Mohammed Abdulmalek Alakwaa

Oversee comprehensive office management operations, ensuring smooth daily workflows, effective communication channels, and a well-organized administrative environment
Manage the full procurement cycle including needs assessment, supplier sourcing, purchase order issuance, delivery follow-up, and invoice verification
Control and monitor inventory levels across multiple stock categories, conducting regular physical counts and reconciling records to maintain accuracy
Supervise food supply and nutritional provisions, coordinating with vendors to ensure timely delivery and adequate stock for operational requirements
Manage fuel supply operations including tracking consumption, coordinating distribution, maintaining fuel logs, and ensuring uninterrupted operational support
Oversee warehouse operations including receiving, storing, and dispatching goods in accordance with standard procedures and safety guidelines
Maintain a structured and up-to-date archiving system for all procurement, logistics, and administrative documents ensuring full audit-readiness
Monitor and follow up on field operations, coordinating between field teams and headquarters to ensure tasks are executed on schedule
Prepare detailed operational reports, procurement summaries, inventory status updates, and field activity reports for senior management
Utilize laptop-based tools and digital systems for data entry, report generation, correspondence drafting, and document management

Managing procurement operations and purchase requests
Coordinating supply logistics, fuel distribution, and inventory records
Supervising warehouse-related documentation and stock tracking
Preparing official correspondence, reports, and printed documentation
Organizing filing systems and maintaining operational archives
Supporting daily office and logistics coordination
activities

Performed accurate and efficient data entry for employee records, academic files, and operational databases, maintaining high standards of data integrity
Managed and maintained a comprehensive archiving system for staff files, official documents, and administrative records, ensuring easy retrieval and full compliance
Processed and managed employee attendance through biometric fingerprint systems, monitoring punctuality and generating attendance reports
Prepared and submitted detailed reports, briefings, and executive summaries directly to the Director General on a regular basis
Handled all typing, printing, and document formatting tasks including official letters, memos, and internal communications
Produced professional visual materials and designed printed documents, notices, and internal publications using graphic design tools
Managed front desk reception duties, welcoming visitors, directing inquiries, and maintaining a professional office environment
Drafted and distributed organizational circulars and official announcements to all relevant departments and staff members
Organized and coordinated administrative meetings including scheduling, preparing agendas, and ensuring all logistical arrangements were in place
Recorded meeting minutes, tracked action items, and followed up on outcomes to ensure timely implementation of decisions
Prepared structured schedules, timetables, and coordination plans to support daily administrative operations
Received and processed employment applications, maintained applicant records, and coordinated with HR for candidate follow-up
Served as the primary point of contact for clients and external parties, handling inquiries professionally and ensuring prompt and accurate responses

Managing administrative correspondence and documentation
Organizing office records and schedules
Supporting school administration operations
Preparing reports and maintaining internal files

Entered and maintained comprehensive student records including personal information, academic data, and enrollment details with high accuracy and consistency
Recorded, updated, and managed student grades across all academic levels, ensuring data integrity and timely availability for academic staff
Prepared and formatted examination papers, answer sheets, and related academic documents in accordance with institutional standards
Entered and managed employee information including personal files, contracts, attendance records, and HR-related data within the organizations systems
Compiled and submitted structured weekly, monthly, and annual reports covering academic performance, staff activity, and operational metrics for management review
Managed appointment scheduling and maintained organized timetables for staff and administrative activities, ensuring efficient use of time and resources
Performed daily system updates to ensure all records, databases, and digital files reflected the most current and accurate information
Conducted regular data editing, correction, and uploading operations within the database, maintaining consistency and eliminating discrepancies
Archived physical and digital personal files, official documents, and administrative records in a systematic and easily retrievable manner
Contributed to workflow improvements by identifying operational inefficiencies and proposing creative solutions to enhance productivity and administrative performance

Entering student data and academic records
Recording grades and monthly performance reports
Preparing monthly and annual summaries
Maintaining database accuracy and confidentiality

▸ Managed end-to-end procurement operations including identifying sourcing needs, issuing purchase
orders, and coordinating timely delivery of goods
▸ Conducted comprehensive market research and supplier analysis to evaluate pricing, quality, and reliability
across multiple product categories
▸ Led negotiations with local and regional suppliers to secure competitive pricing, favorable payment terms,
and reliable supply agreements
▸ Developed and maintained a structured supplier database, tracking performance metrics and ensuring
contract compliance
▸ Monitored inventory levels and coordinated with warehouse and operations teams to prevent stock
shortages or overstocking
▸ Prepared detailed procurement reports, cost comparison analyses, and purchasing summaries for senior
management review
▸ Evaluated and approved purchase requisitions, ensuring alignment with budget constraints and
organizational needs
▸ Built strong supplier relationships that resulted in consistent cost savings and improved delivery timelines

عملت في مجال المبيعات والتجارة الحرة من خلال إدارة نشاط خاص قائم على دراسة احتياجات السوق والمستهلكين، حيث كنت أقوم بتحليل احتياجات المنازل والعملاء وتحديد المنتجات والأدوات المطلوبة ذات الطلب المرتفع، ثم توفيرها وتسويقها وبيعها عبر قنوات متعددة.
امتلكت خبرة عملية في دراسة السوق، وتحليل سلوك العملاء، وتحديد الفرص البيعية المناسبة، بالإضافة إلى تطوير استراتيجيات تسويق فعّالة للوصول إلى الفئات المستهدفة. اعتمدت على التسويق الإلكتروني والترويج عبر منصات التواصل الاجتماعي مثل فيسبوك، ومجموعات تيليجرام، وواتساب، إلى جانب التعاون مع مسوقين مستقلين لتوسيع نطاق المبيعات وزيادة الوصول للعملاء.
المهارات والخبرات المكتسبة:
دراسة وتحليل احتياجات السوق والعملاء.
مهارات البيع والتفاوض والإقناع.
التسويق الإلكتروني عبر وسائل التواصل الاجتماعي.
إدارة علاقات العملاء وخدمة العملاء.
تحديد المنتجات المناسبة وتحليل الطلب.
إدارة عمليات البيع والمتابعة وتحقيق الأهداف البيعية.
بناء شبكات تسويق وتعاون مع مسوقين مستقلين.