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تم إلغاء حظر المستخدم بنجاح
محمد شافي الدين محبوب الدين, executive secretary

محمد شافي الدين محبوب الدين

executive secretary·Saudi Rakeen Comapny

المملكة العربية السعودية

ماجستير, Computers

الخبرة العملية

مجموع سنوات الخبرة: 16 سنوات, 5 أشهر

executive secretary

مارس 2017 - حتى الآن

Saudi Rakeen Comapny

الرياض، المملكة العربية السعودية

مارس 2017 - حتى الآن

 Keep diaries and arrange appointments.
 Daily coordination with different departments.
 Schedule meetings create agendas and take minutes.
 Handle telephone and email inquiries and redirect them to the assigned team member.
 Write, photocopy and print various documents.
 Create and maintain an accurate filing system.
 Order and maintain stationery and managing office equipment.
 Make travel arrangements.
 Organizing company events or conferences.
 Ordering stationery and furniture.
 Dealing with correspondence, complaints, and queries.
 Preparing letters, presentations, and reports.
 Liaising with staff, suppliers and clients.
 Implementing and maintaining procedures/office administrative systems.
 Delegating tasks to junior employees.
 Any other tasks at the administrative level required by MD
 Reviews, proofreads, and edits documents prepared for the administrator’s or executive’s signature.
 Coordinates and facilitates the administrator’s or executive's calendar to arrange appointments, meetings, and conferences.
 Recommends actions to be taken on office expenditures such as equipment and supply needs.
 Compiles and maintains records, statistical information, and reports.
 Establishes and maintains various filing and records management systems.
 Collaborate with senior managers and decision-makers to identify and solve a variety of problems, and to clarify management objectives,
 Receiving and screening callers and visitors
 Maintaining records and file

مجال الشركة:
مكاتب إدارة الشركات
الدور الوظيفي:
الموارد البشرية والتوظيف

executive secretary

يناير 2014 - حتى الآن

ARASCO Feed

الرياض، المملكة العربية السعودية

يناير 2014 - حتى الآن

 Maintained executive’s agenda and assisted in planning appointments, meetings and conferences
 Assisted executive in preparing reports and presentations.
 Always maintained privacy in confidential matters.
 Managed and scheduled daily, weekly, and monthly calendars of executive.
 Schedule necessary meetings.
 Made and confirmed all travel arrangements.
 Commitment to efficiency a willingness to seek best practices in running the office.
 Able to troubleshoot challenges as they arise.
 Collaboratively review and recommended changes to our company policies.
 Provided the top management with all the required information on time.
 Performed administrative and clerical functions whenever required - including receiving guests and sorting general queries.
 Received clients on behalf of the executive and assisted them in solving common problems.
 Maintained a cordial relation with the whole department.
 Liaised between executives and employees/clients.
 Managed phone calls and emails with professionalism.
 Organize filing system and consolidate files/records as required including copies of Contracts and Agreement.
 Performs a variety of administrative or executive support tasks that are highly confidential and sensitive.
 Researches, compiles, assimilate, and prepare confidential and sensitive documents, and brief accordingly.
 Liaise and contribute to with office management team to ensure smooth running of HO office and services
 Advanced Microsoft office skills (V lookup, Access, Pivot Tables etc.) including the ability to operate computerized accounting, spreadsheet programs at a highly proficient level

