Senior Document Controller
Saudi Arabian Construction Company
مجموع سنوات الخبرة :18 years, 9 أشهر
To Implement SAP DMS - DIR, HIERARCHY, PRODUCT STRUCTURE, DOCUMENT
STRUCTURE & REPORTS for all Client / Contractors Correspondences, Drawings, Invoices &
Submittals.
• Receiving Documents from Client / Sub-contractors / Supplier, Distribution, Filing and Tracing
the documents.
• Logging of all Correspondence, Drawings, Submittals, Field Change Request, Request for
Information & Request for Substitution.
• Standardize the drawing numbering system and co-ordinate the same with Engineering
Department and Sub-contractors.
• Control & maintain the documents as per Standard Operating Procedure.
• Preparing distribution matrix for allocating controlled copies of documents as necessary to
company staff.
• Drafting and Transmission of Letters, Memos & Submittals.
• Send / Receive e-mail & fax from Client / Sub-contractors.
• Preparing Project Quality Report & Project Monthly Report (related to Drawings, Submittals &
NCR).
• Preparing & Maintaining all Quality records, submissions of (MAR, ITP, PQP, MS, RFI, Shop
Drawings, Design Drawings & Design Calculations) in accordance with documents and quality
records control procedures.
• Ensuring Indexing, Access, Filing, Storage, Safety, and Maintenance of all Project files.
Professional Experience
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• Ensuring that all Documents and Drawings issued/received are Stamped, identified, date
received/issued logged in the proper register.
• Preparing Archiving List, Arranging the Documents and forwarding to Archive Center.
Job Responsibilities
- Receives, tracks and monitors documents using standard document management program as ACONEX, SAP-DMS & MS OFFICE to register documents, maintain databases and produces logs, transmittals and other reports as required.
- Develop and implement processes related to document control and management.
- Perform quality checking of all received and transmitted documentation and verify transmittals for every document posting. Perform regular document control system audits.
- Update and maintain hard copies, retrieval activities, maintain databases of project information for use by the project team and client.
- Coordinate with Client / EPC contractors on general issues related to document control and interface with counterparts and third party regarding documentation requirements.
- Maintain drawings, document files and other transmittals from the Clients and other contractor / suppliers / vendors etc. in a systematic way to facilitate an easy reference at all time.
- Provide support in locating reference files in the database and scanning activities.
- Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
- Quality check of documents as per administrative requirements. Notify the supplier/customer/client of any acceptance or comments to the documents.
• Receiving Documents from Client / Sub-contractors / Supplier, Logging, Distribution, Filing and Tracing the documents.
• Using ACONEX for uploading and downloading of documents to Client / Consultant & Contractors (Letters, Submittals, Drawings etc).
• To Implement SAP DMS - DIR, HIERARCHY, PRODUCT STRUCTURE, DOCUMENT STRUCTURE & REPORTS for all Client Correspondences, Drawings & Submittals.
• Standardize the drawing numbering system and co-ordinate the same with Engineering Department and Sub-contractors.
• Control & maintain the documents as per Standard Operating Procedure.
• Drafting and Transmission of Letters, Memos & Submittals.
• Send / Receive e-mail from Client / Sub-contractors.
• Preparing Project Quality Report & Project Monthly Report (related to Drawings, Submittals & NCR).
• Preparing & Maintaining all Quality records, submissions of (MAR, ITP, PQP, MS, RFI, Shop Drawings, Design Drawings & Design Calculations) in accordance with documents and quality records control procedures.
• To co-ordinate with Engineering Team, Construction Team, Sub-contractor’s & Suppliers.
• To follow up delivery and supply of materials with the suppliers/sub-contractors.
• Arrange construction drawings for the sub-contractors and engineers.
• Follow-up site progress and make report accordingly to inform management.
• Follow-up sub-contractor’s drawings, calculation and submittals and the same approval from Client/Consultant.
Responsibilities - To prepare the shipping documents eg. Invoice, Proforma Invoice, Custom Invoice, Packing List.
To prepare letter to the buyers and suppliers and reply their letters respectively.
To update about the received client mails/correspondence to the relevant managers.
To keep/file records of incoming and outgoing correspondence and loging in the Register.
To mail and follow up the faxes.
MBA from Sikkim Manipal University from India.
C++, JAVA, ORACLE