Finance Assistant
ACTED
Total years of experience :10 years, 0 Months
1. Payment
• Make adequate check on the supporting documents and insure it is in line with ACTED threshold and procedures before processing the payment and preparing the payment voucher.
• Prepare the required documents to proceed with the payment through MTAs
• Insure receiving back the proof of payment and the MTA’s invoice to prepare the MTA’s commission fees payment voucher after adequate crosscheck against the agreed fees mentioned in the agreement.
• Update the MTA’s payment tracker daily.
2. Accounting
• Record the entries of all processed payments in the associated bank books in respect to ACTED accountancy’s standards to be uploaded into the accounting software SAGA.
• Maintain high accuracy of accounting codes and allocation
• Ensure the monthly submission deadline is respected on a monthly basis.
3. Archiving
• Numbering the payment vouchers and add the date as per SAGA.
• Make sure all vouchers have been stamped PAID.
• Label the folder and submit it to the Clerk for scanning and physical archiving in the storage.
4. Audit
• Validate the samples requested from the auditors across the accounting records before submission.
• Proceed with the correction as requested.
5. Other tasks assigned by the line manager
• Assist the controller in procurement’s review.
• Assist in the CFU preparation.
• Assist in the monthly cash request preparation.
• Assist in tenders witnessing.
6. Procurement Control and Validation
• Contracts follow up/CFU update and accurate for submission to the Senior finance controller for validation and consolidation.
• Attend the tenders opening of his/her zone to ensure the eligibility.
7. Prepare the HQ Cash Request based on the updated CFU and payment tracker.
8. Cover the absence of the other assistant or the controllers.
9. Any other task assigned by the HoD.
-Main and sub warehouse inventory and preparing the
daily inventory reports.
-Receiving cash from sales representatives, doing sub-
fund reconciliation, bank deposit and preparing daily
cash reports.
-Submitting Purchase invoices, goods release and return
vouchers and preparing the daily sales reports using the ERP system.
Responsible of bookkeeping and registering daily operations on company journals and accounting books.
Registering all sales and purchases according to official invoices.
Organizing all financial files, documents and information.
Registering the daily operations on the accounting software.
Controlling warehouse, and conducting periodic inventory.
Delivering salaries of workers and employees.
Preparing the Company's main financial statements.
Maintain the confidentiality of business information.
Responsible of purchasing (dealing with Sales Representatives, receiving goods and handling invoices), and registering expenses.
Responsible of the Restaurant's revenues, receiving cash and Bank deposit.
Preparing the Profit and loss statement (P&L) on a monthly basis (All using MS Excel).
Responsible of staff-shifts managing.
Providing cashiers with cash to use at the sales points, and receive it back by the end of the day along with sales' report and cash.
Keeping accurate records of the fund by updating all daily financial transactions using ERP accounting system.
Bank deposit and reconciliation.
Maintain the confidentiality of financial information.