Senior Finance Officer
Spark
Total years of experience :19 years, 11 Months
• Train partner organizations in the improvement of their financial management systems.
• Coach partner organizations in drafting activity budgets and reporting on these budgets.
• Preparation of external financial audits for the partner organizations.
• Being the main contact for financial matters to all partners in the country and to the Finance department of SPARK in HQ in the Netherlands.
• Control and process financial reports of local partners.
• Submit new projects (IEO & TBB) through JORISS.
• Making payments for Spark office and process all payments in the bookkeeping system.
• Administration of SPARK office, preparation of monthly financial reports of SPARK office.
• Maintain contact with local bank and micro-finance institution.
• Representation and networking with donors and partner institutions.
• General IT, HR & office management support.
• Being responsible for the preparation and submission of the consortium financial reports.
• Help in developing new budgets, especially for the consortium budget.
• Help in ensuring that the local partners financial procedures and reports are timely, transparent, and in line with DRC and donors guidelines.
• Follow up with the partners about their BFU, Draft budgets, Bookings & financial statements.
• Spot check and field visits as needed in a close coordination with the National finance and Administration coordinator.
• Ensure all ECHO project financial transactions are correctly documented, filed & archived.
• Help in Filling the SALT system on monthly basis.
• Support HR in keeping an updated file for the proper allocation of the local staff & expats.
• Coordinate with consortium co-applicants to prepare consolidated monthly reports, with the needed supporting documents.
Finance and Accounting:
• Managing the project Accounts, cash & bank operations and daily transactions, and monthly bank reconciliation sheets, according to the EU Rules and Regulations.
• Monitoring the overall budget of the project, cashboxes, the expenditures of the projects, audits, internal control procedures and keeping the updated lists.
• Follow up on the EU Grants along for three phases (Agadir I, II and III), with total amount of 4 million euros for each phase, as well as the contributions from the four member states.
• Responsible for managing the quarterly, annual narrative and financial reports, the Agreed upon procedures reports, and regular bank reconciliations reports.
• Handling complete procedures of acquisitions, procurement and bidding with compliance to the EU and ATU rules and regulations, and facilitating contractual arrangements and administration of its financial procedure for payments.
• Reviewing the classification of all vouchers/receipts according to completeness and to categories of the internal structures and cost control.
• Preparing for External Audit and monitoring sessions conducted by the European Commission’s Audit Unit.
• Handling project inventory list and Procurement of goods & services for the project according to EU regulations including handing over to counterpart procedures.
• Organizing regional forums, meetings, workshops, regional trainings and conferences.
Administration:
• Full responsibility on the administrative and logistical aspects of project activities (meetings, workshops, procurements, flight reservation, etc.)
• Following up all the Human Resources tasks and related files, and conducting regular Administration duties.
• Managing the project’s vehicles, monitoring log-books, and required maintenance, and Monitoring the availability of consumables and office supplies.
• Supports and being a focal point for the project website of the Agadir Technical Unit, and follow up with the web services providers.
• Managing comprehensive correspondences of project with the Ministry of Foreign Affairs and the other related official departments as custom exemption & clearance, expert’s residency renewal, vehicle licenses and following up governmental mailing and communications.
Key Responsibilities:
• Managing day-by-day financial operations, Bank reconciliations, Balance sheet, cashboxes, branches and sales.
• Participate in the implementation of a new inventory and goods in process system
• Provide complete audit support for the cost of inventory, and periodic inventory reports.
• Develop cost models and ensure that they are properly applied in the financial systems.
• Develop and apply overhead cost models
• Identify opportunities for cost savings through vendor and cost analysis
• Play an active role in the recharge and invoicing process for orders
• Report on periodic variances and their causes, focusing in particular on spending variances
Key Responsibilities:
• Performs supportive accounting work (Accounts Payables, Accounts Receivables, and General Ledger).
• Preparing and processing invoice entries into appropriate accounts.
• Communication with employees, inter-company partners, procurement team and vendors.
• Maintaining accurate financial records and preparing clear and accurate reports for informational, auditing and operational use.
• Vendor and inter-company reconciliations.
• Ensure accounting records, reports and disclosures comply with local regulations, accounting standards and organizational policies.
• Provide feedback on operational activities to contribute to continually improving processes and outputs.
Accounting Major