Document Controller
Adnoc Distribution
Total years of experience :10 years, 9 Months
Job Profile
•Document Controller duties managing the inflow of all documents from consultant and contractors and areas such as tracking internal distribution.
•Using Electronic Database Management System IBM Content Manager Enterprises Edition Version 8.3 (Client for Windows).
•Maintenance and storage of all files and input and maintenance of the Content Manager System.
•Establish document tracking system to ensure that information can be quickly retrieve when request.
•Ensure document are scanned and filed on a regular basis and prepare regular reports and update.
•Preparing transmittal for transmitting all documents to contractor and consultant.
•Preparing Weekly Ball in Court Report.
•Supervises the activities of contractors and administration staff as required.
•Prepare flow chart for document controller.
•Establish, maintain and protect all documentation for division for efficient retrieval.
•Manage the transformation of the hard to soft archiving system with user friendly search engine for timely retrieval.
•Responsible to receive and manage tender document for further job action.
•All documents are files in safe custody and making records easy and fast retrieval by computerized system as when required.
Job Profile:-
•Working expedition document control software keeping all the documents.
•Follow the document approvals within 10 working days cycle as per contract.
•Establishing clear traceability of document with office.
•Co-ordination with Client and Contractor.
•Submit weekly ball in court report to client.
•Directly responsible for organizing all incoming/outgoing mail of projects.
•Archive fills proper and systematic way.
•Ability to work as part of team in a variety of conditions.
•Preparing the weekly staff project workload schedule through pivot table in Excel.
•Liaison between Office Manager and the office as whole.
Job Profile:-
•Preparing different types of formats master register in Excel for submittal, Transmittal, all the incoming and out going correspondence through hyperlink and enter data’s that is easy to trace Document/Drawing.
•Directly responsible for organizing all incoming/outgoing mail for all projects.
•Prepare and update Drawing and Document of Control records, contract document and drawings, filling document, drawing and correspondences in a proper and systematic way.
•Co-ordination with consultant.
•Preparing Weekly Ball in Court Report.
•Follow the approvals and update the status for submittal, Transmittal Drawings.
•Keeping Record in a systematic way & update filing system.
•As a senior Document Controller also provide full secretarial jobs to the Divisional Manager.
•All type of documentation works such as receiving, registering, controlling and filling of all types of internal and external document including drawing and as direct by Project Team Leader
•Liaison between Divisional Manager and the office as whole.
•Controlling all documents in Expedition Software. (Mostly used modules are Letters, Submittals and Transmittals, as well as the issues and reports and forms widely used.)
•Preparing the weekly staff project workload schedule through pivot table in Excel.
•Provide coordination secretarial service to the managers and department.
Job Profile:
•All type of documentation works such as receiving, registering, copying, controlling and filling of all types of internal and external document including drawing and as direct by project manager.
•Directly responsible for organizing all incoming/outgoing mail for all projects.
•Project correspondence of engineering/construction stage of each project (start to end), monthly progress report.
•Issue documents and drawing to the clients, vendors, contractors.
•Prepare and update Drawing and Document Control list, filling document, drawing and correspondences in a proper and systematic way.
•Co-ordination with consultant, site engineers and sub contractors for efficient project management.
•Preparing different types of formats in Excel and enter data’s from various drawings of different plants for the drawing update project.
•Arranging quotation from the supplier/subcontractors.
•Follow the approvals and update the status.
•Coordinate with document control department of client.
•Taking care of all the administrative requirement of day-to-day works.