livelihood Cooperative capacity Building officer
ACTED
Total des années d'expérience :10 years, 8 Mois
Assist Cooperatives Capacity Building Specialist on responsible for overseeing the development and implementation of an assessment of the capacity of cooperatives operating in the host communities of North Jordan as well as to implement their organizational development and capacity building plan.
Under the supervision of the Project Manager, supervise all aspects of designing, planning, implementing, monitoring and reporting on capacity building plans
Contribute to the identification of the Local Cooperatives Partners (definition of selection criteria)
Provide technical consultancy in coordination with ILO and My.Coop trainers
Contribute to the capacity building of the cooperatives as well as Syrian refugees and Jordanian farmers
Provide regular technical consultancy to the Agricultural Initiative Support Groups (AISG)
Helping on Organizing meetings and knowledge sharing sessions as part of the capacity building plan
Facilitate the line relationship between cooperatives, CBOs and local government authorities at governorate level
Ensure effective integration and mainstreaming of gender into all programs
Assist and Contribute to the development of new project proposal in the livelihood sector
Assist and Contribute to the identification of project risks and possible actions/solutions on how to mitigate them
Assist and Contribute to the monitoring of the timely completion and quality of activities, in conjunction with the Project Manager and with ACTED Monitoring and Evaluation Unit
Assist and Contribute to report on the lessons learnt with reference to the implemented activities
Effectively coordinate and communicate with ILO and other relevant stakeholders
Maintain positive and transparent relations with partners and key stakeholders in the community
Participate to regular program meeting and ad-hoc meetings (internal and external if requested by line manager)
Regularly liaise and keep a positive and collaborative relationship with finance, logistics, administration and security teams as well as project development, AMEU, and data entry departments
Support the development of the technical knowledge of field team
Maintain open dialogue with all team members, and treat all staff in a respectful way
Collecting data on potential individuals
Mobilizing on the importance of agriculture, entrepreneurship and microbusiness in order to ensure food security at the individual and community levels
Explaining the selection criteria to the beneficiaries, facilitating community participation in the targeting process and sharing feedback with the project team
-Participating in beneficiary selection at the community level, ensuring beneficiaries meet pre-defined criteria and verification process is completed
-Together with the business development team, supporting the beneficiaries in identifying a feasible business idea in the agricultural sector
Collaborating and providing information for monthly, quarterly and end of the project reporting to the donor
Ensure that Project’s communications materials (e.g. banners) are visible and present in all events, trainings, ceremonies, etc.
Keep an up to date record of major events in the governorate and report on them when necessary
- Support office maintenance and logistics when necessary
Participate and engage in any project’s trainings and meetings as requested by supervisor
Ensure cross-program integration, learning, sharing and adoption of best practices from other DRC activities and teams
Ensure effective integration and mainstreaming of gender into all programs
Any other tasks assigned by supervisor
Assist Cooperatives Capacity Building Specialist on responsible for overseeing the development and implementation of an assessment of the capacity of cooperatives operating in the host communities of North Jordan as well as to implement their organizational development and capacity building plan.
Under the supervision of the Project Manager, supervise all aspects of designing, planning, implementing, monitoring and reporting on capacity building plans
Contribute to the identification of the Local Cooperatives Partners (definition of selection criteria)
Provide technical consultancy in coordination with ILO and My.Coop trainers
Contribute to the capacity building of the cooperatives as well as Syrian refugees and Jordanian farmers
Provide regular technical consultancy to the Agricultural Initiative Support Groups (AISG)
Helping on Organizing meetings and knowledge sharing sessions as part of the capacity building plan
Facilitate the line relationship between cooperatives, CBOs and local government authorities at governorate level
Ensure effective integration and mainstreaming of gender into all programs
Assist and Contribute to the development of new project proposal in the livelihood sector
Assist and Contribute to the identification of project risks and possible actions/solutions on how to mitigate them
Assist and Contribute to the monitoring of the timely completion and quality of activities, in conjunction with the Project Manager and with ACTED Monitoring and Evaluation Unit
Assist and Contribute to report on the lessons learnt with reference to the implemented activities
Effectively coordinate and communicate with ILO and other relevant stakeholders
Maintain positive and transparent relations with partners and key stakeholders in the community
Participate to regular program meeting and ad-hoc meetings (internal and external if requested by line manager)
Regularly liaise and keep a positive and collaborative relationship with finance, logistics, administration and security teams as well as project development, AMEU, and data entry departments
Support the development of the technical knowledge of field team
Maintain open dialogue with all team members, and treat all staff in a respectful way
Collecting data on potential individuals
Mobilizing on the importance of agriculture, entrepreneurship and microbusiness in order to ensure food security at the individual and community levels
Explaining the selection criteria to the beneficiaries, facilitating community participation in the targeting process and sharing feedback with the project team
-Participating in beneficiary selection at the community level, ensuring beneficiaries meet pre-defined criteria and verification process is completed
-Together with the business development team, supporting the beneficiaries in identifying a feasible business idea in the agricultural sector
Collaborating and providing information for monthly, quarterly and end of the project reporting to the donor
Ensure that Project’s communications materials (e.g. banners) are visible and present in all events, trainings, ceremonies, etc.
