Document Controller
Multiworks Company Ltd
مجموع سنوات الخبرة :10 years, 7 أشهر
Duty and Responsibilities:
1) Distributing the submittals to the relevant engineers or departments according to the instruction of the SRCM.
2) Maintain registers of all receipts and issues or submissions of documents and correspondence.
3) Register, log, distribute, track, issue, maintain and control office document.
4) Updating the various Project External and Internal NCR Log Register and also maintaining the Hard copy & Soft copy.
5) Coordinate all activities related to the Document Controller Procedure, including technical document. Input document data into the standard registers ensuring that the information is accurate and up to date.
6) Record of Material Submittals, Sample Submittals, Document of Civil, Progress Reports and etc.
7) Receiving, dispatching and filing of all technical and non-technical documents in and out of the office.
8) Speed-up documents preparation, creation to records, and information retrieval while maintaining the accuracy and traceability of each documents stage.
9) Full responsibility of the finished project documents and archive them separately in office store in a highly professional way, as it can be easily recovered in the future.
10) Maintaining RFI in and out log.
11) Attending meeting and preparing the MOM.
12) Maintaining the documents in electronic format.
13) Assure that all completed documents have been signed-off by the appropriate personnel.
14) Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produce logs, RFI, transmittals and other reports as required.
15) Distribute project -related copies to internal teams.
16) Review and approve all documents for accuracy and completeness before release to Contractor.
DUTY AND RESPONSIBILITIES:
1) Maintained a high -functioning document management system for easily identifiable and retrievable.
2) Managed incoming correspondence and technical information, distributing as directed.
3) Organized, filed, and stored electronic and physical files to maximize traceability.
4) Oversaw document management for various corporate projects.
5) Managed requests for access to documentation, maintaining confidentiality.
6) Scan and upload documents accord eng to company procedure.
7) Collect and register all technical documents such as drawings.
8) Review and update documents for maintenance and quality control.
9) Maintaining the document control system and ensuring all documents are correctly filed and stored.
10) Coordinating the distribution of internal and external documents.
11) Coordinating the review and approval of documents by relevant stakeholders.
12)Maintaining site instruction and non-conformance records.
DUTY AND RESPONSIBILITIES:
1) Assisting departments with queries on documentation requirements & submissions.
2) Experience with document control packages such as site
3) Working in EDMS company personal software.
4) Utilizing a range of office software, including email, spreadsheet, and database.
5) Examples of key duties are intercepted
6) Responsible for maintaining hard copy information.
7) Ensuring all documents are as up -to-date as possible within the electronic filing system.
8) Provide advice on procedures of issue and methods in accessing the system.
9) Organizing all documents with accuracy &systematic.
10) Maintaining all office expenses and ensuring all office details to management.
11) Receiving for archiving the files, data, documents.
DUTY AND RESPONSIBILITIES:
1) DOCUMENTATION CONTROL- DRAWINGS, TENDERS, REPORTS & DOCUMENTS & DISTRIBUTION.
2) MAINTAINING PROPER FILING SYSTEM FOR SOFT AS WELL AS HARD COPIES.
3) WORD PROCESSING, EDITING, AND COPYING OF ALL PROJECT RELATED DOCUMENTS.
4) HANDLE ADMINISTRATION WORK AT SITE.
5) MANAGING PETTY CASH & KEEPING RECORD OF ALL THE EXPENSES.
6) SUPPORT HR IN NEW JOINING, INDUCTION, AND EMPLOYEE ENGAGEMENT.
7) MANAGE DAY TO DAY OFFICE CORRESPONDENCE.
8) MAINTENANCE OF EMPLOYEE RECORDS LIKE LEAVES, NIGHT SHIFT, ALLOWANCE, EXPENSES, CLAIMS ETC.
Passing Year:
Passing Year: