Admin
Parsons Brinckerhoff
Total years of experience :23 years, 7 Months
LR&DP Project)
* Performing comprehensive general office support.
* Maintaining a filing system for incoming and outgoing documents. Scanning and archiving
for easy retrieval.
* Input, maintains and track correspondence into the standard registers ensuring that
the information is accurate and up to date.
* Prepare final draft of letters, put reference number, circulate, collect signatures and
send for approval.
* Uploading of letters and various transmittals in the SharePoint.
* Assist in set-up, coordinates and implement the company standard in document
numbering, uploading, and tracking/monitoring status of various transmittals.
* Prepares letters for ATM (Authorization to Mobilize) and track the status (approved
or rejected). Monitors, updates and maintains log for all the ATMs received.
* Upload Plot Information Numbers into the system and maintains log for proper
monitoring.
* In charge for establishing and maintaining a filing system for storage and retrieval
of documents and maintaining the documents accessible to all staff.
* Ensure that all documents are registered properly according to their grouping and
classification for easy tracking and reporting for progress report
electronically/manually and forward the document to the proper discipline for
review if needed.
* Coordinate with other department to acquire data required for reporting.
* Scanning in all relevant incoming and outgoing documents.
* Long-term archive and backup storage of documentation.
Supreme Education Council HQ
* Secretary to the Construction Manager of the project. Makes appointments, schedules
meetings and informs participants as to agenda, time and pertinent subject matter.
Makes conference arrangements.
* Processes requisitions, inventories, and other documents relating to department or office
activities.
* Devises, revises or maintains complex sets of records, files and bibliographic materials.
* Reads, analyzes and routes incoming mail with appropriate files or materials attached to
correspondence to be answered.
* Receiving, distribution, uploading, and tracking/monitoring status of various transmittals,
correspondence, and minutes using the Document Control System Aconex. Preparing
workflow for MOM’s, In House RFI and outgoing letters. Extracting various reports using the
system.
* Composes correspondence, reports or material for official signature.
* Researches and prepares memos, reports, data, and other informational materials as
requested or deemed necessary.
* Update office directories, supervise and monitor all vehicles allocated to the SEC Project.
Preparation of Vehicle Report (every 15th and 30th of the month).
* Coordinate with contractors for the maintenance of utilities and repair of office
equipment, furniture and fixtures, water interruption etc.
* Acts as a receptionist, interviewing and screening visitors and providing information when
appropriate.
* Establishes and maintains filing systems.
* Acting Secretary to ASTAD’s Project Manager (client).
* Monitoring daily attendance of all Staff. Reconciling the movement register attendance
against the biometric input.
* Monitoring Sick Leave and Vacation Leave. Making sure that Medical certificate is
provided and Leave form is filed.
* Performs special assignments as requested.
Site Secretary QNCC Project Education City-Doha
* Prepares Comment Sheets and Document Transmittal for various documents from
Contractors.
* Prepares Minutes of Meeting and Inspection Reports.
* Prepares various Correspondences.
* Monitors outstanding documents, distributes them and makes follow-up to Engineers or
client.
* Maintains Log Reports for Outstanding Documents.
* Order, maintain and safe keep working supplies.
* Secretary to the Resident Engineer. Assists during executive meetings with the client.
Responsible for updating the Resident Engineer’s Calendar and coordinating
appointments and meetings.
* In-charge of the Reception Area.
* Receives incoming/outgoing mails for distribution.
* In charge of Project’s Pool Cars; prepares Vehicle Monitoring Report.
* Inputs time sheet to the Deltek System. Monitors daily attendance.
* Assists in preparation and submission of P.R.O. Work order and requirements
Doha
* Assists and entertain visitors and clients walking in of the office.
* Prepares business correspondence.
* Receives and directs telephone calls.
* Order, maintain and safe keep working supply of accountable forms, and performs
monthly inventory.
* Responsible for all incoming/outgoing documents and saving/logging in to the computer
for proper monitoring.
* In-charge in receiving and sending pouches to different departments/projects.
* Arranges for the Admin Manager’s appointments and meetings.
* Assists during executive meetings with the client.
* Book hotels and travel arrangements.
* Handles branch’s Petty Cash and monitoring of various expenses.
* Processes various invoices and entered to the computer accurately.
* Prepares checks for payment to various vendors.
* Prepares month end reports. Checks and verifies the General Ledger generated by the
system to ensure the accuracy of the entries entered daily.
* Monitors and Prepares Report for Accounts Payable.
* Process payroll for Japanese Staffs.
* Performs bank reconciliation.
* Assists in answering employee’s queries and in solving work-related problems.
* Makes travel arrangements and hotel bookings.
* Preparing various company letters.
* Preparing and encoding to the system various Local Purchase Order and Invoices.
* Processing group insurance, making sure that all employees are enrolled effective on
their first day of work. Also deletions of terminated employees to insurance within the
timeline.
* Computes for the cost share of employer and employee on insurance premiums.
* Processing of medical claims for reimbursement and making a follow-up on the status of
the claim with the insurance companies.
* Coordinating with Provider's Network for insurance related issues.
* Monitors and maintains database files of all employees.
* Prepares new hire kit package for newly hires.
* Receiving and screening of incoming/outgoing emails and faxes.
* Maintains an updated comprehensive filing system.
* Handles and answers telephone calls.
* Prepares business correspondence and minutes of the meetings.
* Handles and maintains logbook on all incoming/outgoing pouches.
* Makes report on newly hired and terminated employees.
* Front Desk Customer Executive; briefs prospective clients regarding bank products and
services; making sure that all inquiries and all business objectives are addressed.
* Order, maintain and safe keep working supply of accountable forms, and performs
monthly inventory.
* Responsible for all incoming/outgoing documents and saving/logging in to the computer
all incoming and outgoing correspondences.
* Responsible for updating the Manager’s Calendar and coordinating appointments and
meetings.
* Prepares internal disbursement order for representation allowances; monthly reports and
timesheet of the branch’s Personal Banking Manager.
* Review correctness of validation of other Sales and Service Assistants posting media
versus source documents to avoid erroneous posting.
* Post transactions to the Journal Entry System at the end of the day.
* Prints and reviews accounting reports to ensure accuracy of the previous day
transactions.
* Maintains and monitors Accounts Receivable/Accounts Payable of the branch.
* Prepares checks for branch everyday expenses.
* Prepare month end reports. Checks and verifies the General Ledger generated by the
system to ensure the accuracy of the entries entered daily.
* Process payroll account of different companies in an accurate and timely manner.
* Accepted and posted cash and check deposit, withdrawal and check encashment of
clients.
* Performed end of day cash balancing functions