Contracts Manager
Bechtel Saudi Arabia Co
مجموع سنوات الخبرة :21 years, 0 أشهر
Key Accountabilities & Responsibilities:
General role outlook:
• Manage, perform and supervise contracting activities initiation to closeout (multi USD billions contracts)
• Coordination with Project Management, other Departments and Client.
• Self-perform activities as required to support the project and achieve milestones.
• Team management, guidance, and development to effectively resolve change events, claims, and disputes fairly, coordinating with Legal if required.
• Manage significant commercial matters to resolution, defining strategy and actions.
• Team player, provide and receive guidance and feedback.
Pre-Award
Develops and issues contracts and service agreements by performing:
• In accordance with project procedures, handles tender process from beginning to end; forming and issuing tender packages, tracking and closing queries, receiving and evaluating proposals, and providing recommendations for award
• Prepares and organizes meetings/workshops, such as bid clarification and pre-award meetings, for the purpose of ensuring complete understanding and agreement between Bechtel, the client, and contractor on all contractual matters.
• Maintains registers, dashboards, and other relevant program reporting tools and presents the same.
• Accountable for the quality, accuracy and completeness of documents produced and review and editing of the same from team members.
• Prepares contract documents for execution with Customer’s Legal Advisors.
• Prepares and maintains control and status reporting documents.
• Performs other pre-award duties as required.
Post-Award
Responsible for:
• Implementation of Contract & Commercial Management procedures and processes for the administration of the Contract.
• Review of Contract general terms and conditions to identify and monitor areas of risk, ambiguities, conflicts or deviations from the scope of work and the actions required.
• Development and management of appropriate mechanisms to monitor compliance with contract terms and conditions.
• Maintains registers, dashboards, and other relevant program reporting tools and presents the same.
• Accountable for the quality, accuracy and completeness of documents produced and review and editing of the same from team members.
• Identification and resolution of Contract claims as they develop, including engagement of corporate legal department where necessary.
• Obtaining all contract deliverables for timely work handover and close-out of contracts.
• Performs other post-award duties as required.
Key Accountabilities & Responsibilities:
• Delivers work in accordance with appropriate and current company execution procedures and Project Specific Procedures.
• Ensure all subcontracts activities are carried out in accordance with the project execution plan/schedule and/or contracting strategy, within approved budgets and in line with project processes and procedures.
• Mange project prequalification activities, managing the input from other disciplines as appropriate and endorse qualification report and list of tenderers form for approval.
• Agree terms and conditions of contract with the appropriate competent authority (e.g Legal, Commercial…)
• Ensure contract enquiry documentation is prepared in line with project and corporate guidelines.
• Oversee the evaluation of tenders.
• Review where required, prepare contract documents and arrange execution of same in line with DOA.
• Oversee the monitoring of contracts administration activities and ensure the satisfactory operation of procedures.
• Review, negotiate and endorse any changes to the value of the work in each allocated construction contract arising from drawing revisions, Field Instruction’s, Field Variation Order’s, back charges or other causes.
• Be point of escalation for any matters relating to subcontractors claims.
• Support the subcontracts team in its use of all resources and remedies under the subcontract in order to ensure that subcontractors meet their contractual obligations.
• Ensure with other appropriate site disciplines, that the performance of multiple contractors is secured.
• Ensure all commercial and contractual activities, concerning construction and services contracts are managed in line with procedures.
• Always promote safe working practices and demonstrate safety leadership
• Provides leadership and management to the subcontracts teams and is an active participant in supply chain and project management activities.
• Assist in identifying and applying performance management and development plans for direct reports
• Ensured all internal and external in year savings are recorded and reported.
Khobar, Eastern Province, Saudi Arabia.
Procurement (Direct and MRO):
Activities and responsibilities:
• Managing overall direction, coordination and evaluation of procurement for the organization:
• Communicating internally to determine product and service needs.
• Relationships (internally/externally) development to improve business and operations.
• Performing all procurement activities including pre-qualification, negotiating supplier agreements, preparation of contracts and tender management:
• SOW expediting and Bidders List/Bid Slates development and approval.
• RFP/RFQ’s development, approval and issuance. as
• Commercial Evaluation and coordinate technical evaluation approval.
• Award recommendations for subcontracts, service agreements and PO’s.
• Develop, draft and finalize various types of procurement and contracts/subcontracts (Lum Sum, Unit Rate, Reimbursable).
• Milestones & progress certification.
• Invoices and payment: review, recommend payment and obtain approvals.
• Managing and implementing procurement issues: CO’s/VO’s, amendments, back charging, liquidated damages, claims, disputes.
