Office Manager
Confidenial
Total years of experience :11 years, 10 Months
Coordinating executive communications, including taking calls, responding to emails and interfacing with clients
Maintaining executive’s agenda and assist in planning appointments and conference calls
Prepare internal and external corporate documents for team members and industry partners
Scheduling meetings and appointments and manage travel reservations
Maintaining an organizing filing system of paper and electronic documents
Upholding a strict level of confidentiality
Developing and sustaining a level of professionalism among staff and clients
Five years' experience as Executive Secretary at Prince Sattam bin Abdul-Aziz University.
Managing Department Heads calendar and independently scheduling appointments based on availability.
Arranging travel plans and compiles all documents for travel.
Screening incoming calls and correspondence, responds proactively when possible.
Coordinating client meetings/presentations by arranging for facilities, catering, and issuing appropriate information to attendees.
Assisting in research and preparation of PowerPoint presentations.
Responsible for supporting department heads leadership within department.
Working closely with upper management to identify and suggest solutions on how to improve team morale.
Keeping abreast of current trends and the latest technological advances.
Tasks
Collecting and submits weekly timesheets
Preparing expense reports as required
Documenting and distributes weekly status meeting minutes to team
Participating in weekly departmental staff meetings
Keeping supervisor apprised of the status of work
Prioritizing tasks and assignments to meet scheduled deadlines
Researching and preparing special projects as required