Office Coordinator
Relief International Organization
مجموع سنوات الخبرة :15 years, 1 أشهر
Duties:
• Overseeing program management, finance management, supply chains and operations, project implementation, budget tracking, staff participation, and decision-making.
• Carrying out close coordination and representing Relief International in Governorate level meetings, clusters meetings, UN agencies workshops, liaising with local authorities and INGOs partners, and participating in meetings initiated by various stakeholders.
• Identify and address challenges faced by local authorities in supporting RI team in implementation, economic resilience and growth.
• Demonstrating planning and organizational skills, ability to handle planning and budgeting of multiple concurrent activities.
• Contribute both technically and operationally in the implementation of RI projects activities in Marib.
• Support to ensure effectibe gender mainstreaming throughout the projects implementation reports, researches, analyses.
• Coaching staff on management, communication, security and saftety, emergency response, and crisis management, and coordination between the organization and security stakeholders.
• Managing field office, guesthouses, vehicles, and assets by policies and guidelines.
• Carrying out regular spot checks and field visits to projects and Health faciltites in targeted districts and support team for quality assurance to improve providing services.
• Record issues, risks and lessons learnt before, during and after project completion.
• Assisting in designing and managing programs, supporting assessments, and fostering synergies among projects.
• Managing, mentoring, and motivating field staff, ensuring appropriate staffing and effective performance, promoting security awareness and providing coaching.
• Providing leadership and technical support, evaluating direct reports regularly.
• Coordinating with Area Managers, Humanitarian Access and Risk Managers, and HAR Coordinators for safety and security management.
• Implementing Safety and Security Standard Operating Procedures (SOPs) and providing comprehensive training on security, social, and cultural norms.
Duties:
• Manage the team across Yemen mission bases and external communication.
• Design and implement robust M&E frameworks, systems, and tools for program effectiveness and impact measurement.
• Operate effectively across organizational boundaries, fostering teamwork and respect for diversity in a multi-cultural, multi-ethnic, and mixed-gender environment.
• Develop and implement a comprehensive accountability framework, including standard operating procedures and tools, leading to increased transparency, trust, and accountability within the organization.
• Lead data collection, analysis, reporting and timely decision-making.
• Conduct field visits and assessments to monitor program activities and recommend improvements.
• Ensure the effective functioning of the accountability that beneficiary complaints/feedback are adequately captured, confidential, analyzed, addressed, reported, and responded to promptly and utilized by the program and coordination teams across bases.
• Promote a culture of accountability through staff training and awareness initiatives.
• Plan and conduct evaluations to assess program effectiveness, relevance, and sustainability.
• Facilitate knowledge-sharing and learning events to disseminate evaluation results for program improvement and learning..
• Provide technical guidance and support to program teams in M&E and accountability practices.
• Conduct capacity-building sessions to enhance staff understanding of MEAL concepts and methodologies.
• Collaborate with partners for information sharing and coordination in M&E and accountability. Achievements:
¡ Improve accountability Awareness
¡ Adapted SOPs and presentations
¡ Coaching all staff
¡ support to maintaine effective partnerships and harmonious working relations, showing sensitivity and respect for diversity
Duties:
• Successfully established and managed a new base in Marib, ensuring smooth operations and effective coordination among all departments.
• Led a team in implementing projects in the Marib base, achieving objectives within tight timelines and budget constraints.
• Developed strong partnerships and maintained positive relationships with local authorities, stakeholders, and partners, enhancing collaboration and program effectiveness.
• Implemented robust monitoring and evaluation mechanisms, resulting in improved data quality, accurate reporting, and evidence-based decision-making.
• Demonstrated exceptional leadership skills by providing managerial and technical support to program, logistics, procurement, HR, and Monitoring and Evaluation units.
• Assist in comprehensive security risk management and planning, fostering strong security networking and partnership-building initiatives.
• Ensured objective, accurate, and confidential management of information, upholding principles of integrity and professionalism.
Duties:
• Led a team of security personnel to ensure the protection of company assets and personnel.
• Developed and implemented security protocols and procedures to mitigate risks and maintain a safe working environment.
• Carried out regular security patrols and inspections to identify and address potential security breaches.
• Conducted security briefings for employees and visitors to raise awareness of security measures and protocols.
• Adapted to and worked effectively in hazardous and remote conditions, demonstrating flexibility and the ability to operate independently.
• Conducted investigations, prepared reports, and took prompt action in cases of unprofessional or unethical behavior, displaying integrity and commitment to organizational values.
• Ensured compliance with local security regulations and standards, showcasing professionalism and a commitment to the company's principles.
• Liaise with external stakeholders such as the police, fire department, and medical services.
• Played a vital role in, staff ovement, crisis response, evacuation and emergency management, ensuring the safety and well-being of staff during challenging situations
- Managing the contract of Kharir`s guards (recruiting, training and administrating) in liaison
with Total’s security office in Sana’a and site.
Assist the Administrative Manager in following up on new hire documents Yemen national
and international employees and facilitate a smooth administrative process for employees
through all phases of their employment.
Ensure adherence with company policies, tools, handbooks and guidelines.
Managing the training and admin of the guards of the company in Sana’a(Business center,
training center and guest houses)
Implement tasks as the Point of Contact for employees’ health insurance subscriptions and
any other related issues under the direct supervision of the Administrative Manager.
Coordinate staff recruitment and selection process in order to ensure a timely organized and
comprehensive procedure is used to hire staff such as Schedule and organize interviews,
Participate in applicant interviews, checking the references.
Monitor the local security situation and reports significant events/incidents in a timely
manner to the appropriate management/staff using prescribed reporting forms and
modalities. Ensure the reports are sent timely to help for taking proper action. Liaise with
other local security authorities at appropriate level.
Reporting
Respond to the Other Accidents and Unexpected Circumstances
Organizing and following the security of the persons and real estate in Sana’a.
Managing the security in guesthouses, business center and training center.
Participating in creation of security plans and exercises, audits and, evacuation
Preparing Package of guards` uniforms
Other duties as assigned
During this period I am tackling all the following duties and responsibilities.
Establishing and maintaining safe security conditions in worksites.
Reporting on any unusual situation, event and incident to Security Manager.
Managing the corporate security staff and the guard force.
Maintain permanent report and coordination with security manager, construction
managements and YLNG security.
Documentation.
Writing reports and preparing personnel on board (POB).
Send and receive emails.
Preparing shifts of teams.
Preparing daily report of guards’ performance and making timesheets accordingly.
Administrative duties.
Coordination.
Contact with local authorities.
Translating letters and reports.
Following up daily movements of departments’ vehicles and trying to cope with emergency
and sensitive matters.
I have MBA with Excellent Grade. My thesis is ( The effective resources integration and its impact on performance efficiency of Oil and Gas industry in Yemen)
Various training courses , Yemen LNG from 2010 up to 2014
I have got good grade in Bachelor studies
MSF office with grade excellent