Contracts Specialist
Royal Commission for Jubail & Yanbu
Total years of experience :15 years, 11 Months
• Receives and reviews all purchase requisitions from requisitioning departments for the purchase of assigned materials and major and minor equipment (stock and non-stock) depending on commodity allocation/assignment and checks the details for accuracy and adequacy, including verifying quantities, estimated values, possible vendors, and delivery dates, purchase history, etc.
• Determining the best strategy for Procurement of Goods.
• Prepares and issues Requests for Quotations (RFQ) to suppliers and vendors based on the information and specifications contained in the purchase requisitions.
• Identifies approved potential suppliers and vendors and maintains approved lists of suppliers in Oracle.
• Follows up the receipt of quotations.
• Tabulates, studies and analyzes the quotations.
• After analyzing, negotiates on terms and conditions including pricing with the proposed and technically accepted vendor in line with the Procurement Policy and Procedures and preparing Procurement Committee documents wherever required.
• Makes recommendations for purchase order awards and ensures that best value is achieved.
• Issues appropriate type of Purchase Order (Supply, Supply & Installation, Service, Maintenance).
• Contact suppliers and vendors for the delivery of purchase orders and negotiate about the delivery dates.
• Receive the original invoice from the supplier after delivering the order and submit it to the finance department for payment.
• Prepare detailed reports on procurement activities.
• Prepare weekly action plans to arrange the procurement activities and the purchase orders processes.
• Perform any additional tasks related to the job.
- Responsible for updating the organizational chart of my department after any promotion or any transfer.
- Assign employees in a shift duty and request for a shift allowance.
- Change Shift Schedule of the employees as per their shift (A, B, C, D).
- Transfer the employees from shift to another shift.
- Schedule and coordinate meetings, appointments, hotel and travel arrangements for Manager and Senior Manager.
- Maintain monthly attendance report of my department's employees and submit it to my manager. This will help the manager in the yearly evaluation period and also will encourage employees to come work on time or even early.
- Type correspondence, reports and other documents.
- Receive and direct visitors and clients.
- Answer phones; direct calls and respond to inquiries.
- General clerical duties including photocopying, fax and mailing.
- Maintain electronic and hard copy filing system.
- Maintain personal files for each employee in my department which the file contains the employee's vacations, overtime, training certificates, and other forms.
- Retrieve documents from filing system.
- Handle requests for information and data.
- Maintain office files; Open and distribute the mail.
- Prepare and modify documents including correspondence, reports, drafts, memos and emails.
- Maintain office supply inventories.
- Coordinate maintenance of office equipment.
- Perform other miscellaneous related duties as requested by the Senior Manager.
Bachelor degree in Industrial management specialization. My GPA is 3.84 out of 4.00 - Excellent - from Yanbu Industrial College