مجال الشركة:
الزراعة وإنتاج المحاصيل
الدور الوظيفي:
المبيعات

secretary

يناير 2010 - فبراير 2014

Rowan Drilling Company

الدمام، المملكة العربية السعودية

يناير 2010 - فبراير 2014

 Performing highly confidential administrative duties
 Composition, editing and review of confidential correspondence.
 Compilation of statistical information, reports and presentations
 Support daily communications with the employees of the department
 Generating Temporary Passes in Visitor Management System, Material Gate Pass System,
 Generating Aviation Passenger reservations system, Drilling Rig Supply System (DRSS) -SAP
 Generating Chemical requests and updating chemicals Inventory
 Generating SAP materials manifest as Received, Transferred, Back loaded,
 Generating Bits request in SAP and Updating Bits Inventory,
 Collecting Job Tickets from Contract Personnel
 Call out Services Drilling Rig Supply System (DRSS) for Service Personnel’s,
 Updating Tools Inventory, IT Inventory, Wellhead Inventory
 Opening, sorting and categorizing all incoming information to the department and getting it to the appropriate people in a timely fashion.
 Processing all outgoing communication in the form of emails, letters, voice messages or other forms of communications.
 Scheduling appointments, meetings and personal appearances by the department manager.
 Duplicating, filing, recordings and logging of data shared between departments.
 Managing the Database of all incoming and outgoing shipments.
 Preparing the inquiry for the required items.
 Receiving the items according to requisition, Purchase Order and purchase invoice.
 Forwarding the purchase invoice to account section.
 Issuing the items according to issue voucher and send the issue voucher to account section after posting.
 Keeping one copy of issue and receipt voucher for record.
 Maintaining the inventory on monthly basis.
 Check the stock of daily use items to avoid the shortage.
 Maintain confidentiality of information.

مجال الشركة:
استخراج الغاز والنفط الخام
الدور الوظيفي:
إدارية

التعليم

Madurai Kamaraj University

أبريل 2009

أبريل 2009

ماجستير، Computers

الهند

Organizational Behaviour Marketing Management Quantitative Methods Human Resource Management Managerial Economics Business Communication Financial Accounting Information Technology Management Organization Effectiveness and Change Management Accounting Management Science Operation Management Economic Environment of Business Marketing Research Financial Management Management of Information System Business Ethics & Corporate Social Responsibility Strategic Analysis Legal Environment of Business Elective Course Project Study International Business Environment Strategic Management Elective Course

Kakatiya University

أبريل 2005

أبريل 2005

بكالوريوس، Computers

الهند

Environmental Studies English Financial Accounting – I Business Economics Business Organization Information Technology Financial Accounting – II Managerial Economics Principles of Management Management Information System Principles of Insurance Business Advanced Accounting Income Tax-I Business Statistics-I Programming with C Practice of General Insurance Cost Accounting Business Law Banking Theory & Practice Auditing Computerised Accounting E-Commerce Regulation of Insurance Business Managerial Accounting Company Law Financial Institutions & Markets Commerce Lab Web Technologies Relational Database Management Systems

Skills

Documentation
Expert
Documentation
Expert
Coordination
Expert
Coordination
Expert
Communication Skills
Expert
Communication Skills
Expert
Executive Assistance
Expert
Executive Assistance
Expert
Scheduling
Expert
Scheduling
Expert
ACCOUNTANCY
Expert
ACCOUNTANCY
Expert
ACCOUNTING
Expert
ACCOUNTING
Expert
ADMINISTRATION
Expert
ADMINISTRATION
Expert
CLARIFY
Expert
CLARIFY
Expert
CLERICAL
Expert
CLERICAL
Expert
CONFERENCES
Expert
CONFERENCES
Expert
CONTRACT MANAGEMENT
Expert
CONTRACT MANAGEMENT
Expert
CUSTOMER RELATIONS
Expert
CUSTOMER RELATIONS
Expert
DATABASE ADMINISTRATION
Expert
DATABASE ADMINISTRATION
Expert
EDITING
Expert
EDITING
Expert
Documentation
Expert
Documentation
Expert
Coordination
Expert
Coordination
Expert
Communication Skills
Expert
Communication Skills
Expert
Executive Assistance
Expert
Executive Assistance
Expert
Scheduling
Expert
Scheduling
Expert

اللغات

الانجليزية

متمرّس

العربية

متمرّس

الهوايات والاهتمامات

Swimming

Keeps me fit and healthy