Executive Secretary
aljehma trading company
Total years of experience :26 years, 4 Months
This company is supplier of equipment and systems to the oil & gas petrochemicals, waters & power generation industry.
I'm responsible for :
1- Act as a first point contact for both internal and external customers wishing to contact the manager/ to ensure that they receive calls/correspondence which they have to personally deal with.
2-Drafts correspondence and memos for senior manager's signature; utilizes word processing and graphics software to format and generate various materials.
3- Assists staff in performance of duties
4- Maintains the senior manager's calendar and schedule; makes appointments and/or travel arrangements; assist in planning and implementing conferences and special events; assist in making any necessary residence.
5- Reads and determines disposition of incoming mails; composes correspondence for routine inquiries and prepare letters and packages for mailing,
6- Receive incoming phone calls by providing information, taking messages, screening requests on behalf of the senior manager, or referring calls to appropriate person.
7- Monitor and maintain inventory of supplies, forms and other materials; initiates ordering process as necessary.
8- Receive, direct and assist visitors; provides procedural information and answers inquires related to operational; and substantive matters.
9- Maintain Filing system by creating new files, updating existing files, and removing files no longer in use.
10- Conduct basic research for senior manager; compiles, analyzes and summarizes information for reports and correspondence.
1 - Installs, configures and upgrades operating systems and software
2 - Installs, assembles and configures computers, monitors, network infrastructure and peripherals such as printers, scanners and related hardware; pulls cables and rewires or directs the rewiring of cables as required for new installations and office reconfiguration.
3 - Troubleshoots problems with computer systems, including troubleshooting hardware and software, e-mail, network and peripheral equipment problems; makes repairs and corrections where required
4 - train and assist employees in use of applications.
5 - Acts as a technical resource in assisting users to resolve problems with equipment and data; implements solutions or notifies outsource providers as required.
6 -Makes hardware and software acquisition recommendations including helping users assess needs and providing justification for equipment and services.
7 -Assists with the planning, design, research and acquisition of new or upgraded hardware and software systems; maintains current knowledge of hardware, software and network technology and recommends modifications as necessary
The Company is active in healthcare in Kuwait.
Reporting to the Administrative Manager
1- Follow daily attendance & departure of the Company staff
2- Follow daily delay & absence of the company staff reporting action for each case.
3- Follow sick leaves
4- Follow annual leave and leave balance for staff
5- Follow employees salaries with the accountant
6- Enter new employees information into the company system creating new files, updating existing files.
7- Updating & changing working hours on the system for each employee and each department..
8- Preparing all documents for transfer and renew staff residence
Reporting to the administrative manager
1- Patients receiving and guidance
2- Collect fees for medical services
3- Receive incoming phone calls by providing information, taking messages, screening requests on behalf of the senior manager, or referring calls to appropriate person.
t- Patients receiving and guidance
2- Collect fees for medical services
3- Receive incoming phone calls by providing information, taking messages, screening requests on behalf of the senior manager, or referring calls to appropriate person
.