Administrative Coordinator
Dr. Sulaiman Al Habib Hospital
Total years of experience :16 years, 6 Months
Support to team of recrument Sources and Onboarding process, Visa related, Payroll related issues leave related issues
Overseas On boarding:
Once the candidate signs the contract :
Request for Visa
Make Visa documents
Contract
Culture letter
Diploma Letter
Arrange all the supporting documents. (Passport copy, Block Visa, POA.)
Sending documents to Agency for Visa Endorsement processing.
Once the Visa is Endorsed :
Request Ticket
Create Applicant ID
Send Arrival Notice
Prepare welcome pack
Prepare Cash Advance
Arrange Supporting Documents, fill all information in Lynx Oracle Application and Taleo.
Once the candidate arrives :
Take care of candidate for filing all the Application forms
Prepare Medical, uniform & Work Assignment form
Prepare Temporary Iqama
Create Employee ID & print the employee I.D card
Orientation to the new candidates
Send complete files to Concern Projects.
Maintained the selected candidates data analyzing and daily update
Prepare weekly progress report, monthly progress report and daily report
Creating the file’s and Identify numbers new hiring employees
Coordination & preparation of reports
Issuing Demand letters
Issuing employment contracts and offers
Reporting to the Recruitment Manager
Providing & support to Staff
Coordinate to Admin manager
Coordinate to Government Relation Officer
When required, search CV database sites and social media channels for candidates and contact them regarding roles.
Office administration and proper filling of documents. Utility bills and office expenses bill, prompt payment. Data Entry of In carry/dispatch/Updating Contracts/ Bill details.
The work involved preparing daily sales and invoice report. And make the discrepancy report, work in Excel Sheet, and match the payment by the Agent of the whole month and year.
Create Invoice’s
Prepare Daily sales Reports
Prepare Daily Discrepancy Report
Prepare Remedy Software Resolving Tickets
Prepare Sagent Report
Prepare banking and company statements Reports
Access files:
Finance Ticketing System
Billing and follow up Operations
Retailer Cash Collection Operations
Assisting all the activities of the Office manager in the Embassy, and entering the Data in Database and thereby updating the record.
Collecting client information and addition in Policies online, and make report Microsoft Excel sheets.
Collecting Hajj Pilgrims Profile Information on Online Send Data through Centralized web site to Mumbai Hajj Committee Head Office. Online on integrate Hajj Pilgrims Management System, apart from the office computerized work
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