document controller and accountant
Office AIM for Engineering Consultant
Total years of experience :10 years, 9 Months
Operational Efficiency and Communication Enhancement: - Implemented an efficient online system for scheduling, correspondence, and document management, resulting in streamlined office processes and improved communication. - Leveraged Aconex, an industry-leading construction management platform from Oracle, to connect teams and processes across the entire project lifecycle. - Captured a complete project record—all on one platform—backed by an unalterable audit trail that minimized disputes.
Comprehensive Document Management: - Established and maintained a robust document management system using Aconex. - Efficiently tracked and organized documents, both electronic and hard copy, ensuring accessibility and accuracy. - Utilized dedicated modules within Aconex for specific process flows, including model coordination, cost management, and field processes.
Information Security: - Implemented stringent security measures within Aconex to safeguard confidential information. - Employed access controls, encryption, and data loss prevention strategies.
Document Distribution: - Leveraged Aconex to ensure timely and accurate distribution of documents to authorized personnel. - Optimized information flow within the organization by creating a complete project record in one system.
Workflow Analysis and Improvement: - Analyzed organizational document workflows using Aconex, identifying areas for enhancement. - Resulted in increased efficiency and productivity throughout the project lifecycle.
Additional Responsibilities: - Demonstrated versatility and commitment by performing other duties assigned by the line manager/supervisor.
Cost Reduction through Strategic Negotiation: - Successfully negotiated with suppliers, utilizing strategic - Sourcing techniques and comprehensive market research. - Achieved substantial annual savings in procurement costs.
Accounting Proficiency and Financial Stewardship: - Managed financial transactions and maintained accurate financial records. - Prepared balance sheets, profit and loss statements, and other financial reports.
Tax Preparation and Compliance: - Prepared tax returns and ensured timely and accurate filing. - Kept abreast of all federal and state tax laws and regulations to ensure compliance.
Customer Engagement: Boosted customer satisfaction by understanding their needs and recommending suitable products and services.
Sales Enhancement: Improved merchandise display, driving sales and attracting diverse customers.
Contract Negotiation: Negotiated contracts and closed deals, resulting in increased revenue and long-term relationships.
Quality Assurance: Oversaw product quality control and assembly, ensuring compliance with industry standards.
Accounting Efficiency: Managed daily accounting processes with accuracy and efficiency, ensuring the integrity of financial data.
Document Control: Managed documents, ensuring accurate cataloging, storage, and retrieval. Led the transition to digital documentation.
Information Security: Implemented security measures to protect confidential documents, including access controls and encryption.
Workflow Optimization: Analyzed document workflows and implemented changes that enhanced efficiency.
Scrap Tire Procurement: Boosted procurement efficiency by understanding market dynamics and negotiating cost-effective deals for the purchase of scrap tires
Online Sales Enhancement: Optimized online marketplaces for the sale of scrap tires, driving sales growth and attracting a diverse range of international customers.
Financial Reporting: Documented and reported financial transactions, including cash, credit, and line of credit transactions, adhering to accounting principles and procedures.
Document Control: Managed documents related to the purchase and sale of scrap tires, ensuring accurate cataloging, storage, and easy retrieval.
Contract Negotiation: Negotiated contracts and closed deals with international clients, resulting in increased revenue and the establishment of long-term relationships.
Quality Assurance: Ensured the quality of purchased scrap tires, adhering to industry standards and customer specifications.
Accounting Efficiency: Managed financial transactions related to the purchase and sale of scrap tires, ensuring accuracy and efficiency in accounting processes.
- Reconciled Invoices: Assisted in reconciling invoices and meticulously identified discrepancies to ensure accurate financial records.
- Expense Reports: Created and updated expense reports, maintaining a clear overview of company expenditures.
- Reimbursement Processing: Processed reimbursement forms for employees, ensuring timely and accurate reimbursements.
- Bank Deposits: Prepared and recorded bank deposits, contributing to efficient financial management.
- Data Entry: Entered financial transactions into our internal databases with precision and attention to detail.
- Spreadsheet Accuracy: Regularly reviewed spreadsheets for accuracy, identifying and rectifying any numerical errors.
- Financial Records: Maintained both digital and physical financial records, ensuring transparency and compliance.
- Invoicing: Issued invoices to customers and external partners as needed.
- Payroll Support: Reviewed and filed payroll documents, contributing to smooth payroll processes.
- Audit Participation: Actively participated in quarterly and annual audits, assisting in data collection and analysis.