PROCUREMENT & CONTRACTS SPECIALIST
Tatweer Company For Educational Services
Total years of experience :7 years, 5 Months
• Drive & operate the procurement & tendering process :management of PR’s, processing of vendor registration and prequalification, drafting and review of RFP’s, evaluation and analysis of technical and commercial bid responses, participation in the bid negotiation process, drafting and negotiation of contracts for awarded bids.
• Analyze contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, and corporate policies and business unit procedure.
• Solicits sources of supply and analyzes prices, discount rates, delivery dates, transportation charges, previous performance, commitments and indications of financial responsibility and recommends the most advantageous offer.
• Provide contractual guidance to business team members for appropriate Statement of Work.
• Manage contract-change control process. Liaise and interact with concerned departments to incorporate inputs/changes to the draft contracts.
• Analyze new law, regulation and contract trends for potential impact on business unit objectives.
• Assist in identification, development and implementation of new contract policy and processes.
• Ensure orders conform to specifications, terms and conditions and legal requirements and delivered in a timely manner.
• Procure urgent requirements when needed and ensure the completion of the approval process and documents.
• Prepare periodic reports with respect to the Procurement function’s activities and achievements to be submitted to the Procurement & contracts director.
• Issue requests for quotes/proposals and select best source consistent with cost, quality and delivery requirements. Negotiate and manage long term pricing agreements on critical commodities.
• Reviews procurement policy and requirements.
• Communicates with/reports to the Project Manager for project execution matters such as progress of the work, outstanding matters.
• Ensures familiarity with the project procedures related to procurement activities.
• Reviews, on a project basis, the terms and conditions with the Contract Engineer to assure consistency with the contractual obligations.
• Ensures that inquiries are issued on time to the selected vendors/contractors.
• Evaluates the commercial parts of the vendors’ bids (pricing, delivery times, payment and delivery conditions); and has the technical parts evaluated by the specialist.
• Reviews, before issue by Procurement, the completeness of the inquiry/purchase order package.
• Ensures that bid comparisons are initialed / approved as per Procurement Plan Ensures timely placing of the purchase orders.
• Expedites or has expedited the receipt of vendor’s/contractor’s purchase order acceptance.
• Controls the commercial aspects of all project purchase orders until delivery on site of all contracts for construction.
• Ensures that approved changes are covered by amendments to the original purchase order
• Monitor supplier performance by ensuring that product is delivered as scheduled and meets specifications; maintaining appropriate files and records of meetings with suppliers to ensure company requirements are met and that supplier is aware of their performance.
• Ensures that (progress) payments to vendors/contractors are in line with the agreements as per purchase order.
• Directs activities concerned with contracts and purchase, materials, products, or services: Examines performance requirements, delivery schedules, and estimates of costs of material, equipment, and production to ensure completeness and accuracy.
• Prepares bids, process specifications, test and progress reports, and other exhibits that may be required.
• Reviews bids for conformity to contract requirements and determines acceptable bids.
• Negotiates contract with bidder.
• Requests or approves amendments to extensions of contracts.
• Advises planning to production departments of contractual rights and obligations.
Internship program in (ERP) enterprises resources planning department
Business School Projects: Research of Aspirations and obstacles to entrepreneurship of Saudi collage students Senior Project Designing a sample of pharmacy system