Human Resources Generalist
LACTALIS
Total years of experience :20 years, 0 Months
• Dealing with redundancies, gross misconduct, leaves issues.
• Dealing and advising on disciplinary and grievance procedures.
• Developing & improving existing HR procedures and processes.
• Maintaining Harmonious relations between Employees.
• Dealing with the Multinational work force including the Subcontractor.
• Facilitating in enhancing employee productivity.
• Prepare monthly Attendance and process for salaries.
• Verifying the attendance like leave, late coming, and early going etc.
• Ensure the time office processes are in place and release of monthly salary & wages to all employees by 01st of each month error free with statutory compliance as per due dates.
• Maintain all Personal Records of employee’s hard copy as well in HRMS.
• Utilize Employee Data bank to maximize efforts to screen, hire and maintain employee information.
• Making sure that any promotions, transfers and pay rises take effect as planned.
• Assisting in the short listing of suitable candidates from applications.
• To monitor the Staff & Workmen recruitment process at plant as per recruitment policy & manpower plan.
• Handle end to end recruitment and fill all positions within the stipulated time.
• To support managers in hiring the best talent through competence based recruitment process and provide new employees a smooth on boarding experience. Develop and implement state-of-the-art selection and recruitment process; Identify clear roles and responsibilities aiming for maximum efficiency and stakeholder satisfaction.
• Conduct meetings with various departmental heads on a regular basis for periodic manpower estimation.
• Keep current with employment law and HR regulations to ensure regulatory compliance.
• Conduct Training Need Identification and accordingly organize training.
• To ensure that the people develop in line with the company’s mission by defining, organizing and facilitating relevant competence development programs. To develop training procedure, identify the training needs through the competence maps, and discussion with the managers, formulate training calendars, execute training programs and conduct feedback analysis.
• Conduct periodic performance appraisals for calculation of increments and deciding on promotions.
• Ensuring compliance by providing proficient guidance of state and federal laws.
• Counseling and mentoring employees and Management team to provide impartial determination to employee issues and to seek an effective resolution.
• Investigating and providing guidance on employee relations issues through progressive
disciplinary process.
• Handle disciplinary issues and conduct inquiries if required.
• To conduct and manage the employee motivational programs as per the set motivational plan for plant from time to time.
• Working closely with the insurance company for Workers Compensation and Disability and
sick/injured employee to facilitate their return to work to lower cost to company.
• To monitor the personnel administration processes like confirmation appraisals, joining formalities, timely issue of appointment, confirmation, increment, rewards, recognition, exit, relieving employment related letters/documentation are done in an uniform and timely manner at plant as per prevailing policies & practices.
• Preparing Employee Assessment forms, Employee Leave, Exit Re-Entry, Final Exit Only and preparing Travel Plan, Maintaining Personal files of Employees, Employee Relation, Office Maintenance Etc.
• Attend day-to-day or daily Human Resource Administration routine job.
• Coordination with Respective Department Heads.
• Disciplinary issues maintaining overall Discipline on Site.
• Maintaining Harmonious relations between Employees.
• Dealing with the Multinational work force including the Subcontractor.
• To monitor the Staff & Workmen recruitment process at plant as per recruitment policy & manpower plan.
• Keep current with employment law and HR regulations to ensure regulatory compliance.
• Ensuring compliance by providing proficient guidance of state and federal laws.
• Give support to all employees in applying people management related activities in line with Group HR strategy and local HR procedures; develop and implement high-quality HR processes.
• Counseling and mentoring employees and Management team to provide impartial determination to employee issues and to seek an effective resolution.
• Investigating and providing guidance on employee relations issues through progressive disciplinary process.
• To conduct and manage the employee motivational programs as per the set motivational plan for plant from time to time.
• Facilitating in enhancing employee productivity.
• Working closely with the insurance company for Workers Compensation and Disability and sick/injured employee to facilitate their return to work to lower cost to company.
• To monitor the personnel administration processes like confirmation appraisals, joining formalities, timely issue of appointment, confirmation, increment, rewards, recognition, exit, relieving employment related letters/documentation are done in an uniform and timely manner at plant as per prevailing policies & practices.
