Manager Procurement
Cogos Technologies Pvt Ltd
Total years of experience :14 years, 1 Months
• Lead the State Performance - Sales, Supply, & operations
• Sourcing & interviewing the right resources, motivating the team for operations & performance
• Development Strategies. Improving process and monitoring,
• Ensuring the team Following Company's policies, practices & Guidelines for daily operational activities
• Monitoring and Guiding Team for better performance.
• Negotiating with Vendors, Vendor Management & Monitoring Monthly KPI’s.
• Monitoring Open Orders daily, weekly and monthly.
• On boarding Customers and Vendors with proper KYC documents to check and approve for further process.
• Ensure to close orders on month ends and to submit invoices to customer on time and follow up on bills receivables.
• Approving Advance payments to Vendors and Monthly payments follow up to vendors.
• Monitoring receivables / Collections on daily basis along with team and Finance department.
• Monitoring Team Performance, and working towards Appraisals.
• Fixing the issues with customers / vendors for debit / credit notes.
• Responsible for all quality output for complete Procurement activities of the team including Direct and Indirect Procurement.
• Attending Weekly Governance call with client Process
• Development Strategies. Improving process and monitoring,
• Creating & updating Process SOP's as inline with customer requirements and process and validating SOP’s every quarter.
• Ensuring the team Following Company's policies, practices & Guidelines for daily operational activities
• Monitoring, guiding, and inspiring the team to improve performance, as well as communicating team objectives.
• Negotiating with Suppliers, Vendor Management & Monitoring Monthly KPI’s.
• Ensuring Customers quotations are submitted on time.
• Checking Bill of Ladings and Air ways Bills with proper required details and parameters.
• Following up for business confirmations and negotiating with airlines if needed.
• Coordinating with Airlines for rates and improved schedules.
• Updating customers for their shipments, and submitting reports as requested.
• Monitoring Warehouse operations and Customs team for timely clearances.
• Ensuring invoices are raised immediately after shipment or before financial closing period.
• Visiting Customers & Warehouse as and when needed.
• Ensuring Payments to Service providers are on time.
• Handling Key Customers, nominated clients for their sales & operational functions
• Liaised and supported the Sales Team in developing Air & Sea freight business.
• Coordinating with Customer on container documents such as delivery notes, BL’s, DO’s etc. ensuring correctness of information for B/L’s. Follow up for shipping release instructions.
• Responsible for communicating and initiating for Nominated Export / Import shipments with overseas offices / Agents
• Coordinating with head office and seaport offices at Chennai / Mumbai for vessel schedules and sailing information.
• Updating customer with their respective cargos departure and estimate arrival schedules frequently.
• Ensuring timely submission of customer enquiries and quotations.
• Initiated to raise Invoices for the shipments affected in the same month before the closing dates and ensure collection of payments
• Frequent update to customers on the new prices & regulations applied by the shipping companies and the vessel operators. (BAF/ CAF, etc.)
• Interacted with the branch offices within India as well as Far East and Middle East for their export and import nominated shipments
Reporting to: Planning & Commercial Manager
•Commercial and Logistics: Coordinate and monitor for all necessary commercial documents from supplier well in advance before readiness and advice customer on the same. Coordinate for payment (wherever applicable), and ensure transport documents in line with LC terms (if applicable). Coordinate & ensure for smooth order processing and logistics. Initiate creation of all necessary shipping documents such as delivery order and Commercial Invoice review and process for approval of same. Coordinate & Ensure the Goods are collected on time and ensure having acknowledgement of the same from factory/forwarder/customer as applicable.
•Procurement Management: Finding Vendors, obtaining quotes, Negotiations, finalising vendors and ensuring purchase orders are placed on time in line with the Vendor / Customer terms of payment and responsible for check and compare vendor price list, follow up with supplier on delivery and order acknowledgement, check and validate price/qty/terms/delivery dates in supplier order acknowledgement.
•Vendor Management: Handled all orders for dealers and Vendors in Europe, Russia, CIS and Oman. Responsible for complete cycle from receipt of customer PO, till delivery and Monitoring credit levels and then into payables. Monitor and ensure execution of all orders in accordance with company policies and procedures.
•Forecast and Reporting: Review monthly billing plan with Commercial Manager and report any foreseen risks immediately, take all necessary steps in implementation of agreed monthly plan. Provide necessary reports to Commercial Manager as and when required.
•Month End Provisions: Provide all necessary month end reports to Commercial Manager on last day of period closing such as Provisions for Freight Invoices, Start-up, Extended Warranty, Cross Territorial Provisions, and any other Misc Provision if any available. Previous Work History in Brief Duration Employer / Location Designation / Reporting Manager