Senior Supply chain Executive ( KSA Incharge)
Confedential
Total years of experience :12 years, 2 Months
Managing, Planning, arranging and monitoring complete logistics and supply chain order management from factories globally (Germany, UAE, India, Spain, USA, South Korea, ) to UAE & Saudi Arabia.
• Processing orders Globally for diferent projects and oversees cycle of order fulfilment.
• Processing orders for diferent division like Building services, Water management, Wastewater clean and general industries.
• Processing Assembly order and spare parts orders.
• Prepare shipment documents, ensuring completeness and accuracy.
• Prepare order management reports, sales forecast, inventory reconciliation & other relevant reports.
• Lead with expertise on the end-to-end order management work processes and be considered the subject matter expert in many areas of the tasks.
• Analyze and resolve complex problems including escalations.
• Ensure timely and accurate invoice management working in close collaboration with Accounts Receivable
• Act as a point of contact in Order Management, implement and sustain best practices and process optimization.
• Taking the lead in meetings to drive process improvements and address ongoing concerns.
• Streamlines shipping and transportation processes.
• Liaise with other departments/customers.
• Negotiating rates with the forwarders to reduce international shipping and transportation cost.
• Tracking orders to make sure they arrive at their destination on time.
• Freight forwarder arrangements and Customs documents preparation (delivery from and to our warehouse).
• SABER
• Reporting to MD
Managing, Planning, arranging and monitoring complete logistics and material supply Globally for 8 departments - BD (Industrial Tools & equipment’s), Machine tools (Machinery & tools), Welding Solutions, Safety, 3D Solutions, MRO, Chemical Division, Valtech( Khusheim Holdings).
Clients served: ARAMCO, SABIC, MA’ADEN, SADARA, Schlumberger, NOV, Sipchem, and many other major government & private companies.
• Managing, Planning, arranging, and monitoring complete logistics movement for oilfields supply metals & equipment’s.
• Handling Logistics Supply of material like Industrial tools & Equipment’s, Machinery, Chemical products, Safety products & many other products as per requirements for client’s project in oil and gas industry.
• Daily interfacing with COO, Engineers, Managers, Procurement team and expeditors.
• Coordinating with Suppliers globally for material readiness.
• Reviewing & approving Shipping documents.
• Approving RFQ.
• Problem solving associated with errors and omissions in commercial documentation in order to avoid customs clearance delays.
• Getting Quotes for shipping purpose from freight forwarders, courier & lines for cross trade & direct shipments.
• Advising shipping cost to procurement & sales team.
• Arranging complete shipping of materials globally.
• Problem solving concerning logistics, compliance issues and, where applicable, issues that impact customer shipments.
• Regular communication with freight forwarders and customs brokers to resolve issues related Freight & clearance.
• Arranging Customs Bayan/Sadad payment through accounts team.
• Coordination with WH team and making sure that material is completely received as per PO of client.
• Maintaining shipment Log file (ETA, ETD, status, FF) as per PO.
• Making sure SABER requirement are completed as per compliance of the Saudi government before shipping material, to avoid clearance issues in Saudi customs.
• Register products on SABER platform and communicate with suppliers for test Reports, Invoices along with HS codes as per requirement.
• Identifying through HS code if Material is Regulated or non-regulated on SABER platform.
• Coordinate with certification bodies (CBs) to obtain the P- COC (Product Certificate) to issue S-COC (Shipment Certificate) for shipments.
• Reporting directly to GM.
Responsible and managing complete logistics and material supply for the client’s name SABIC-KSA, OXY- OMAN, ORPIC-OMAN, METITO - KSA, MASABIK - KSA, AL FUTTAIM CARILLION - UAE, PETROFAC - UAE, CORODEX - UAE, TOCO - OMAN, AL RIYAM ENGINEERING - OMAN and other major clients Globally.
• Managing and monitoring complete logistics for oilfields supply metals & equipment’s.
• Handling supply of material like Pipes, Fittings, Flanges, Valves, Pumps SS Items, SS Plates, Monel Products, Fasteners and Fittings, Steel Round Bars other items as per requirements for client’s project in oil and gas industry globally.