• Preparing Employee Assessment forms, Employee Leave, Exit Re-Entry, Final Exit Only and preparing Travel Plan, Maintaining Personal files of Employees, Employee Relation, Office Maintenance Etc.
• Ensure the time office processes are in place and release of monthly salary & wages to all employees by 10th of each month error free with statutory compliance as per due dates.
• Verifying the attendance like leave, late coming, and early going etc. and generate payroll for salary processing.
• Administrating the data and accumulating the data for processing the salary.
• Keep track of payments to external vendors like web hosting, third party licenses, internet vendor, rents, electricity and sending reminders.
• Utilize Employee Data bank to maximize efforts to screen, hire and maintain employee information.
• Collate & prepare monthly HR-Admin-IR-EHS related MIS reports for senior management review at plant & corporate team as per pre-determined dates.
• Establishment of employee communication platform to continuously enhance employee relationship. Formulate and drive various employee engagement and retention initiatives (employee survey - INSIGHT, conferences, and social events); Check for alignment with Group and Corporate HR initiatives; Check effectiveness of the employee engagement initiatives, conduct surveys and discuss outcomes with respective managers for corrective action plans.
• To support managers in hiring the best talent through competence based recruitment process and provide new employees a smooth on boarding experience. Develop and implement state-of-the-art selection and recruitment process; Identify clear roles and responsibilities aiming for maximum efficiency and stakeholder satisfaction.
• To ensure that the people develop in line with the company’s mission by defining, organizing and facilitating relevant competence development programs. To develop training procedure, identify the training needs through the competence maps, and discussion with the managers, formulate training calendars, execute training programs and conduct feedback analysis.
• To manage employee union/s available at the plant location for issues related to wage settlements.
• To conduct and manage the employee motivational programs as per the set motivational plan for plant from time to time.
Please Check CV For Complete Role & Responsibilities.
• Directly reporting to the concern Project Manager.
• Major responsibilities included working on Administration / Human Resource like Work Permit / Single Visit Visa / Multiple Visit Visa formalities, New Arrival IQAMA Process / IQAMA Renewal (IQAMA Medical etc) and Site ARAMCO ID process for over 932 Personnel at Project peak.
• Weekly meetings with Project Manager to discuss project status. Assessment of the project information gathered and compiling data to assist Area Managers.
• To monitor the personnel administration processes like confirmation appraisals, joining formalities, timely issue of appointment, confirmation, increment, rewards, recognition, exit, relieving employment related letters/documentation are done in an uniform and timely manner at plant as per prevailing policies & practices.
• Preparing Employee Assessment forms, Employee Leave, Exit Re-Entry, Final Exit Only and preparing Travel Plan, Maintaining Personal files of Employees, Employee Relation, Office Maintenance Etc.
• Arranging Travel plans, Tickets and Hotel reservations, Supporting the Management of Visas and invitation letters.
• General office housekeeping, Catering, Security management of contractors, coordinating office matters internally and managing suppliers, courier, mails, faxes, pantry and stationary.
• Problem solving for projects using innovative ideas to assist Project Managers with getting the best possible product to their clients while working within system constraints.
• Provide support for office visitors as required, manage visitor offices, ensures users are set up when they arrive, confirmation of flights, diary coordination etc.
• Responsible for managing the site Administration / Correspondence.
• Supervises Administrative / HR, support and / or Professional staff within their function.
• Ensure the time office processes are in place and release of monthly salary & wages to all employees by 05th of each month error free with statutory compliance as per due dates.
• Verifying the attendance like leave, late coming, and early going etc. and generate payroll for salary processing.
• Administrating the data and accumulating the data for processing the salary.
• Keep track of payments to external vendors like web hosting, third party licenses, internet vendor, rents, electricity and sending reminders.
• Collate & prepare monthly HR-Admin- related MIS reports for senior management review at plant & corporate team as per pre-determined dates.
• Establishment of employee communication platform to continuously enhance employee relationship. Formulate and drive various employee engagement and retention initiatives (employee survey - INSIGHT, conferences, and social events); Check for alignment with Group and Corporate HR initiatives; Check effectiveness of the employee engagement initiatives, conduct surveys and discuss outcomes with respective managers for corrective action plans.
