محمد إبراهيم الشراباتي الشراباتي

- Compose, type, format, proofread, edit and organize documents, reports, specifications and correspondence.
- Applying and Obtaining Projects Permitting with coordinating with VIP & Government People.
- Create and maintain paper and electronic files.
- Assist with developing project guides, and provide information and support for project reviews.
- Apply company quality assurance guidelines and procedures for project document management.
- Being actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process.
- Supporting the development and implementation of HR initiatives and systems.
- Maintain employee records (attendance, EEO data etc.) according to policy and legal requirements.
- Assist in performance management processes.
- Coordinate logistics activities related to procurement.
- Ensure accountable, timely and cost-effective release and delivery of Materials to all projects.
- Prepare, organize and assist with contracts and sub-contracts.
- Monitoring and resolving all labor camps issues
- Work closely with multiple Project Managers and project teams.
- Prepare project invoices as needed.
- Prepare and follow up Material Request, LPO, DN and payments request.

Maintaining a tracking facility to enable documents to be updated easily.
Scanning in all relevant new documents.
Checking dispatch documents are accurate.
Presentation and filing of documents and drawings.
Responsible for maintaining hard copy information.
Issuing and distributing controlled copies of information.
Managing and maintaining ACONEX Document Control / Project Management System.
Provide advice on procedures of issue and methods in accessing the system.
Ensuring all documents are as up to date as possible within electronic filing.

Oil and Gas Projects:
1- From 26/08/2012 up to 30/9/2012 Working in ZADCO (Zakum Development Company) Main Office / Abu Dhabi - as Office Administrator.

2- From 30/09/2012 up to 01/03/2013 Working in ADNOC (Abu Dhabi National Oil Company) Main Office / Abu Dhabi - as Office Administrator.

managing filing systems;
developing and implementing new administrative systems, such as record management;
organizing the office layout and maintaining supplies of stationery and equipment;
maintaining the condition of the office and arranging for necessary repairs;
organizing and chairing meetings with our staff - in lower paid roles this may include typing the agenda and taking minutes;
overseeing the recruitment of new staff, sometimes including training and induction;
delegating work to staff and managing their workload and output;
writing reports for senior management and delivering presentations;

Made a Procedure of Document Management (Control of Documents- Document.
Control Requirements-forms-Numbering and References System).
Produce Management Report.
Co-ordination with Client and Our Factories about Receiving Document.
Organizing and conducting Archiving.
Deliverable Tracking Transmittal Processing.
Control of all Incoming and Outgoing Documents.

ACONEX (Document / Project Management System):

(Middle East ACONEX Server) and (Al-DAR ACONEX Server) Company Organization Admin (Head Office/All Projects):-
ACONEX Projects \[Dubai Pearl, Abu Dhabi Financial Centre, SAADIYAT Al MANARA, PALAZZO VERSACE & D1 TOWER, ZAYED University Project and YAS Island (YAS-E17 IKEA) (Management Zone) (AL-FALAH Community Project 2040 Villas and Boundary Walls)\].

Invite the users to the Projects (Managers and Employee).
Making New ACONEX Users.
Register all the Documents .
Fully Tracked Correspondence Management.
Process and Document Approval workflows.

Extra Work:-
(Head Office/All Projects):-

Cost Control Monthly Sheet, Budgeting Hours, Management Charts and (Projects Cards).

Discusses client credit card needs and suggests how to meet those needs;
Describes the terms of use for the cards and the prices;
Assists clients in resolving complaints about the credit cards or issues that may arise during card use;

Check application log for warning and error messages for service start-up.
Errors, application or database errors and unauthorized application Installs.
Check system log for warning and error messages for hardware and network failures.
Check web/database/application logs for warning and error messages.
Install and check the last updating for the programs.