• Subcontractors/Suppliers Performance evaluations.
• Close out of subcontracts and PO’s.
• Developing and maintaining local & regional supplier’s database.
• Vendors/Suppliers Management: development, selection, assessment, relationships.
• Delegating and assigning tasks and supervising the work of Purchasing, Warehousing and logistics Agents.
• Identifying areas for improvement to continually meet expected level of performance and targeted results.
• Creating policies and procedures for risk management and mitigation.
Contracting and Subcontracting (Direct and MRO):
Craft, evaluate, negotiate and execute a wide variety of different contracts (Lum Sum, Unit Rate, Reimbursable). covering a range of transactions:
• Pre award:
• Participate in subcontracting plan.
• Developing and approving bid slates/ list of bidders.
• Evaluate, qualify bidders
• Develop, draft flow-down provisions from prime contract to subcontractors.
• Develop, draft and issue RFP/RFQ
• Negotiate and conduct commercial evaluations and coordinate/expedite technical evaluations.
• Recommend award and secure required approvals and award contract/subcontract.
• Post award & closeout:
• Kick off meetings, setting ups communications, plan startup and execution.
• Monitor / arrange mobilization.
• Monitor progress and milestone for compliance.
• Handle and negotiate disputes, CO, VO, claims, back charging, detections and liquidated damages.
• Progress and milestone certifications.
• Review invoicing and on time payments.
• Work completion certification Issuance (partial/final)
• Close-out, extension or renewal according to what’s best for the company and final performance evaluation.
• Create and maintain relationships with contractors/subcontractors and serve as the singular point of contact for matters and issues concerning contracts.
• Maintain records for correspondence and documentation in relation to established contracts and those in progress.
Logistics:
Developing and supervise company logistic unit: procedures development, staffing, agreements for local and international freight forwarder & transporter.
Warehousing:
Developing and supervise company warehousing unit - including: procedures development, staffing, physical warehouse development, organizing warehouse in-house storing.
SPARK Buildings Project, King Salman Energy Park at Abqaiq.
Project Control Supervisor:
• Work closely with projects and department managers to ensure that all budgeting, scheduling, progress and coordination are effectively and efficiently streamlined toward.
• Work closely with vendors, subcontractors, consultants and other professionals to meet contracted project’s requirements and goals.
• Monitor progress and activities of project to ensure they are within set deadlines.
• Oversee Project Budgeting and Scheduling
• Generate Project Reports (spend, commitment, forecast, subcontracts onboarding & progress, and other Adhoc reports requested by management)
• Recommend and manage changes in project processes and operations for improvements.
• Select, train and oversee new project team members.
• Forecast project progress, spends and goals completion.
• Supervise subcontracting units (two individuals: Project Planner + SC Administrator).
Prime contract change orders administration:
• Draft “Change Order Notifications”.
• Compile and present full CO’s packages to client.
• Negotiate and finalize CO’s with client.
• Compile invoice package for approved CO’s.
• Communicate CO’s internally and to subcontractors.
Subcontracts Administration:
(Develop, process and administer various types of subcontracts from solicitation of interest to close out and supplier evaluation)
• SOW internal expediting.
• Bidders List/Bid Slates development.
• RFP/RFQ’s development and issuance.
• Commercial Evaluation and coordinate technical evaluation.
• Recommendation of award: subcontracts, PO’s, or LOI’s for expedited startups.
• Periodic progress monitoring (daily, weekly, and monthly).
• Milestones certification.
• Subcontracts cost control: avoiding cost overrun/time overrun by enforcing agreed terms, rates and schedule.
• Invoices and payment review, and obtain approvals
• Managing and implementing Subcontracting variations and issues: CO/VO’s, amendments, back charging, liquidated damages, claims, disputes.
• Close out of subcontracts and PO’s.
• Subcontractors/Suppliers Performance evaluations.
• Subcontracts communications (meetings, CO/VO/Amendments, claims, invoicing
Supervise SCM unit Saudi branch:
• Managing multiple projects requirements - mainly for indirect/ MRO materials and services, and support to direct material when needed.
• Distributing and monitoring requirements to other buyers.
• Procuring for other company’s branches: UAE Office + India Office.
Managing, developing and administering various indirect procurement and contracts/subcontracts, service/purchasing agreements from development to close out:
• SOW expediting and Bidders List/Bid Slates development
• RFP/RFQ’s development and issuance
• Commercial Evaluation and coordinate technical evaluation
• Award recommendations for subcontracts, service agreements and PO’s.
• Milestones certification.
