HR & CONTROLLED DOCUMENTS ADMINISTRATOR
Arabian Centres
Total years of experience :19 years, 3 Months
1. Coordinate with departments that need staff to identify recruitment needs and timings in-line with manpower plan
2. Perform screening of CVs and shortlisting of walk-in candidates.
3. Coordinate with departments that need staff to review shortlisted candidates and agree on interviews
4. Negotiate salary package with candidate as per company standard and follow up with them and answer queries about package and other job offer related information
5. Coordinate the induction of new employees in cooperation with Employee Relations
6. Record and archive all documentation related to the recruitment process
7. Part of an International IPO Consultancy Firm Baker McKenzie team who work on Arabian Centres IPO Project (Initial Public opening)
8. First-hand experience with IPO requirements and arranging of legal documents for all areas of the Fawaz Al Hokair group.
9. Archived the official Company Documents (classified and non-classified) & Create structure for all ACCL Departments on SharePoint.
10. Archived the legal Documents i.e Land Lease - Title deeds - Drawings - Operating Licenses of all ACCL Malls.
11. Archived all ACCL Employees Personal Files
1 REPORTING TO MANAGING DIRECTOR OF THE COMPANY.
2 RESPONSIBLE FOR COMPANY OPERATION.
3 RESPONSIBLE FOR MOBILIZATION, DEMOBILIZATION OF CLEANERS
4 SOLELY RESPONSIBLE FOR ALL HR / ADMIN, PAYROLL, LEAVE & FINAL SETTLEMENT FOR 170 CLEANERS & STAFF.
5 CORDINATE WITH PRO FOR CLEANERS VISA & WORK PERMIT RELATED WORK.
6 TAKING DISCIPLINARY ACTION SUCH AS ISSUING WARNINGS & TERMINATIONS OF CLEANERS AFTER CONSULTATION MD.
7 MANPOWER PLANNING WITH THE COORDINATION OF FIELD STAFF & OTHER SENIOR OFFICIALS FOR THE MANPOWER REQUIREMENTS & SUBMITTING THE SAME TO MANAGEMENT FOR FURTHER ACTION.
1 REPORTING TO DIRECTOR OF HR & FINANCE.
2 RESPONSIBLE FOR MOBILISATION, DEMOBILISATION, SITE MANAGEMENT, ADMINISTRATION, FOR STAFF AND LABOURS, AS PER THE MANPOWER HISTOGRAM CHART.
3 COORDINATE WITH PERSONNEL DEPT. FOR WORKERS VISA & WORK PERMIT RENEWALS.
4 SOLELY RESPONSIBLE FOR PAYROLL FOR 3000 & ABOVE STAFF & WORKERS.
5 PREPARING LEAVE & FINAL SETTLEMENT & FORWARDING THE SAME TO ACCOUNTS FOR PAYMENT.
6 VERIFYING WAGES CARDS & TIME SHEET FOR STAFF AND LABOURS.AFTER FINALISATION FORWARDING TO DIRECTOR FOR APPROVAL AND SAME WILL FORWARD TO ACCOUNTS FOR PAYMENT..
7 TAKING DISCIPLINARY ACTION SUCH AS ISSUING WARNINGS & TERMINATIONS OF WORKERS AFTER CONSULTATION WITH DIRECTOR.
8 MANPOWER PLANNING WITH THE COORDINATION OF PROJECT MANAGERS & OTHER SENIOR OFFICIALS
1 REPORITING TO DIRECTOR OF ADMIN & HR.
2 RESPONSIBLE FOR MOBILISATION, DEMOBILISATION, SITE MANAGEMENT, ADMINISTRATION, FOR STAFF AND LABOURS, AS PER THE SITE MANPOWER REQUIREMENTS.
3 KEEP TRACK OF ABSENTEES, ABSCONDERS, ACCIDENTS, HOSPITALISED & SICK WORKERS.
4 RESPONSIBLE FOR 35 LABOUR CAMPS.
5 TAKING DISCIPLINARY ACTION SUCH AS ISSUING WARNINGS & TERMINATIONS OF WORKERS AFTER CONSULTATION WITH DIRECTOR.
6 PREPARE ALL EXTERNAL AS WELL AS INTERNAL CORRESPONDENCE AND MAINTAIN FILES
7 PREPARE STAFF PERFORMANCE REPORT WITH THE COORDINATION OF SECTION HEADS OR INCHARGE
8 LIAISING WITH THE COMPANY'S TOP MANAGEMENT TO ASSESS COMPANY'S FUTURE STAFFING REQUIREMENTS OVER THE SHORT, MEDIUM AND LONG-TERM.
9 MAINTAIN PERSONNEL DATABASE OF THE ALLSTAFF, CONFIDENTIAL REPORTS & OTHER RECORDS.
PREPARE VARIOUS PERIODICAL M.I.S REPORTS REQUIRED BY DIRECTORS
1. Reporting to Purchase Manager
2. Provide secretarial and administrative support to Manager. In charge of store.
3. Maintain personnel files of the staff, confidential reports & other records.
4. Co-ordinate with HR manager for new Appointments, Casual Labour, Leave, Termination, Visa, Passport & contract renewal etc.
5. Keep track of pending purchase request. Carryout manual stock take of Store & forward the stock on hand report to accounts at each month end
6. Handled independently all day to day office routine work, I.P.O’s, L.P.O’s, G.R.N (consignments), daily correspondence, phone calls, e-mails and faxes.
7. Prepare various periodicals M.I.S reports required for the business
(1) WORKED AS A SECRETARY TO ACCOUNT MANAGER, ASSISTANT ACCOUNTANT & DATA ENTRY OPERATOR IN MASOOD AND ASSOCIATES, HYDERABAD. (Income tax auditors and tax consultants)
NATURE OF WORK: ENTERING DATA IN EXCEL PREPARE CLIENT LEDGER, CASH BOOK, TRADING, MANUFACTURING, PROFIT & LOSS ACCOUNT AND BALANCE SHEET.
(2) WORKED AS AN ACCOUNTS ASSISTANT CUM DATA ENTRY OPERATOR IN KHAIR UL-ULOOM HIGH SCHOOL AND JUNIOR COLLEGE FOR GIRLS. HYDERABAD, INDIA
NATURE OF WORK: WORKED PART TIME AS DATA ENTRY OPERATOR. ENTERING DAILY FEES COLLECTION, STAFF SALARIES, AND DAILY EXPENSES & PETTY CASH, IN A LOCAL SOFT WARE.