Finance and Admin Manager
Queen Palace Furniture
Total years of experience :18 years, 7 Months
- Remotely Managing & developing Supply process from Europe & Turkey.
- Recruiting and designing Task assignment for staff in Iraq as well as building Marketing & Purchase logistics team in Jordan.
- Moved to turkey in order to maintain more quality & control system with our suppliers.
- Working to develop company credit with Suppliers & Financial Institutes.
- Renovating Inventory, Purchasing & Logistics Operations.
- Ability to implement any new rules, procedures or application.
- Audit & Approve the day - to - day Bills, Forms, Requests
- Approving All Accounting Entries through ERP System such as (Journal, Payments & Receipts).
- Review and maintain the purchases terms with the local suppliers
- Handling local, exported Sales, making all invoices in conformity with tax regulations (taxable, exempted)
- Review account balance and approve payments for suppliers.
- Managing the accounts receivables with the follow up for collection tasks
- Approve Store Issue Req. & Materials In - weekly report
- Prepare & review job costing sheets.
- Process & review month end Procedure & Month Closing transactions as well as discussing the draft T.B with Management.
- Bank follow up especially for bank statement reconciliation, LC Negotiation & TT Transfers
- Processing & Costing for Imported Shipments with follow up in regards of shipping & tax issues.
- Maintain, review & Issue the Tax Monthly Related reports & /or Forms (Income Tax & Sales Tax).
- Authorized by Owners in Tax Department & Social Security Corp.
- In charge & Management representative during external auditors & tax auditors meetings/ visits.
Handling all accounts process from Processing Sub Ledger, posting to GL up to Month End Closing and finalizing all Financial Reports
• Cash Sales monitoring, confirming in Sub ledger, posting to GL over 500 cash sales Invoice or credit & adjustments, and daily reconciliation for the cash sales with preparing all required Receipts.
•Authorize & approve the daily petty cash entries plus the reimbursement when required.
•By authorize & approving the daily payment vouchers issued for suppliers cheques or and suppliers & staff transfers
•online monitoring for all bank transactions as well as approving all transactions for bank charges and commissions
• weekly reconciliation for bank current accounts, L/C & LG margin & deposits accounts
• fund management, utilization of funds analyzing banking facilities & review the bank facilities, applying for letter of guarantees
•Letter of credits preparing, negotiating and documents preparing.
•My responsibility covers four trade receivables main accounts contains over 300 active account with over 2, 000 monthly transaction of invoicing & receipts
•Around 100 staff account for advances & travel advances
•Daily Invoicing to the customers with coordination with support & Software Department.
• Monthly update of contracts with invoicing and follow up for annual maintenance agreements signed or renewed with clients
•approvals for the materials issued to jobs, reconcile job reports budgeted consumables against actual consumed, weekly review the job reports, cost with actual reports received from sites
•Monthly jobs closing, processing and invoicing to the clients
•Review & coordinate with system analysts, software management for approvals of monthly reports for the clients under (BOT)
•Working on daily updates & Monthly Entries Required for Fixed assets module in ERP according to the Material issued as assets ( Equipments from different categories )
• preparing the required adjustments or/ and stock adjustment
Micro Data Computer L.L.C \ Emirates Falcon Ind. & Engg. Supplies
P.O Box: 72660 Abu Dhabi, United Arab Emirates
Company Industry: Oil/Petroleum
Managing & Supervision the accounts & logistics Departments
1- Control and monitoring the companies cash and bank accounts by: -
a-Approve the cashiers transactions, documents & updates entered through R.V & P.V
b-Bank reconciliations & updating the bank & cash ledgers & budget on weekly basis.
C-Follow up & control the payment & collection process to match the budget.
2- Managing the A/R accounts by controlling over a hundred clients with monthly orders exceeds millions and involving daily invoicing by:-
a-Working with the sales manager, department to ensure that invoicing matching the company sales forecasts.
b-Coordinating with the client's procurement, accounts departments to ensure & secure the best possible way of delivery and terms of payment
c-Negotiation for export documentary credits L / C, with both parties(banks and clients)
d-Monitoring and checking the billing and delivery process to ensure compliance with the L / Cs terms and conditions.
e-Ensure posting the sales, job invoices and export bill of exchange on date.
F-Updating the sales and cash ledgers, budget & reporting to the same to the Finance Manager & Managing Partner.
3- Managing & control the accounts payables by:-
a-Ensure purchase orders placed based on Decisions considering the economical factors (cost, terms of payments, time & quality)
b-Ensure delivering the ordered goods within the time limit, by follow and corresponding the suppliers and freight forwarders from order placing up to the end user.
C-Professional experience (A to Z) in freight processes & solutions (air, land and sea)
4- Monitoring and working to improve the company finance and facility position & the financial ratios of performance and profitability.
5- Job Costing for (Contract Phases & Costing for import-export)
Preparing the monthly financial & Management Reports i
- Fixed Assets Management: including preparing, updating & editing detailed report for the movements of fixed assets.
- Accounts Receivable Management: -Edits & processing the projects Progress Payment Certificates, Invoicing to the Clients & updating the related A/R & GL Accounts accordingly.
- Accounts Payable Management:-by managing & handling over 200 account payable accounts, managing the Suppliers & Sub-contractors profiles by analyzing and Study the Bills & Claims submitted by Sub-Contractors & suppliers.
- Editing & updating the accounting system and management reports for daily transactions of Payment, Journal & Receipt Vouchers.
- Preparation of Payroll.
- Job Costing: sorting, coding and analysis different project costs and recording it in the system according to project phases & cost codes.
- Making Yearly Provisions of Staff Leaves & End of Service.
- Making Financial Settlements of Depreciations & Provisions on monthly basis.
- Finalization of Accounts with Preparing (Trial Balance, Income Statement, Cash Flow and Balance Sheet ) & Lacing with External Auditors to Finalize All aspects of Period End Reports.
- Preparation & Negotiations for Documentary Credits (L / Cs).
- Purchasing Management: Preparing Inquires & L.P.Os, Coordination Purchase process with best conditions, & Terms of Payments.
- Reporting all above to the finance & projects Managers