Keep an up to date record of major events in the governorate and report on them when necessary
- Support office maintenance and logistics when necessary
Participate and engage in any project’s trainings and meetings as requested by supervisor
Ensure cross-program integration, learning, sharing and adoption of best practices from other DRC activities and teams
Ensure effective integration and mainstreaming of gender into all programs
Any other tasks assigned by supervisor
responsible for monitoring the compliance of the process of delivery of services/commodities to beneficiaries (E-cards, food vouchers) by program teams, monitoring adequate performance of shops, and collecting beneficiary feedback through surveys and FGDs on aspects of program implementation on the field according to the methodologies and guidelines provided by ACTED and WFP, will be using pre-assigned tools and develop new where necessary.
1.1 Monitoring Distributions Process and stages:
1.2 Conduct field visits and monitor quality performance to areas where Distributions officers assigned for activities as beneficiary outreach, appeals and verification;
1.3 Collect beneficiary feedback on performance and process of beneficiary outreach and appeals and assistance provision quality and availability including hotline assistance through surveys and Focus Group discussions with beneficiaries;
1.4 Monitor distributions process on site and collect beneficiary feedback through quick-note closed question surveys at entrance and exit areas of distribution sites;
1.5 Conduct Post distributions monitoring through surveys and Focus Group discussions with beneficiaries.
1.6 Develop necessary tools/questionnaires for monitoring activities for each stage of activity under supervision of Team leader and Project Manager, coordination activities with AMEU members.
1.7 Collect and record findings of monitoring activities and beneficiary feedback and report them to Team leader on a regular basis. Report findings in provided reporting templates on a timely manner with accurate inputs and information.
2 Monitoring Shops designated for program activities:
2.1 Conduct field visits and monitor process and quality compliance with set standards:
2.1.1 Shop-keepers have established and keeping quality standards for commodity storage/price and quality control;
2.1.2 Shop-keepers showing positive/adequate relationship to beneficiaries
2.1.3 Shop-keepers verifying beneficiary identification/ownership for the vouchers/E-cards and quality of vouchers/E-cards (not counterfeit);
2.1.4 Items being sold belong to approved list by Program;
2.1.5 Vouchers/E-card transactions are in compliance with standards and being documented properly by shopkeepers.
2.2 Monitor and collect beneficiary feedback on quality of service performance of shops by conducting surveys and focus group discussions with beneficiaries and community.
2.3 Assure and keep good established working environment with beneficiaries;
2.4 Consult beneficiaries and shop-keepers in the matter and questions raised related to assistance.
3 Reporting
3.1 Field Monitors have to record all findings of monitoring activities and beneficiary feedback (including complaints) and submit reports and recommendations to Team leader and Project Managers.
3.2 Any finding or issue that needs to be flagged may it be related to program team performance, beneficiary satisfaction or shop-keeper behavior, should be reported to Team leader, Project managers and Area Coordinators in an immediate
Collection of receipts from shops contracted by WFP;
• WFP and non-WFP on site shops monitoring;
• Retail Price survey implementation;
• Beneficiaries satisfaction survey implementation;
• Focus Groups Discussions organization;
• Contributing to daily, weekly and monthly report development;
Upon request the CBOs Assessment Manager and Food Assistance Project Manager and following appropriate training and orientation the CBOs Assessment Field Monitor will be also required to support the Mobile Team in:
• E-cards stock management and distribution plan development
• E-card distribution organization and implementation in line with SOPs and ACTED rules and regulation
• Ensure proper documentation and accuracy of the e-card distribution recording each e-card in the appropriate database
• Ensure appropriate and full information to e-card users regarding e-card functioning, reload and use
• CBOs volunteers coaching on e-cards distribution
Water quality control
conducts free chlorine residuals at the different water points according to established methodology and agreed schedule
fills the testing report and submits to the Deputy Program Manager and Quality Officer
In case of unsatisfactory results, collaborates with the Water Quality Officer in designing adequate response
monitors water tanks cleanliness and state, writes reports and coordinates with the Water Quality Manager to solve the issue
Supervision of the water supply in the assigned district
In constant liaison with account monitors and water fillers, ensures that trucks reach their assigned destination (user-point level)
supervises water reception by the community focal points/wash committees when possible and conducts spot checks
controls the reporting documents filled by water fillers and community focal points
inputs data into WADI reporting system and collects missing data
follows-up on complaints received directly or through Acted hotline
With the help of Acted community mobilisers, establishes good relations with the community and participate in the different community meetings and discussions
informs the community of delays or problems regarding water supply
ensures that water is distributed in a fair way and as per the wishes of the CFP and filling assumptions for the block.
submits daily reports to the Field Manager on water quality and complaints
submits daily as well as ad-hoc reports on water supply issues faced and solved in the field
Coordinates with other teams, especially community mobilisers and site managers and supervisors
reports other issue, incident, risks, or any ad hoc information which could affect the project, staff or donors
respects security procedures and guidelines and ensures these are enforced under responsibility
communicates with local authorities, UN agencies, NGOs and CBOs working in assigned area according to policies and upon request from his line manager.