• Invoices and payment: review, recommend payment and obtain approvals
• Managing and implementing Subcontracting issues: CO’s/VO’s, amendments, back charging, liquidated damages, claims, disputes.
• Close out of subcontracts and PO’s.
• Subcontractors/Suppliers Performance evaluations.
• Developing and maintaining company local & regional supplier’s database.
• Vendors/Suppliers Management: development, selection, assessment, relationships.
• Train and guide new staff in SCM Department.
Ras Tanura, Saudi Arabia
Hired thru Al Hoty Company.
Assigned to Aramco’s Ras Tanura Refinery and Juayimah Gas Plant's Projects (multi-project from small to medium size)
• Manage, identify and obtain project materials, from ARAMCO's stores and/or outside sources.
• Liaising with other Aramco's organizations for required approvals on projects' materials: CSD, PID, VID, Purchasing, Contracting & Fire Protection.
• Ensuring conformance to all contract materials provisions, on-time delivery of material, equipment, and non- material requirements data, and contracting timely accurate reports are submitted to client.
• Assist projects' contractors purchasing staff in sourcing, expediting, and negotiation with vendors concerning procurement and services related matters.
• Reviewing project materials requirements for developing sourcing plans ( thru maximizing use of available excess/surplus material and/or developing new purchasing requisitions.
• Planning & Developing Direct Charge purchase requisitions and Short Form Contracts.
• Preparing and validating forecasts for material and highlighting special transportation requirements for oversize or heavy-lift handling.
• Planning and implementing all required project materials close-out activities.
• Good knowledge in SAP transactions related to assigned role.
• Train new and junior material personnel.
Service Agreements/Sub-Contracts Coordinator:
• New agreements:
- Sourcing new suppliers and service providers (for offshore/onshore/head office)
- Coordinate and expedite compiling scope of works, negotiating prices & discounts, and supporting/educating internal end users in executing new signed agreements.
• Active agreements:
- Coordinating services of active agreements (specialized manpower, equipment, Training, Third Party Inspection, accommodation, transportation, Rent a Car & Transportation….).
- Reviewing and facilitating service providers' outstanding payments.
- Monitoring active agreements for renewal or cancelation.
- Service Providers’ evaluation.
o In kingdom support for Middle East regional Subcontracts Department .
Buyer:
• Buyer for maintenance, repair & Operation Materials (MRO) (for all requirements of offshore & onshore projects, head office, Fabrication Yard).
• Review internal requisitions, send RFQ, expedite offers, negotiate and conduct commercial evaluation, coordinate technical evaluation, secure all approval and place PO, manage PO up to closeout.
• Maintaining & developing active vendors.
• Sourcing & registering new vendors.
• Opening credit accounts for company with local vendors.
• Reviewing and facilitating vendors & suppliers’ invoices and expedite payments.
• Expediting and following deliveries.
• Vendors’ performance evaluation.
Various Locations, Saudi Arabia,
Hired thru Al-Hugayet Contracting Est.
Projects: Corporate Data Center Project. Location: Dhahran.
Tasks & Responsibilities:
- Contractor Saudization Plan reviewer and verifier.
- Project Materials' Meeting facilitator.
- Supervises Document Control
- Project close out documentation.
- Administrative services for Saudi Aramco Project Management Team SAPMT.
Administrative Assistant - (June 2008 - April 2011):
Project: Hawtah Stabilizer Upgrade Project.
Location: Saad (100 km east of Riyadh), Riyadh, Saudi Arabia
Tasks & Responsibilities:
• Administrating Temporary Office & Accommodation camp.
• Supervise Client & Contractor document control centers.
• Coordinator of project close out documentation.
Procurement/Material Expediter - (July 2006 - May 2008):
Project: Nuayyim GOSP - Pipelines portion.
Location: Remote Area - Hawtat Bani Tamim.
Tasks & Responsibilities:
• Expediting & follow ups deliveries for placed orders.
• Developing and reviewing project’s material requisitions (Client & Contractor) - SAP and Saudi Aramco B2B systems.
• Day-to-Day logistics activities.
• Pickup of urgent orders.
Document Controller - (January 2004 - June 2006):
Project: Haradh GOSP III.
Location: Haradh.
Tasks & Responsibilities:
• Assisting in coordinating the activities related to document control, including reproduction and distribution of controlled documents, tracking and reporting document review progress.
• Implementation of policies & standards to provide support for the quality systems.
• Designed an Access database serving as document control tracking system.
• Scanning in and maintaining soft copies of project major documents.
• Hard copies filing of documents and drawings.
• Coordinator of project close out documentation.