OFFICE MANAGER
SAUDI BAKERIES COMPANY LTD
Total years of experience :19 years, 2 Months
Lead daily office operations, ensuring seamless workflow and heightened
process efficiency
•Coordinate scheduling for meetings, appointments, and corporate events.
• Manage all forms of correspondence, including phone, email, and mail.
• Uphold office policies and procedures to maintain operational standards.
Collaborate with IT support to ensure optimal performance of office
equipment.
• Maintain an organized and welcoming office space.
• Act as a liaison with building management and external vendors for
facility upkeep
• Assist in the coordination and execution of various projects within the
department.
• Oversee inventory management for office supplies and timely
procurement.
• Contribute to budget planning and monitor expenditure.
• Handle financial documentation, including invoice processing and
reimbursements.
• Keep accurate records of financial transactions for accountability.
• Lead special projects, ensuring objectives are met with excellence.
• Communicate progress through regular project reports and updates.
• Serve as the primary contact for office inquiries, providing prompt
assistance.
Orchestrated comprehensive calendar management for C-suite executives, ensuring seamless coordination of meetings, appointments, and travel logistics.
Developed and streamlined executive documentation, including crafting presentations and reports for high-level meetings.
Handle incoming calls, emails, and correspondence, responding or redirecting as appropriate.
Managed prompt and professional handling of incoming communications, including calls and emails, ensuring efficient response and redirection.
Oversaw inventory control, maintaining optimal levels of office supplies and placing orders to support daily operations.
Co-directed support staff, including drivers and office maintenance personnel, to ensure operational excellence.
Plan in-house or off-site activities, like Organizing company events and conferences
5- Data Management and Reporting:· Maintain and update databases, files, and records, ensuring accuracy and completeness
Maintain HR records by updating the digital filing records and system, keeping past and current records up to date and accurate.
Weekly report to the HR Manager on the progress of the visa status/cancellation status
Oversee and provide administrative support for one or more offices in an assigned territory
manage the daily operations within that territory, including other managers, and provide reports to the primary office
Manage, coordinate, and arrange senior executives members’ travel and travel-related activities, including hotel booking and transportation
Primary point of contact office of the Regional Head
Custodian of Deliverables at branch i.e., Welcome Kit, Cheque Book, ATM/Debit cards, Tatkal Kits
Delivery of deliverables to customers at branch
Maintain inward and outward courier register for all deliverables / documents received at
branch / dispatched from branch.
Issuance of Passbook / Statement of Accounts against written customer request
Recording complaints as per the specified process & ensuring no complaint gets escalated
Master of Business Administration (M.B.A): Finance and Human Resource