Office Assistant
Indian Institute of Carpet Technology
Total years of experience :22 years, 1 Months
• Worked as an assistant in the accreditation of ISO 9001:2000
• Worked as an assistant in the accreditation of ISO 17025:2005 (NABL)
• Receiving Sample & Preparing Test Report
• Worked in the Director Monitoring Cell as an assistant
• Receiving & Sending mail
• Worked as an Administrative Assistant in Administration Department
• Presently Working as Assistant Registrar in Registrar Office
• To provide both clerical and administrative support to professionals, either as part of a team or individually.
• Composing correspondence in English and Arabic.
• Preparation of Minutes of Meeting.
• Take dictation in shorthand or by machine, and transcribe information.
• Preparation of Qiyas Exam conducted by National Center of Assessment in Higher Education throughout the year.
• Preparation of Distinguished High School Student Program (برنامج علماء الغد) for the New Saudi Students.
• IT Support Services for the Admission Office.
• Arrangements of Official meetings, workshops, conference and trainings.
• Creates and maintains files, labels and retrieve documents.
• Using a variety of software packages such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases.
• To devising and maintaining office systems.
• Booking rooms and conference for the event.
• To attend meetings, taking minutes and keeping notes.
• Ordering and maintaining stationery and equipment.
• To sort out and distribute incoming post and organising and sending outgoing post.
• Liaising with colleagues and travel agent to book travel and accommodation.
• Organising and storing paperwork, documents and computer-based information.
• Photocopying and printing various documents, sometimes on behalf of other colleagues.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate staff.
• Arrange conferences, meetings, and travel reservations for office personnel.
• Compose, type and distribute meeting notes, routine correspondence, and reports.
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Maintain scheduling and event calendars.
• Make copies of correspondence and other printed material.
• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
• Schedule and confirm appointments for Director General, Admission Office.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• Conduct searches to find needed information, using such sources as the Internet.
• Coordinate conferences and meetings.
• Learn to operate new office technologies as they are developed and implemented.
• Manage projects and contribute to committee and team work.
• Operate electronic mail systems and coordinate the flow of information both internally and with other universities.
• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
Diploma in Computer Application (DCA) Having full knowledge about Carpet Floor Covering Production, Finishing, Merchandising, and Export. Having Knowledge about Internet and Surfing Having Knowledge about LAN & Networking Knowledge of Computer Hardware (Format, Partition, Installation & Trouble Shooting)