• Daily interfacing with Engineers, Managers, Quality team and Procurement team.
• Arranging PMI inspections for the material of clients in company warehouse.
• Coordinating with warehouse to check stock availability.
• Conducting warehouse inspection on daily basis.
• Following 5s rules and making sure to be followed by warehouse team.
• Coordinating with Suppliers globally
• Arranging payment to suppliers as per Purchase Order terms and conditions.
• Advising shipping cost to procurement & sales team.
• Arranging complete shipping & transportation of materials globally
• Getting Quotes for shipping purpose from freight forwarders, courier & lines for cross trade & direct shipments.
• Preparing Performa invoices, Tax Invoices, packing list and Delivery order.
• Applying Certificate of origin from Customs
• Analyzed logistic problems researched solutions and provided guidance in implementing the solutions for Projects.
• Developed and maintained excellent service with internal and external customers.
• Provided written quotations as requested by customers.
• Ensured customer profile information was entered and updated in the system.
• Managed onsite warehouse, of site warehouse and monitored third party warehouse.
• Answered customer service inquiries, created timely solutions to ensure high level of service.
• Provided training to all new assigned staf.
• Overseeing the safe arrival and on- time departure activities (on loading, of-loading and ground support) of the aircraft on the ramp
• Manage diferent ground support equipment (GSE) depending on the assigned area in line with the operating manuals based on the training qualifications.
• Assist in air side operation activities including sorting, loading and unloading baggage and cargo correctly (whether it is a unitized or bulk) to and from systems, ULD, truck carts and aircraft.
• Inspect assigned ground support equipment to ensure serviceability and suitability.
• Discusses safety concerns openly and reports them to the supervisor.
• Ensure vehicles and equipment in close proximity to the aircraft, congested areas and where mandated are marshaled in and out, to and from the aircraft in safe manner.
• Manage & Transfer unit load devices baggage dollies and urgent documents within the cargo terminal and turnaround areas.
• Liaising with all departments and sections where required.
• Daily reporting to the supervisors.
Trainings & Development Aspects:
• Aviation Security
• Security awareness & Ramp safety induction
• Fundamentals of human factor
• Fundamentals of dangerous goods
• Safety cones placement
• Developing pricing strategies balancing firm objectives and customer satisfaction
• Identify, develop, and evaluate marketing strategy, based on knowledge of establishment objectives, market characteristics, and cost and markup factors.
• Regularly visits key customers, to build, grow and maintain good relationships with customers.
• Managing and monitoring the customer sales and purchase orders processing team.
• Ensuring operation of receipt of orders to final delivery and invoicing
is being done on time and smoothly.
• Coordinate with warehouse team for on time and smooth delivery operations.
• Ensure that order received from customers are accompanied with the required approvals.
• Looking for order process improvements in coordination with other departments for smooth and hassle-free order processing.
• Achieves sales satisfaction index targets by providing excellent customer service.
• Prepares all required documentation to complete the sale process.
• Coordinates with Shipping line and Destination Agent teams to present complete service to the clients.
• Managed to organize and maintain numerous purchasing tasks from seeking quotations, preparing financial evaluations, issuing.
• Purchase Orders and following up on deliveries to UAE and into other operational locations by applying multitasking and with exceptional organizing skills.
• Maintaining and developing relationships with existing customers via Meetings, telephone calls & emails.
• Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures
• Communicated with the purchase department regarding payment of outstanding bills.
• Arranging & Collecting Cargo from Customers to warehouse.
• Coordinate with warehouse team for on time and smooth delivery operations.
• Prepared documents for shipment claim submissions.
• Updated the database with changes in carrier status.
• Uploading & finalizing MBL (Master B/L) through web base system according to line, through which Shipment is loaded.
• Preparing Invoices & Local Purchase Order (LPO)
• Provided support to the sales team, ensuring all sales and service objectives were met
• Assisted in the development of new policies and procedures.
• Reporting To Supervisor.