Document Controller
Arcadis
مجموع سنوات الخبرة :11 years, 6 أشهر
issuing & distributing controlled copies of information and
assisting departments with queries on documentation requirements
Skilled in interacting and coordinating with internal & external business
partners and evaluate, prioritize, organize & delegate work schedules
Exposure of process & principles of company's document lifecycle
procedures, electronic data management systems, supplier document
controls, electronic filing systems, technical library and a range of office
software, including E-Mail, spreadsheets & databases
Proficient in compiling control files related to Contracts, Finance
Documents, and Procurement Documents, Legal Documents, drawing,
Technical Documents, Submittals, Query Sheets, Shop Drawings
Approvals and Correspondence of Internal & External letters
Sending transmittals via Aconex to all subcontractors.
Monitoring transmittal chain among contractors.
Monitors outstanding NCR’s, SI & SOR from contractors
Transmit Payment Application Certificate via Aconex to client.
Transmit RFC’s via Aconex.
Issue Weekly Dashboard to Client
Preparer weekly Aconex progress reports.
Faithful & Gould (Member of SNC Lavalin) Saudi Arabia as Document
Steering efforts in document controlling by organizing, storing, managing
and tracking paperwork, documents and computer-based information
Maintaining all department documents and archiving documents with
proper filing convention
Sustaining transmittal logs (in/out), electronic and paper records
ensuring information is organized and easily accessible
Performing activities such as Document Control, Document Archiving,
Document Imaging and Maintenance of Document Register for Projects
Monitoring documents such as Contracts, Finance Documents, and
Procurement Documents, Legal Documents, Drawing, Technical
Documents, Submittals, Query Sheets, Shop Drawings Approvals and
Correspondence of Internal & External Letters
Creating list of submitted documents scanning, indexing, archiving, and
releasing in the ECM System with physical location of the files
Confirmed maintaining executive’s agenda and assisting in planning
appointments, board meetings, conferences and so on
Shouldered the responsibilities of:
Attending meetings and keeping the minutes of meeting
Receiving & screening phone calls and redirect them when
appropriate
Prioritizing outgoing or incoming correspondence (E-Mail, letters,
packages and so on)
Managing confidential documents ensuring they remain secure
Designing invoices/financial statements and assisting in bookkeeping
Administered office supplies and negotiated terms with suppliers to
ensure the most cost-effective orders
Maintained electronic and paper records ensuring information is
organized and easily accessible
Collaborated with consultant outstanding submittal status
Identified and resolved routine problems
Spearheaded day-to-day administration requirement of over 200
staff members in a joint venture environment
Scanned & indexed documents and manuals in electronic filing
systems
Authenticated & appraised historical documents, archived materials,
organized archival records and developed classification systems to
facilitate access to archival materials
courses: Oct’
Faithful & Gould Document Controller
Emaar (King Abdullah Economic City) Document Controller
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