Accounts & Procurement Manager
BLUEOCEAN CO LTD
Total years of experience :20 years, 3 Months
Manage all accounting transactions
Publish financial statements in time
Handle monthly, quarterly and annual closings
Reconcile accounts payable and receivable
Ensure timely bank payments
Manage balance sheets and profit/loss statements
Report on the company’s financial health and liquidity
Audit financial transactions and documents
Reinforce financial data confidentiality and conduct database backups when necessary
Comply with financial policies and regulations
Calculate, post business transactions, process invoices, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization
Clarify any questionable invoice items, prices or receiving signatures
Obtain proper information and/or data regarding invoice payments
Assemble invoices to be completed for payment
Verify and calculate all extensions and totals on invoices (calculating and taking discounts when applicable),
Review invoices and requisitions for satisfactory payment approval
Check vendor files for any previous payments and assign voucher numbers
Maintain copies of vouchers, invoices or correspondence necessary for files
Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures
Type periodic reports and other records
Reconcile bank statements
• Use IT systems to manage stock levels, delivery times and transport costs;
• Use data from IT systems to evaluate performance and quality and to plan improvements;
• Allocate and manage staff resources according to changing needs;
• Manage staff;
• Liaise and negotiate with customers and suppliers.
• Develop business by gaining new contracts, analyzing logistical problems and producing new solutions;
• Continually try to improve and develop business performance within the constraints of legislation, fuel costs and rising environmental pressures.
• Prepares and records asset, liability, revenue, and expenses entries by compiling and analyzing account information.
• Maintains and balances subsidiary accounts by verifying, allocating, posting, reconciling transactions; resolving discrepancies.
• Maintains general ledger by transferring subsidiary accounts; preparing a trial balance; reconciling entries.
• Summarizes financial status by collecting information; preparing balance sheet, profit and loss, and other statements.
• Produces payroll by initiating computer processing; printing checks. Completes external audit by analyzing and scheduling general ledger accounts; providing information for auditors.
• Avoids legal challenges by complying with legal requirements.
• Secures financial information by completing database backups.
• Protects organization's value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
• Financial Reporting
• Prepare monthly, quarterly and annual financial statements (balance sheet, income statement, statement of cash flow, statement of owner’s equity).
• Ensure an accurate and timely monthly and year-end close.
• Provide status of financial condition by collecting, analyzing, and summarizing information and trends.
• Budgeting - Coordinate the preparation of monthly, quarterly and annual budgets and forecasts.
• Calculate variances from the budget and report significant issues to management.
• Internal Control - Maintain a documented system of internal controls and accounting policies and procedures.
• Ensure compliance with accounting policies and procedures.
• Liaise with external auditors and provide the necessary information
Ensures that invoices are processed in accordance with the terms of the contract / purchase order.
Separates vendor invoices for capital expenditure from invoices for trade payables and indicates the payment due date in all cases based on the agreed payment terms Payable systems and procedures.
Maintains the confidentiality of sensitive information pertaining to A/P.
Performs other duties related to administrative responsibilities as assigned by the line manager.
Bachelor of Commerce