Admin & Training Coordinator – Ordering & Planning
Al Ghassan Motors
Total years of experience :8 years, 3 Months
• Configuring Lamborghinis and placing orders on dealer portal
• Updating vehicle stock books (ADP Autoline - Kerridge).
• Preparation of monthly & yearly sales forecast in coordination with the Brand Director.
• Preparing yearly order plan based on sales forecast.
• Preparing yearly budgets for the brand in coordination with the Brand Director.
• Interacting with the factory for production slots, ETA schedules and bespoke specifications
for vehicles.
• Coordinating with the regional manager of the manufacturer to resolve issues.
• Managing sales and aftersales staff for trainings at the factory.
• Sole responsibility for the Lamborghini training portal (LAP).
• Maintain training records & report progress to Brand Director.
• Taking pre-orders and maintain customer database via manufacturer portal.
• Updating stock reports & stock position weekly for the President, VP & Director.
• Maintaining Demos and keeping record of usage.
• Dealing with VIP customers to cater their bespoke requests.
• Prepare profit reports on monthly sales for senior management.
• Maintain customer database on Lamborghini CRM Portal.
• Handling brand merchandise at all branches.
• Reporting directly to CFO on a daily basis.
• Preparation of payroll.
• Entering payroll data in Kerridge
• Handling staff medical insurance and keeping records.
• Maintaining staff records in Kerridge and physical filing.
• Translation of all the legal documentation (English / Arabic).
• Preparing sales invoices for branches.
• Preparing sales contracts & agreements.
• Preparing all the legal documentation for 50 / 50 deals.
• Maintaining database for credit sales and keeping record for maturity period.
• Preparing stock reports through physical stock count.
• Preparing monthly / weekly sales analysis.
• Handing Petty cash for Head Office.
• Keeping records for all cash & cheque deposits.
• Preparing cash & cheque receipts.
• Preparing daily collection reports.
• Maintaining filing & documentation at Head Office.
• Maintaining staff debtors.
• Maintaining staff Business trips.
• Handling travel agency accounts.
• Hotel booking & Flight bookings.
Administrating the sales department consisting of sales consultants.
Making Quotation and raising Bulk Invoices for all kinds of deals in Kerridge.
Maintain Customer Database & update record in Kerridge.
Maintain Customer files & records.
Organizing deal filing month & year wise.
Co-ordinate with other departments to process deals smoothly.
Co-ordinate with staff for proper deal documentation and to achieve the targets.
Prepare Stock reports & analysis of Sales to update the management.
Prepare reports on targets achieved by sales consultants.
Prepare profit reports on monthly sales.
Arrange delivery to customer in Co-ordination with Delivery In-charge and PDI In-charge.
Arrange Fleet Event and Program schedule receiving by Management.
Working On Kerridge ERP (Powered by Oracle)
Maintain Demonstration & Courtesy vehicles and recording their movement.
Prepare Weekly and Daily visit report upon receiving from Sales consultant and update to Fleet Sales Manager
Prepare and submit CE request & Claims to GM.
Request for Special Support from GM to Our VIP customer.
Maintain All Buyback and Revenue share deals and Keep update Records.
Short listing the job aspirant applications as per their skills and experience.
Take initial interview with local applicants to verify their availability and check their aspirations.
Coordinate with the Recruitment Agencies, arranging Interviews for foreign recruitment.
Supervise the Visa Issuing, Visa Authoring, Visit Visa’s & their Status of Expiry.
Preparation of Appointment Letters, Reports & Other Documents.
Travel Arrangements - Ticket Booking, Hotel Booking & T.A Allowances.
Supervise Arabic Translations of Company Policies to new Employees.
Arrangement of Meetings, Conferences, Minutes of Meetings, Schedules & Calendars.
Supervise Payroll & Overtimes of Employees.
Supervise Iqama Issuing, Iqama Renewal, Medical Cards & Exit & Reentry Status.
Supervise Final Settlements & Other Clearance of Employees. Drafting mails of C.E.O.
Preparation of all types of official communication of the administration.
Hiring skilled labors locally for Electro-Mechanical Works at site.
Contacting Manpower Suppliers to hire manpower as per the requirement at site.
Preparation of daily, weekly & monthly reports.
Receiving & assessment of quotations to get the best deals. Preparation of Purchase Order Requests Preparation of Requests for Inspection.
Drafting letters and emails for the manger