• Involving in the cost budget particularly Manpower and Vehicle Equipment.
• Keep track of payments to external vendors like web hosting, third party licenses, internet vendor, rents, electricity and sending reminders.
• Dealing with the multinational work force including the subcontractor.
• Arranging the transportation for executives by coordinating with the rent a cars etc.
• Handling employee's contract, leave food and Accommodation, transportation, office maintenance, ticket-booking arrangement.
• Maintaining the records of the mobilization and demobilization schedule of the employee.
• Controlling internal distribution of various faxes and letters from contractors, clients and logging of incoming and outgoing correspondence.
• Keep Visit & Check the Catering Services and make sure the Quality of Food must be as per Company standard, Availability of Quantity / Quality of Food, Variety of Food etc.
• Attend day-to-day or daily Administration routine job.
• Directly reporting to Managing Director / HR & Admin Manager.
• Advising on pay and other remuneration issues, including promotion and benefits;
• Developing HR planning strategies with line managers, which consider immediate and long-term staff requirements in terms of numbers and skill levels.
• Planning and delivering training, including inductions for new staff.
• Major responsibilities included working on Administration / Human Resource like Work Permit / Single Visit Visa / Multiple Visit Visa formalities, New Arrival Residential Permit (RP) Process / Residential Permit (RP) Renewal.
• Preparing Employee Assessment forms, Employee Leave, Exit Re-Entry, Final Exit Only and preparing Travel Plan, Maintaining Personal files of Employees, Employee Relation, Office Maintenance Etc.
• Arranging Travel plans, Tickets and Hotel reservations for Management, Supporting the Management of Visas and invitation letters.
• General office housekeeping, Security management of contractors, coordinating office matters internally and managing suppliers, courier, mails, faxes, website, pantry and stationary.
• Problem solving for projects using innovative ideas to assist Project Managers with getting the best possible product to their clients while working within system constraints.
• Capable for working under pressure with tight deadlines, ability to handle multiple responsibilities, good organizational skills, strong written and verbal communication skills, very details oriented and self-starter that takes initiatives, capable of working well as part of a team with diverse individuals.
• Provide support for office visitors as required, manage visitor offices, ensures users are set up when they arrive, confirmation of flights, arrange Transportation / Accommodation / Food accordingly.
• Responsible for managing the site Administration / Correspondence.
• Supervises Administrative / HR, support and / or Professional staff within their function.
• Involving in the cost budget particularly Manpower and Vehicle Equipment.
• Handling of correspondence independently.
• Dealing with the multinational work force including the subcontractor.
• Arranging the transportation for executives by coordinating with the rent a cars etc.
• Handling employee's contract, leave food and accommodation, transportation, office maintenance, ticket-booking arrangement.
• Maintaining the records of the mobilization and demobilization schedule of the employee.
• Controlling internal distribution of various faxes and letters from contractors, clients and logging of incoming and outgoing correspondence.
• Attend day-to-day or daily Administration routine job.
• Coordination with Respective Department Heads.
• Directly reporting to the General Manager.
• Preparing Employee Assessment forms, Employee Leave, preparing Travel Plan, Maintaining Personal files of Employees, Employee Relation, Office Maintenance Etc.
• Arranging Travel plans, Tickets and Hotel reservations for Management.
• General office housekeeping, Security management of contractors, coordinating office matters internally and managing suppliers, courier, mails, faxes, website, pantry and stationary.
• Problem solving for projects using innovative ideas to assist Project Managers with getting the best possible product to their clients while working within system constraints.
• Capable for working under pressure with tight deadlines, ability to handle multiple responsibilities, good organizational skills, strong written and verbal communication skills, very details oriented and self-starter that takes initiatives, capable of working well as part of a team with diverse individuals.
• Provide support for office visitors as required, manage visitor offices, ensures users are set up when they arrive, confirmation of flights, arrange Transportation / Accommodation / Food accordingly.
• Responsible for managing the site Administration / Correspondence.