With Field Coordinators, run household budgeting/financial literacy sessions to beneficiary households.
Supervise and plan volunteers’ work for post distribution monitoring (PDM) and mentoring of beneficiary households.
Ensure that volunteers visit each beneficiary household on a monthly basis for PDM and mentoring.
Undertake household visits with a sample of beneficiaries on a monthly basis.
Participate in the donor reporting, indicator monitoring and data collection processes as required by line manager and reporting/MEAL plans.
Support volunteers in identifying child safeguarding issues at household level.
Builds and maintains effective relationships with team, colleagues, members, and partners.
Values diversity as a source of competitive strength;
Approachable, diplomatic, and supportive, with well-developed listening skills.
Takes responsibility for decision-making and efficient resource management, and holds team and partners accountable for delivery of their responsibilities by delegating effectively, affording staff professional autonomy, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved.
Develops and encourages new and innovative solutions both on a personal level and by building and leading teams willing to take disciplined risks.
Be a positive role model and demonstrate conflict-solving behavior”
Community based health and first aid
Processing of visits and coordinate the work day
Coordination between the National Assembly and government departments
Office and administrative functions, including coordination with volunteers by doing tasks to ensure workflow
Follow-up activities of the CBHFA program
Visits to municipalities, health centers and follow-up discussions focal
work with partners and Local municipalities and community health centers and Cbo's
Develop a timeline and action plan for the rolling out of CBHFA trainings and activities
work with the Field Assistants and the branches to identify and recruit new community health volunteers,
taking into consideration gender, nationality and age;
work with the Field Assistants to plan and conduct sensitization workshops on the CBHFA programme with
the relevant stakeholders;
work with the Field Assistants and branches to plan and conduct the planned CBHFA trainings for the
volunteers
support the Field Assistants in the organisation, implementation, monitoring and evaluation of CBHFA
activities
Conduct regular (i.e. 2 to 3 times/week) field visits for monitoring of activities, support to the community
health teams and Field Assistants for the provision of feedback;
ensure that all volunteers and Field Assistants are aware of and follow the correct procedures to ensure
their safety and protection;
work in close collaboration with other programmes within the National Society and with Partner National
Societies to ensure programme implementation is done in an integrated manner;
manage and be accountable for the budget according to the Japanese Government proposal in accordance
with the IFRC Health Project Coordinator
plan, report, monitor and evaluate all the activities of the Japanese Government proposal in coordination
with the IFRC Health Project Coordinator.
Coordinating activities, resources, equipment and information
Liaising with Project Manager to identify and define project requirements, scope and objectives
Making certain that help’ needs are met as the project evolves
Help prepare project proposals, timeframes, schedule and budget
Monitor and track project’s progress and handle any issues that arise
Act as the point of contact and communicate project status adequately to all participants
Use project management tools to monitor working hours, budget, plans and money spend
Issue all appropriate legal paperwork
Report and escalate to management as needed
Create and maintain comprehensive project documentation, plans and reports
Accomplishes work requirements by orienting, training, assigning, scheduling, and coaching employees.
Meets work standards by following production, productivity, quality, and customer-service standards;
resolving operational problems; identifying work process improvements.
Meets cost standards by monitoring expenses; implementing cost-saving actions.
Updates job knowledge by participating in educational opportunities; reading professional publications.
Enhances department and organization reputation by accepting ownership for accomplishing new and
different requests; exploring opportunities to add value to job accomplishments.
Home visits and evaluation .
Distribution of financial aid and in-kind .
Computer skills word, excel access and writing in both Arabic and English.
Tracing and restoring family links with ICRC .
Work with the International Committee of the Red Cross office in the camp Zaatari make phone calls .
Volunteer in distributions Jordanian Red Crescent and the UAE red crescent .
Work auditor statements in distributions Jordanian Red Crescent and the UAE red crescent .
responsible for assistants and volunteers in programs
End the work in the time required
Budget work, development and planning at work
Writing reports, visits and working with partners
helping teams to do there jobs, meetings with partners
Review contracts for assistants and volunteers
Follow up the implementation of projects plan
Monitor the implementation of administrative and financial procedures for the project.
Review documentation outputs the project plan.
Organize periodic meetings with the beneficiaries and the companies implemented.
Follow-up training performance of the beneficiaries and the staff projects
Coordination with the rest of the project activities for the purposes of integration.
Attend periodic meetings organized by the Project Manager of the Working Group.
Business coordinate constantly with beneficiaries
Attend meetings organized by the program and attended by all directors
Presentations and preparing reports on the plan and the achievements of the project offers.
Preparation work sessions for all activities under his administration and documented.
Preparation of an action plan to implement the activities responsible for it.
Prepare periodic accomplish all assigned activities and submit reports to the director of the project.
Preparation of the technical, administrative and financial requirements of the activities under the management and delivery of the project manager.
Public relation
