Admin Assistant Executive
Union Coop
Total years of experience :11 years, 11 Months
Effectively drafted various Internal and External Memos along with proposal comparisons.
Accurate preparation of Request for Quotation (RFQ) according to the required specifications.
Coordinated with Branches and other Departments for fulfilling their needs as per remedy request.
Follow-up with suppliers for job completion as per approved quotation and Ensured high quality goods delivery and timely service, maintained by the suppliers as per Union Coop Standards and ensure all collection of Invoices along with valid documents.
Maintained accurate database of LPO’s, Memos, Invoices etc., which has been effectively used for Quarterly and Annual KPI reports.
Timely updated records on Oracle’s ERP - JD Edwards and BMC Remedy System.
Handled more than 600 Petty cash remedy request, collectively worth 315, 000 AED.
Managed Vehicle Management System for 100+ Union Coop Vehicles with timely renewal through RTA, service repair & maintenance with agency & contract supplier (Emirates Transport), Fines, Local Permissions, E wallet etc.
Handled Contract Renewals and Initiated New ones.
Assisted Admin Department’s contribution for Annual Employees Gathering 2017.
• Projects
Food Hospitality World Expo - 2014 to 2016 (7 Editions : Biannual show)
CeBIT INDIA - 2014 & 2015
World Of Industry - WIN INDIA - 2013, 2014 & 2015
• Visitor Promotions: Managed event promotions and handled a team of interns to target VIP Visitors, fix B2B meetings with exhibitors and organized tele calling follow-ups to ensure visitor turnout
• Sales & Promotional Collaterals: Collaborated with Head of Marketing on conceptualizing; designing and liaising with agencies to design promotional collaterals (presentation, corporate brochure, newsletter & official press release, Concept notes & edit brief for online & print media) as per the Media Plan and Corporate guidelines
• ATL, BTL & TTL Activations: Assisted Marketing Head for activation of ATL, BTL and TTL activities
• Strategic Alliances & Partnerships: Negotiated and closed partnerships (commercial & non-commercial) with trade, professional & government associations like FICCI, NASSCOM & STPI and media partners
• Vendor Management & Engagement: Sourced, negotiated and managed several external support agencies including printers, design, marketing, PR, photography and social media
• Social Media: Managed the social media efforts on Twitter, Facebook and LinkedIn for CeBIT
• Client Acquisition & Delegate Promotion: Assisted the project head in pitching sponsors through research & proposal drafting. Handled a team of 3 members to generate 150+ paid delegates to the CeBIT Global Conferences India 2015
• Campaign Management & Coordination: Developed & coordinated digital media & PR campaigns
• Database Management & Planning: Worked on tailoring roadmaps on sourcing New Database, timeline for database upgradation and allocation for specific activities related to the shows
• Onsite Management (Operations): Ensured smooth flow of inauguration ceremony, awards presentation & conferences.
• Travel: Represented company at promotional events (roadshows, activations) and exhibitions at Delhi & Bengaluru
Special Projects planned and executed at HMFI:
Successfully managed 2 critical special events resulting in visible net revenue increase and record ticket sales in the history of the organization
1. Great Indian Culinary Challenge 2013 -2014-2015 (3 Editions) at Food Hospitality World Expo
• Initiated collaborations with Celebrity Chefs and Executive Chefs to be part of jury for the competition
• Managed a team of 3, to ensure maximum professional chef participation from 3 - 7 Star Hotel Properties for the competition
• Spearheaded committees of 12 or more fellow employees and volunteers to execute GICC onsite
• Successfully achieved year-on-year target chef registrations - who are a key visitor and buyer-influencer group for the Exhibition
2. International Purchase Manager’s Summit & Awards at World of Industries - WIN INDIA
• Co-ordinated the speaker-roster (Chief Purchase Officers & C-level executives) for the summit
• Exceeded assigned delegate-target for the summit (delegate profile: Purchase Managers)
Project Achievements - CeBIT INDIA
• Won Bronze for the B2B Campaign of the Year at the PR Week Asia
Awards - Appointment of the PR Agency for CeBIT was through the
Marketing team’s effort. (CeBIT INDIA is the World’s first Trade Fair to win this honor)
• Won Bronze in the ‘Knowledge Hub’ category at the 1st ever Exhibition Excellence Awards in India 2016 (CeBIT Global Conferences Team
• Part of leadership team Heading Workshops and Conferences in Renewable & Infrastructure Sector
• Delegate-sales and Exhibition Space Selling
• Ensured tracking and smooth flow of Pre, Onsite and Post events deliverables
• Logistics closing in on hotel partnerships for hosting of delegates and speakers
• Identification, appointment & execution of work with vendors: website, print, design etc.
• On job training on selling of Digital and Non Digital advertising slots for Outdoor Advertising
• Lead Generation and Scheduling of meetings for the Sales Manager
• Client servicing: On creatives and collateral creation (coordination with client & design team)
First Class