Senior Document Controller
Saudi consulting Services (Saudconsult)
Total years of experience :8 years, 4 Months
Registering all incoming and outgoing correspondences, MoMs, Drawings & technical submittals.
Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution.
Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, site instructions, change orders, NCR, RFI, RFM, SHOP DRAWINGS, AS-BUILT DRAWINGS, Letters, staff daily report, Material Submittals, Technical Submittals, Engineering Submittals, QA/QC Submittals and other forms of pertinent documents from the Client, Contractor and Sub-contractors (including Louis berger / Saudconsult internal documents).
Set up/assist document control filing system.
Maintaining all files within the Filing Department.
Keeping all files in a shipshape condition.
Follow-up with team members and others for “open” status items to be closed down.
Be involved in developing and maintaining of document management performance and targets.
Maintain Project Documentation as per ISO standards.
Data input to database related to document receiving & tracking document.
Successful closeout and handover of documentation as required by line manager.
Ensure safeguard of all important documents under safe custody and with easy traceability.
Supervision and use all types of EDM system
Manage the complete timely project close-out and final handover.
Regular backup for (electronic copy) of the project documents.
Other responsibilities as requested from time to time.
Scanning (A0) Incoming & Outgoing shop drawings and from Contractors and Consultant Engineers (approx.: 350 to 450 per day) and As-built drawings, Technical & Material submittals, RFM, RFI, IR, WIR, and NCRs distributing them to the respective engineers and following.
Receiving Shop Drawings and As-built drawings from the contractor and updating in the computer all discipline drawings distributing to senior engineers & after comments from consultant engineers forwarding drawings to the Contractor.
Responsible for receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the work flow.
Communicate with Engineering to ensure the Document Distribution Matrix (DDM) is set up to meet project needs.
Set up/assist document control filing system.
Managed hundreds of electronic and paper documents.
Maintain quality records of documents.
Ensured the security of the company’s data by keeping documents protected.
Scanned Technical Document Submittals & Material Submittals QA/QC Submittals, keeping in proper index in the computer.
Manage a coordinated approach to resolving technical issues in a timely manner.
Maintaining of record for all correspondence (In / Out)
Responsible for establishing and maintaining an effective document control system. Ensuring that all design documentation is accurate, up to date and accurately distributed to relevant personnel.
Preparing weekly meeting reports and daily reports and reporting to Project Director / Project Manager.
Archive, control, and retrieve records as and when needed.
Scan, image, index, and organize documents project wise.
Opening new files in accordance with (PQP) for each new project.
Regular backup for (electronic copy) of project documents.