Finance Manager
PARAGON SHIPPING AND LOGISTICS LLC
Total years of experience :13 years, 2 Months
•Reporting to Managing Director
• Responsible and accountable for the core sub-applications which includes General Ledger, Planning & Budgeting, Accounts Payable, Accounts Receivable, Fixed Assets, Expenses and Cash Management
• Strong cash position enabled by tight controls and efficient monitoring system and to ensure that optimum level of funds for the smooth running of operations.
• Implemented VAT related controls and procedures into the operations to differentiate Zero Rated & Standard Rated Tax elements
• Ensure compliance of VAT accounting, maintenance of required docs and returns filing
• Regular and robust financial analysis enabling assessment of the viability, stability and profitability of a business.
• Timely completion of transaction processing at the intervals and timelines prescribed in the accounting policies and procedure manual.
• Creation and maintenance of all policies and procedure and constant review to be suit the changing dynamics of the commercial and financial requirements.
• Relationship management with banks and sorting out all/any issues related to banks (includes overseeing matters related to Repayments of Bank Facilities, Interest rates, exchange rates, etc.)
• Monitor the day-to-day financial operations within the company, such as payroll, invoicing, and other transactions, if required reach the floor level to get things done within minimum timeline
• Review the monthly closing activities, preparation of financial statements and review all monthly balance sheet reconciliations with in timeline
• Effective & Methodical planning of the budgeting and forecasting exercises and ensure completion within the deadlines.
• Active participation in monthly and annual Performance Review processes with department stake holders
• Ensure all the assets of the organization are duly validated and properly recorded and relevant records are maintained for additions & deletions ensure proper asset depreciation is carried out
• Identifying and allocating CAPEX & OPEX in proper and in line with the company directions
• Constantly working on improving efficiencies by streamlining the processes of the company
• Handling internal & external audits, liaising with auditors to ensure annual monitoring is carried out
• Optimize risk management by ensuring adequate insurance covers for possible exposures, minimize forex loss exposure by adequate planning and having forward cover in place and major contracts are validated
• Ensure that all financial aspects are under control in the constantly changing business and personnel environment
• Ensure efficient vendor management by constant review of current vendors’ vs. current market and negotiate better rates and rebates
• Manage the payables effectively by ensuring periodic reconciliation and timely disbursement to suppliers
• Validation of Vendor invoices and control of expenses in line with the budget
• Implemented Credit Policy & ensure the credit billing are strictly monitored and recovered without bad debts
• Perform Credit review and handle receivables management
• Support the 3PL business & Contractual business as a team in player in projects for providing key information to the commercials in accurate project costing and part of implementation controlling any variances
• Develops team towards accomplishing work objectives and overall department goals, includes holding direct reports accountable for their effective management of staff.
• Manage the accounting team and ensure timely setting up of objectives and periodic performance reviews
• Current Team Size Handled and reporting are Direct : 3, In Direct : 5 : Total 8
• Responsible for all financial matters of the firm
• Cash flows and Fund Flow analysis
• Analyzing and suggesting new measures to be taken
• Reconciliation of banks, branches, debtors, creditors etc.
• Forex/Multi Currency transactions and Adjustments
• Preparing Finalized TB for External Auditors
• Finalization of Accounts up to B/s and P/L according to accounting standards
Day to day transactions
Cash book preparation
Vehicle sales final settlement
Cash inflows & out flows
Billing, Invoicing, Payments, Receipts
Job card functioning
Reconciliations like BANK, Branches, Debtors & creditors etc
Monthly salary Preparation with EPF & ESI
Finalization of accounts up to the Profit and Loss account and Balance sheet
Inventory Management
Invoicing & Cash dealings