• Supervises Administrative / HR, support and / or Professional staff within their function.
• Involving in the cost budget particularly Manpower and Vehicle Equipment.
• Handling of correspondence independently.
• Arranging the transportation for executives by coordinating with the rent a cars etc.
• Handling employee's contract, leave food and accommodation, transportation, office maintenance, ticket-booking arrangement.
• Controlling internal distribution of various faxes and letters from contractors, clients and logging of incoming and outgoing correspondence.
• Attend day-to-day or daily Administration routine job.
• Coordination of field employees and subcontractor scheduling.
• Equipment ordering.
• Drafting of purchase orders.
• Monthly contract, service and maintenance billing.
• Site ID Issue’s, New / Expired etc.
• Keep records and follow up of all the Transportation /Vehicles used in Project.
• Recruiting staff as per Project requirement - this includes developing job descriptions, checking application forms, short listing, interviewing and selecting candidates.
• Planning and sometimes delivering training, including inductions for new staff.
• Performs or assists in troubleshooting and diagnosing production problems.
• Maintain an inventory of parts for emergency repairs.
• Major responsibilities included working on Administration / Human Resource like Work Permit / Single Visit Visa / Multiple Visit Visa formalities, New Arrival IQAMA Process / IQAMA Renewal (IQAMA Medical etc)
• Preparing Employee Assessment forms, Employee Leave, Exit Re-Entry, Final Exit Only and preparing Travel Plan, Maintaining Personal files of Employees, Employee Relation, Office Maintenance Etc.
• Arranging Travel plans, Tickets and Hotel reservations for Management, Supporting the Management of Visas and invitation letters.
• General office housekeeping, Security management of contractors, coordinating office matters internally and managing suppliers, courier, mails, faxes, website, pantry and stationary.
• Supervises Administrative / HR, support and / or Professional staff within their function.
• Involving in the cost budget particularly Manpower and Vehicle Equipment.
• Handling of correspondence independently.
• Dealing with the multinational work force.
• Arranging the transportation for executives by coordinating with the rent a cars etc.
• Handling employee's contract, leave food and accommodation, transportation, office maintenance, ticket-booking arrangement.
• Controlling internal distribution of various faxes and letters from contractors, clients and logging of incoming and outgoing correspondence.
• Attend day-to-day or daily Administration routine job.
• Handling and Preparing Company Goods Account, Invoice Records, Preparing Stock Control Report, Preparing Audit Report, Sales Report, Workers Work Schedule etc.
• Helping Company’s auditor to complete their Audit Report.
• Keep Monitoring the Stock Report, place Order if any Shortage of Goods.
• Co-ordinate with the Other Countries Material Suppliers and giving all the details to the Company Manager.
• Taking care of all the Import work, like Documentation, placing Orders,
• Currency Exchange rates, Shipments, Custom etc
• Preparing their work Schedule.
• Submit Daily Work Report to the Superior.
• Directly reporting to the Human Resource (HR) Manager.
• Preparing Employee Assessment forms, Employee Leave, preparing Travel Plan, Maintaining Personal files of Employees, Employee Relation, Office Maintenance Etc.
• Short listing suitable candidate as per Job profile.
• Arrange their Interview session.
• Taking Interview and short listing the candidate those are clear.
• Arranging and providing Training of New join Candidates.
• Arranging Travel plans, Tickets and Hotel reservations for Management / Visitor.
• Coordinating General office housekeeping, Security management of contractors, coordinating office matters internally and managing suppliers, courier, mails, faxes, website, pantry and stationary.
• Provide support for office visitors as required, manage visitor offices, ensures users are set up when they arrive, confirmation of flights, arrange Transportation / Accommodation / Food accordingly.
• Involving in the cost budget particularly Manpower and Vehicle Equipment.
• Handling of correspondence independently.
• Arranging the transportation for executives.
• Handling employee's leave food and accommodation, transportation, office maintenance, ticket-booking arrangement.
• Controlling internal distribution of various faxes and letters from contractors, clients and logging of incoming and outgoing correspondence.
• Attend day-to-day or daily Administration routine job.