محمد شافي الدين محبوب الدين

 Keep diaries and arrange appointments.
 Daily coordination with different departments.
 Schedule meetings create agendas and take minutes.
 Handle telephone and email inquiries and redirect them to the assigned team member.
 Write, photocopy and print various documents.
 Create and maintain an accurate filing system.
 Order and maintain stationery and managing office equipment.
 Make travel arrangements.
 Organizing company events or conferences.
 Ordering stationery and furniture.
 Dealing with correspondence, complaints, and queries.
 Preparing letters, presentations, and reports.
 Liaising with staff, suppliers and clients.
 Implementing and maintaining procedures/office administrative systems.
 Delegating tasks to junior employees.
 Any other tasks at the administrative level required by MD
 Reviews, proofreads, and edits documents prepared for the administrator’s or executive’s signature.
 Coordinates and facilitates the administrator’s or executive's calendar to arrange appointments, meetings, and conferences.
 Recommends actions to be taken on office expenditures such as equipment and supply needs.
 Compiles and maintains records, statistical information, and reports.
 Establishes and maintains various filing and records management systems.
 Collaborate with senior managers and decision-makers to identify and solve a variety of problems, and to clarify management objectives,
 Receiving and screening callers and visitors
 Maintaining records and file

 Maintained executive’s agenda and assisted in planning appointments, meetings and conferences
 Assisted executive in preparing reports and presentations.
 Always maintained privacy in confidential matters.
 Managed and scheduled daily, weekly, and monthly calendars of executive.
 Schedule necessary meetings.
 Made and confirmed all travel arrangements.
 Commitment to efficiency a willingness to seek best practices in running the office.
 Able to troubleshoot challenges as they arise.
 Collaboratively review and recommended changes to our company policies.
 Provided the top management with all the required information on time.
 Performed administrative and clerical functions whenever required - including receiving guests and sorting general queries.
 Received clients on behalf of the executive and assisted them in solving common problems.
 Maintained a cordial relation with the whole department.
 Liaised between executives and employees/clients.
 Managed phone calls and emails with professionalism.
 Organize filing system and consolidate files/records as required including copies of Contracts and Agreement.
 Performs a variety of administrative or executive support tasks that are highly confidential and sensitive.
 Researches, compiles, assimilate, and prepare confidential and sensitive documents, and brief accordingly.
 Liaise and contribute to with office management team to ensure smooth running of HO office and services
 Advanced Microsoft office skills (V lookup, Access, Pivot Tables etc.) including the ability to operate computerized accounting, spreadsheet programs at a highly proficient level

 Performing highly confidential administrative duties
 Composition, editing and review of confidential correspondence.
 Compilation of statistical information, reports and presentations
 Support daily communications with the employees of the department
 Generating Temporary Passes in Visitor Management System, Material Gate Pass System,
 Generating Aviation Passenger reservations system, Drilling Rig Supply System (DRSS) -SAP
 Generating Chemical requests and updating chemicals Inventory
 Generating SAP materials manifest as Received, Transferred, Back loaded,
 Generating Bits request in SAP and Updating Bits Inventory,
 Collecting Job Tickets from Contract Personnel
 Call out Services Drilling Rig Supply System (DRSS) for Service Personnel’s,
 Updating Tools Inventory, IT Inventory, Wellhead Inventory
 Opening, sorting and categorizing all incoming information to the department and getting it to the appropriate people in a timely fashion.
 Processing all outgoing communication in the form of emails, letters, voice messages or other forms of communications.
 Scheduling appointments, meetings and personal appearances by the department manager.
 Duplicating, filing, recordings and logging of data shared between departments.
 Managing the Database of all incoming and outgoing shipments.
 Preparing the inquiry for the required items.
 Receiving the items according to requisition, Purchase Order and purchase invoice.
 Forwarding the purchase invoice to account section.
 Issuing the items according to issue voucher and send the issue voucher to account section after posting.
 Keeping one copy of issue and receipt voucher for record.
 Maintaining the inventory on monthly basis.
 Check the stock of daily use items to avoid the shortage.
 Maintain confidentiality of information.