Final Close Outs of all the Agreements pertaining to Leveling Works including Rental Machineries and Equipment etc.
•Revising and correcting all Internal and External correspondences, Tenders and Auctions announcements before forwarding to our PR Sector for publication in Leading Newspapers including all presentation data to be submitted by our Division to the Top Management.
•Creating and updating detailed statistical data related to Post Tenders, Agreements and other related activities as required.
•Processing approved Material Requisition Forms \[MRF\] for different equipment, engineering items etc.
•Checking for accuracy and completeness for supply scope, requisition quantities and authorization, requesting amendments/changes from users, and preparing for further processing of purchasing requisitions in line with assigned priorities.
•Preparing lists of qualified bidders; preparing enquiry packages incorporating all commercial, technical and inspection requirements; following through with bidders to ensure timely submission of bids; and carrying out the process of opening of bids as per established procedures.
•Participating in Users and Suppliers representatives' meetings in order to discuss and clarify techno-commercial contents of supplier’s quotations as per budget availability prior to making purchase recommendations
•Preparing POs and related amendments and follow approval process through MAXIMO (Materials Management System).
•Coordinating with requisition’s originators for obtaining necessary “Authorization for Expenditures (AFE)” and Budget Enhancement Process for approved capital budget items.
•Coordinating with End user, other stake holders, and Inventory Management Section (I.M.S.), to obtain bids and process purchase orders’ approval for the required amendments
•Ensure Department's participation in tenders’ activities is in line with Company requirements and professional standards.
•Reviewing specifications for materials to be purchased, discussing and presenting comments to the Section Head for appropriate decision.
•Evaluating, in conjunction with local and international sources and assess, compatibility with statutory requirements, competitiveness with respect to technical, reliability, prices and delivery time.
•Perform various duties related to the procurement of materials, equipment, spare parts and services either by direct purchase/tenders, from local vendors or through foreign sources. This includes Researching vendors to identify potential sources for required materials, products and services.
•Negotiates prices, deliveries and conditions. Participates in evaluating tenders and quotations. Sometimes follows up on the timely delivery of purchased items.
•Process variation orders and negotiate with the suppliers/manufacturers.
•Participation in Pre-Bid & Post-Bid meeting along with end user and other business units.
•Supervising and expediting of Purchase Orders (POs). Ensuring that up-to-date records related to all outstanding POs. Coordinating matters related to insurance, claims, and invoice payments.
•Recommending changes to policies, procedures and systems to reflect changing requirements and discuss with Head of Purchasing & Contracts for course of actions. Coordinating with users, Inventory Management & Purchasing staff to expedite timely performance of PO to ensure materials needs of Originators are met. Following through, as necessary, settlement of payment invoices.
•Administering and controlling fast purchase and petty cash activities for the purchase of low value materials readily available in the local markets in accordance with the established Financial Delegation of Authority.
•Carrying out the services of Contract development for work service orders (Short Form Agreement) i.e. all activities for floating & collection of offers, preparing of technical & commercial submissions and issue the relevant WSOs for the successful Bidder(s).
•Member in the “Registration and Pre-Qualification Task Force” for reviewing the per-qualification procedures of vendors/ suppliers, under
Managing the General Manager’s daily schedule of activities and preparing all meetings of the Chamber’s Broad of Directors and official delegations.
Public Relations and Personnel Office
•Leading the Chamber’s Reception Committee in charge of receiving foreign economic delegations. And in charge of the Chamber’s administrative affairs with regards to all maintenance issues of facilities and other related responsibilities.
Investment Advisor
•Advising clients on the company’s investment options and varieties, and conducted personal meetings, lectures and seminars on this issue.