Supply Chain Officer
International Rescue committee
مجموع سنوات الخبرة :9 years, 6 أشهر
- Responsibilities:
• Ensure that procurement is carried out in accordance with IRC and donor-specific policies and procedures.
• Procure all necessary items for programs, offices and residences.
• Ensure that all materials purchased are of appropriate quality and price and are timely delivered.
• Generate all required procurement documentation and maintain records and files in an impeccable manner.
• Run tenders according to IRC’s & specific donor’s Standard Operating Procedures (SOPs) and requirements
• Work closely with Senior Procurement Manager in negotiations with vendors, when relevant, to drive for best terms of contracting (focusing on best price, quality, delivery time) for IRC.
• Finalizing tendering documents, after review, and submit to relevant HQ departments for their review/sign off.
• Coordinate with Finance Department to make sure the payments are delivered to the suppliers.
• Assist program staff with raising purchase requests (PRs) and provide price estimations of goods requested when possible.
• Update PRs on BVA system on regular base in coordination with other procurement officers, senior procurement Manger and Supply chain coordinator.
• The implementation and / or maintenance of standard IRC procurement policies and procedures.
• Ensuring and checking that procurement is carried out in accordance to IRC and donor-specific polices while preparing payment request.
• Attend the procurement committee meetings required.
• Coordination with Finance, Admin and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
• Ensuring that a transparent and responsive procurement process is implemented and maintained.
• Routine communication, coordination and planning with the relevant requesting staff / programs regarding the procurement documentation and timely payment process.
• Ensuring that all Supplies, services and equipment’s delivered to IRC should get paid in time.
• Establishment and maintenance of ethical, professional working relationships with suppliers.
• Maintain supplier information for regularly purchased items, and be informed of current local market conditions.
• Update and maintain a proper filing system as per IRC Supply Chain filing protocol.
• Assist and Conduct regular market surveys (Jordan market ) in key procurement categories and other requested categories to ensure that IRC is receiving best value for money
• Be an integral part of the procurement team, responsible and focal procurement officer for Syrian program Jordan market.
• Update relevant staff about the status of his/her request and delivery and maintain regular contact with supervisor on matters of procurement.
• Monitor the policies and procedures to ensure that they are kept updated and relevant to the in country situation and IRC Syria programming requirements.
• Ensure that compliance with policies is documented through systematic and random verifications of policy implementation and Procurement documents and records, based on a schedule agreed with the senior procurement officer and senior procurement manager.
• Provide consistent and constructive support to other departments to ensure compliance with policies and procedures.
• Promptly inform senior procurement manger and the Supply Chain Coordinator of any areas of concern of potential or suspected violations of policies and procedures.
• Ensure there is no negative audit observations/findings related to compliance and documentation. If required corrective actions plans are developed & implemented to address audit findings.
• Ensure that issues of compliance are standardized across all field sites
- Responsibilities: Procurement.
• Ensure that procurement is carried out in accordance with IRC and donor-specific policies and procedures.
• Procure all necessary items for programs, offices and residences.
• Ensure that all materials purchased are of appropriate quality and price and are timely delivered.
• Generate all required procurement documentation and maintain records and files in an impeccable manner
• Maintain and update list of suppliers and their qualifications, delivery times, and potential future development
• Prepare payment requests and collect all needed documents to facilitate payment submission.
• Provide all needed information and documents to finance as per IRC and donor policies and procedures.
• Coordinate with Finance Department to make sure the payments are delivered to the suppliers.
• Assist program staff with raising purchase requests (PRs) and provide price estimations of goods requested when possible.
• Assist in regular market surveys.
• Coordinate transportation of procured items to other IRC locations.
• Be an integral part of the procurement team and support all members under the supervision of direct manager.
• Collect needed documentation from different departments and site and lease efficiently.
• Update relevant staff about the status of his/her request and delivery and maintain regular contact with supervisor on matters of procurement.
• Assist in updating the Purchase Request Tracking Sheet (PRTS) and other procurement Tracking Sheets regularly.
• Maintain an accurate and organized filing system for both hard and soft copies.
• Perform other duties as required by the Deputy Field Coordinator
• any other tasks as assigned by supervisors
- Responsibilities: Logistics.
• Manage and coordinate closely with RI Program Managers and Warehouse Manager to distribute the supplies to beneficiaries and/or to designated warehouses.
• Coordinate shipment and transportation of procured items to other IRC locations.
• Be an integral part of the warehouse team and support all members under the supervision of direct manager.
• Liaise with border officials (both Tal Shihab and UN) for outgoing health shipments crossing into supported health facilities in southern Syria.
• Liaise with customs clearance agent, transportation service provider and IRC warehouse team about outgoing shipments and promptly collects and submits needed information and documents from different departments to guarantee meeting crossing deadline and smooth transportation process.
• Ensure that regularly updating and the anticipated shipment plan and status of the shipment for relevant staff.
*General:
Ensure that logistics and supply (purchasing activities) within the office are carried out according to Oxfam’s policies and principles (MAP).
Recommend and advise on any improvement or changes to these procedures as a means of further strengthening best practice adapted to the local context.
Responsible for maintaining good and professional relations and establish good contacts with vendor-suppliers, other humanitarian actors (including UN agencies) and government departments that relate to logistics
To support Senior Logistician on all other Country logistics and supply requirements.
*Procurement, storage, distribution:
Ensure the procurement of all supplies and service needs (high and low value transactions) as requested by various programmes supported by the office in a timely and cost effective manner and according to Oxfam Policy on procurement, and keeping in mind any donor requirements on procurement.
Coordinate all field deliveries with programme teams according to the volume of needs determined by the programme. To organise additional storage needs accordingly if required due to volume and needs.
Effectively implement all information/data system necessary for the sound and transparent tracking and management of the logistics function in Amman (Requisitions for low and high value transactions, quotations request forms, supplies request form, local purchase orders, Performa invoices, tenders, manifest etc.)
Ensure that supplies/goods/works contracts are presented in an agreed Oxfam GB format for authorization and that all contract records are well kept/filed (in both soft - on “O” drive and hard copies).
Ensure the timely payment of all goods and services rendered, in coordination with budget holders and the finance department.
Coordinate all logistics/procurement activities with other departments/affiliates in the office so as to ensure the most efficient use of office resources, namely staff time and vehicle use.
Weekly and monthly reporting to supervisor and Senior Logistics Officer on procurement tracking of all requisitions according to agreed deadlines and formats, Vehicle Report, as well as the field office monthly Status Report.
SALES
• Assists the Store Manager in meeting or exceeding assigned sales plans and target metric objectives within the assigned store.
• Maintains a commitment to the company’s sales processes, values and business code of ethics.
• Ability to achieve results and work with employees to ensure goals are achieved.
• Responsible for properly and accurately receiving merchandise, calculating sale discount,
totaling bills, accepting payment, and making change for customers; trains others to do the same.
LEADERSHIP
• Demonstrates the Skechers Key Behaviors for each Core Competency.
• Serves as a role model by presenting a professional image in appearance, words and action.
• Demonstrates excellent personal salesmanship and develops other employees’ selling skills.
• Assumes responsibility and displays the ability to take charge in the absence of senior
management.
• Successfully executes company objectives under the direction of the Store Manager and
provides leadership and tools to associates to ensure they also meet their daily goals.