Warehouse Storekeeper
World Food Programme
Total des années d'expérience :14 years, 9 Mois
• Monitoring and following up with all Sana’a WFP 7 Warehouses regarding the Interim Area of commodities dispatched and send a daily report to the warehouse management.
• The primary backstopping of the NFIs (Non-Food Items) Manger in all Sana’a WFP WHs
• Effectively receive/dispatch commodities including transshipment (truck to truck) against official approved documentation (e.g. waybills and/or delivery notes) ensuring accuracy in the physical count of commodities including the quality in compliance with the established standards.
• Prepare, verify and sign off warehouse and transport documents, and maintain confidential files and accurate warehouse transaction records to ensure immediate reporting on commodity movements in line with the corporate requirements.
• Conduct daily warehouse closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the warehouse management requirements.
• Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, detect promptly and analyze reasons for stock discrepancies/damages, investigate the missing quantity and prepare warehouse loss reports recommending appropriate solutions, to enable informed decision-making.
• Implement appropriate measures to safeguard food and non-food commodities, to ensure quality control using standard preventive measures in line with WFP established procedures and authorization received from the supervisor.
• Monitor condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning arid well-organized commodity storage following WFP warehouse standards.
• Provide guidance and on-the-job training to warehouse staff to contribute to their development and high performance.
• Participate in monthly physical inventory checks and reconciliation of PI count stock and LESS corporate system stock.
• Identify and communicate any issues that may arise within the unit.
• Collect daily according to section.
• Review receipt and payment documents.
• Register transactions into account system.
• Issue sales invoices and follow up the debits.
• Ensure all procurement activities are fully and transparently documented through purchase requests and purchase orders local or international.
• Ensure distributing and register daily payments.
• Prepare salaries for employees.
• Assist in providing necessary documents for internal or external audit purposes.
• Prepare copies and archives files on a monthly basis of supporting documents as required for monthly reporting also to easy access to information.
• Use COMPAS to create PO, LTI, Waybill, GRN, TF…
• Dispatch, and receipt of the items by the COMPAS system.
• Use LESS to create PO, STO, OBD, GRN, TR…
• Dispatch, and receipt of the items by the LESS system.
• Follow up warehouse and transporter by STO.
• Be sure to reach to beneficiaries by signatures and stamp.
• In the Commodity Account Unit assist management of commodity accounting data quality and integrity.
• Checked source documents for accuracy to collect and compile data.
• Print CDR to the transporter by the LESS system.
• Produce and/or contribute to reports (physical inventory status report, losses report, warehouse management report, consolidated delivery report).
1. Post all accounting entries into system.
2. Daily check to the waybills and the number with cash in or out.
3. Post revenue vouchers.
4. Handle payments to creditors and some employees, petty cash...etc.
5. Prepare monthly fees.
6. Prepare monthly bank reconciliation and cash reconciliation statements.
7. Check monthly journals after closing.
8. Assist financial manager to prepare trail balance and balance sheet.
9. Handle other duties and responsibilities as assigned.
1. Reviewing the regulations and laws of the company.
2. Checking files and attachments.
3. Reviewing employees files.
4. Recording transactions in the system.
5. Assist to prepare of final reports.
1. Ability to use account system to post all accounting entries.
2. Post revenue vouchers.
3. Handle payments to creditors and some employees, petty cash...etc.
4. Prepare monthly bank reconciliation and cash reconciliation statements.
5. Check monthly journals after closing.
6. Assist financial manager to prepare trail balance and balance sheet.
7. Handle other duties and responsibilities as assigned.