Executive Secretary
ALSwayeh Company Ltd.
مجموع سنوات الخبرة :17 years, 11 أشهر
Over 8+ years of gulf experience in Secretarial work with complex business environments, deployed with cross disciplinary teams and management through all development phases. Have experience in managing the business operations to improve the efficiency. Demonstrate dependability, flexibility, accountability and personal commitment toward achieving departmental expectations.
o Well maintaining the president office documents.
o Provide general secretarial / administration support to senior Managers / Engineers & getting dictation in shorthand, proofreading and typing letters, and minutes of meeting.
o Organizing all filing records.
o Arranging internal meetings.
o Answering telephone calls & face to face enquiries.
o Making internal appointments for the meeting.
o Making local / foreign purchase orders and follow-up the same.
o Making material request for all Section as per needs.
o Carrying out routine administrative duties like photocopying and filing etc.
o Handling incoming calls, correspondence and filing.
o Faxing, printing, photocopying, filing and scanning.
o Updating, processing and filing of all documents.
o Monitoring inventory, office stock and ordering supplies as necessary.
o Ensure to maintain the confidentiality of all documents while preparing memos, reports and other correspondences.
o Ensure that all incoming/outgoing documents and other related documents are collected and distributed and outgoing communications are handed over to each concerned immediately for their actions.
o Maintain a consistent filing system of all documents in Corporate Executive and other relevant documents as required.
o Making hotel reservation according to the necessary.
o Making flight booking.
o Making employees insurance card.
Al Swayeh Company Ltd
July '2006 - Present
Executive Secretary / Administration Executive
Responsibilities:
o Well maintaining the president office documents.
o Provide general secretarial / administration support to senior Managers / Engineers & getting dictation in shorthand, proofreading and typing letters, and minutes of meeting.
o Organizing all filing records.
o Arranging internal meetings.
o Answering telephone calls & face to face enquiries.
o Making internal appointments for the meeting.
o Making local / foreign purchase orders and follow-up the same.
o Making material request for all Section as per needs.
o Carrying out routine administrative duties like photocopying and filing etc.
o Handling incoming calls, correspondence and filing.
o Faxing, printing, photocopying, filing and scanning.
o Updating, processing and filing of all documents.
o Monitoring inventory, office stock and ordering supplies as necessary.
o Ensure to maintain the confidentiality of all documents while preparing memos, reports and other correspondences.
o Ensure that all incoming/outgoing documents and other related documents are collected and distributed and outgoing communications are handed over to each concerned immediately for their actions.
o Maintain a consistent filing system of all documents in Corporate Executive and other relevant documents as required.
o Making hotel reservation according to the necessary.
o Making flight booking.
o Making employees insurance card.
Special Skills
o Technology
• Microsoft Office: Excel, Word, and PowerPoint and Outlook Calendars
• Digital PABX
• Popular computer software
• Typing Speed: 50 WPM
o Customer Care
• Proven customer service and organizational skills
• Able to answer telephone calls and greet visitors efficiently
o Interpersonal
• Knowledge of business principles
• Ability to work independently
• Knowledge of information and communication management
• Excellent team building and bookkeeping skills
• Detail oriented; able to multi-task
• Great attention to detail
o Communication
• Preparing and proofreading reports and forms
• Bilingual - English and Arabic
B.Com (Bachelors of Commerce) Osmania University, INDIA Certificates/Diplomas:
o Advance Diploma in Computer Application from New Star Computer's o Typing Course from Industrial Training Institution