Administrator/Ticketing and hotel booking coordinator
Al Gihaz Holding Co.
Total years of experience :4 years, 10 Months
• Contact with hotels all over kingdom to get best rate to provide desired hotels to the candidates and trainees engineers.
• Sign corporate agreement and credit facility applications to be able to pay invoices after guests check out.
• Coordinate al business trips inside and outside kingdom with travel agency.
• Responsible for collect all documents that support tickets invoices.
• Check all main emails received on the main email of the company and forward to related sector.
• Combine and rearrange data from source documents where required, Data input and manipulation in Excel spreadsheets and Access databases.
• Maintain logbooks & records of activities and tasks. scan documents into document management systems
• Filing and updating all important documents with organized.
• Preparing travel order for daily ticket issued that they need to submit to the accounts for arranging payment to travel agency.
• Perform other office duties as assigned.
• Receive all the faxes of the company and send each one to person concern.
• Issue invitation letters from ministry of foreign affairs.
• Responsible for all press material input and output.
• Dealing with all presses to get the best rate.
• Translate circulation and condolences and congratulations.
• Payment bills of tickets and hotel and finalize all internal procedures
• Receiving the documents of the cargo from bank and arrange formal application.
• Submit documents full and stamped attached with delegation from Importer Company in behalf of my company to logistic office in customs to start procession of clearance.
• Dealing with all employees in concerning department to get permission of detection and inspection.
• Go to the yard where cargo settled and finish detection and inspection both separately.
• Start to finalize procedures of customs release of cargo.
• Pay the customs fees by check or cash.
• After receiving release form contact with transportation in charge to deliver cargo to the owner stores.
• Visiting maritime agencies to extract deliver note of cargo and pay charge.
• This circular takes about from 3 to 6 days.
• Updating and making report for daily sales and expenses
Extensive study about tourism field and hotel management and tourists and all fields related to service industries.