Purchase Officer
Alfanar Co.
Total years of experience :19 years, 1 Months
A company involved in:
✓ Electrical, Electromechanical and Civil Engineering Construction
✓ Manufacturing and Marketing Electrical Construction Products
✓ Allied Engineering Services
✓ Precast and Aluminum.
✓ Manufacturing of Ceramics Products
A company involved in:
✓ Al-Toukhi Company specializes in building power stations with various technologies, fuels and sub-stations
✓ Overhead and underground transmission lines and distribution networks of all voltage ranges Including extra
high voltage.
✓ Our expertise also includes oil & gas and industrial facilities, turbine inlet air cooling projects and district
cooling, including cooling water purification.
Job Responsibilities:
•• Preparing RFQ complete with technical specs and tender terms and conditions. Sending RFQ to local and overseas suppliers. Collecting the quotations and review it technically and Commercially.
• Negotiating with all suppliers to get the best from all “best specs, best prices, best delivery time, best payment method" Preparing comparison sheets and charts Preparing official purchase order based on the MR & Approvals.
• Getting the best price available in the market and coordinating deliveries.
• Searching for items on the internet.
• Preparing Quotation based on the purchase request.
• Comparing and evaluating offers from suppliers and preparing comparison sheet of vendors.
• Manages material cost and schedule impact of proposed engineering changes in addition to taking necessary actions to ensure successful implementation and incorporation of approved engineering releases.
• Preparing P.O. drafts in the SAP software on the request of concerned engineer and sending to project manager for approval.
• Preparing issuance letter upon receipt of signed purchase order from authorized signatories and sending to supplier and following for order confirmation from supplier.
• Maintain updated records of purchased products, delivery information, and invoices.
• Coordinate with Operation to ensure product timely delivery as order.
• Coordinate with construction, Planning, Finance, Quantity, Quality departments.Monitoring supplier performance and resolving issues and concerns.
• Preparing of reply letter upon receipt of order confirmation from supplier on the advice of management.
• Drafting Correspondence letters such as order acknowledgement, claims letters etc. and forwarding letters to supplier and follow up with supplier.
• Preparing Shipping Marks with support of concerned engineer and sending to supplier to prepare draft shipping documents. Ensures quality of shipping documentation to meet corporate financial and customer audit requirements.
• Support compliance initiatives and corporate commodity, logistics, and inventory strategies to achieve synergy across the operation.
• Generating various reports as requested by engineer/manager/managers.
• Preparing L/C opening application along with, bank application and specimen signature letter and obtain all required approvals to process further.
• Preparing L/C extension requisitions documents
• Preparing office note for L/C amendments along with letter in the name of bank and after signed by all authorized signatories submitting to central treasury department for extending the date of expiry / shipping date etc. of L/C.
• Following with supplier for submission of advance bank guarantees and performance bank guarantees as per issued PO conditions.
• Preparing bank guarantee extension requisition.
• Preparing budget justification and purchase order amendments form.
• Checking the draft shipping documents after receiving from supplier and communicate based on the comments received.
• Sending the original shipping documents to custom clearance agency by courier for clearance of material.
• Keeping all the records of day to day purchase order record
• Preparing advance payment application and submit to accounts to process the advance payment
• Maintain proper filing system.Complying with company policies, procedures, and regulatory standards.
Bachelor of Commerce