Document Controller
Saudi Landscape
Total des années d'expérience :4 years, 4 Mois
Create document filing and organising systems that
are both effective and efficient.
•Develop and implement processes related to
document control and management.
•Conform to company specifications and
documentation procedures.
•Maintain updated records of all approved documents
and drawings and their distribution.
•Maintain the files and control logs as required by the
project. Handling intake, scanning, verification, and
storing documents.
•Check and edit documents and prepare for
distribution.
•Log document requests and retrieve documents as
needed.
•Retrieving files for other employees and stakeholders
when needed.
•Distribute documents to relevant recipients.
•Train employees in the document processes to ensure
correct handling of documents.
•Print and distribute documents as needed.
•Scan and upload documents according to company
procedure.
•Create templates for use by other personnel.
•Assure that all completed documents have been
signed-off by the appropriate personnel.
•Able to work well with others.
•Producing document progress reports for senior
managers.
•Generate the various document control reports as
required.
All the Aconex Administration and Organization
tasks. Established workflow templates. According to
the project requirements, design various attributes in
Aconex. Adding new users, providing training, and
assigning access securities to the users. Uploading
the project documents by using multiple-file upload
and bulk upload.
•Created various document registers in Excel. Track
and alert the overdue documents with the concerned
Heads / Departments.
•Assisted the project teams during internal and
external audits of the project.
•Ensure all documentation provided is as per Client
quality formatting requirements.
•Formatting may include correcting templates, fonts,
style, pagination, and numbering, as well as other
activities that may be required to achieve a client's
documentation requirements.
•Work in strict cooperation with the Quality and Audit
Manager, Quality Auditor, and wider HSQE and
Program teams to ensure project progress status
integration.
•Provide the ability to control the documentation flow,
filing/archiving, and document handover activities for
the Project sites, both for the Head Office and project
sites throughout all phases (Engineering,
Procurement, Construction Commissioning, etc.) of
the project.
•Provide a review of all the final documentation being
generated, in both hard copy and electronic versions,
by project sub-contractors and suppliers to ensure
that all contractual requirements will be met.
•Day to Day liaison with Engineering and Project
Document controllers to ensure efficient and effective
control of all project documentation from any source
either generated internally or externally.
•Control ACONEX (Electronic Documentation) to
ensure the status of all Technical Documents until
getting the approval and control, filing/archiving
Correspondences, Drawings, and Technical
Documents, Invoice, and Performa Invoice, Technical
and Commercial Proposals, Pre-Qualification, and
other company official non-technical documents.
Archiving Project Documentation and Ensuring that
Clients can easily retrieve them.
•Establish a quality document system with
International Standards and Project requirement
requirements.
•Establish and maintain the Central Filing System and
storage of record copies of all engineering drawings
and other documents in hard copies and electronic
files and monitor the revisions and approval status.
•Organizing, and managing outgoing and incoming
documents. Recording in corresponding Registers
and filing.
•Preparing transmittals and issuing them to our
Concern Engineers.
•Preparing External and Internal Transmittal Sheets.
•Maintaining Master copies of all Documents,
Drawings, Project Procedures Documents/ Drawings,
Manuals, Catalogues, Vendor Documents / Drawings,
etc. safely