Document Controller
Al Ali Engineering
Total years of experience :6 years, 3 Months
• Manage project documents, follow up and support the team responsible for the document control procedures in the project.
• Distribute documents on timely manner to the technical staff and other office employees.
• Support administration, coordination with staffs maintaining strict confidentiality in all situations.
• Act as office coordinator between all managers, department’s engineers / technical staffs and ensuring proper communication is delivered.
• Receiving, verifying, distributing, updating of all types of incoming and outgoing correspondences including drawings as per the QA/QC specification.
• Scan and store all the approved copies, organize hard & soft copies of documents.
• Internal and external distribution of Correspondences, Reports, Memos, Letters, Quotation, Invoice,
• IRs, MIRs, RFIs, CVIs, NCRs, JSIs, MS, Technical Documents, Drawings, Circulars, Agreements, Work Orders etc. with proper transmittals.
• Provide systematic filling system and keeping records to ensure that up-to-date information is available.
• Maintaining backups of documents as per the supervision of the superiors.
• Arrange for outgoing mail and packages to be picked up.
• Prepare Confidential and sensitive documents.
• Maintain hard copy and electronic filing system.
• Answer phone calls and direct to the
appropriate department.
• Write and distribute email, correspondence
memos, letter drafting, faxes and forms.
• Assist in the preparation of regularly scheduled.
• Maintaining QA/QC and monitoring of
Documents and processes.
• Responsible for day-to-day Document
Management workload.
• To file all project documents : Project wise, date
wise, subject wise, sender wise with sequence.
• Maintains and control file system for Engineering, Construction Documents, Requisitions, Purchase orders, Invoices etc.
• Documents distribution of Transmittal System as per Documents distribution Matrix for hard copy and Electronic Document Transfer.
• Scan and store the approved shop drawings in the database so that the project team can access.
• Keep current hard copies and file supersede version.
• Maintain registers of all receipts and issues or submission of documents and correspondence.
• Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.
• Quarterly /Monthly/Weekly - Sub & Road Base Supply log.
• Quarterly /Monthly/Weekly - Sub & Road Base Transport log.
Bachelor of Commerce (B.com) - Second Class * PC Engineer - Laptop / Desktop Hardware.
Higher Secondary Certificates (H.S.C)